How to delegate successfully is a concern for many leaders and managers. "What if they do it wrong?" "It will be quicker to do it myself" are common things we hear on training on our leadership training courses. This short slide deck shares our 7 'Rights' to effective delegation (along with the reasons why you should give delegation a go!)
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McCrudden Training: The Art of Delegation for Leaders
1. The Art of Delegation:
Seven ‘rights’ of
effective delegation
delegation
2. • Delegation is.....
– A powerful developmental tool
– A way of motivating other
– A long-term time management technique
- Not always easy........
3. What stops people
delegating to others?
“They won’t do as good a job as I would!”
“By the time I’ve shown them, I could have done
it myself”
“Heck, they might be better at it than me!”
4. Who benefits from effective delegation?
You The staff The organisation
Free up time
Reduce stress levels
Work done by the best
person for the job
Motivated staff
Encourages trust
Skills development
Increases motivation
levels
Stimulates creativity and
problem solving
More people who can do
critical roles
Builds a stronger team
Greater efficiency
5. The ‘rights’ of effective delegation
1. The right task: Create a list of
everything you do. Cross out anything
you should NOT delegate (things
delegated to you, things that need you
personally). From what’s left – what
do you know well enough to teach
someone else? What’s large enough,
or done regularly enough, that it’s
worth teaching someone else to do it?
6. The ‘rights’ of effective delegation
2. The right person: It’s so easy to
always delegate to the person you
trust the most – your ‘right hand’.
Before you delegate, make a list of
who could do it. Who has the time?
Who has the expertise? Who might
enjoy it? Who could be developed?
7. The ‘rights’ of effective delegation
3. The right reason: Before you
actively delegate a task – think
about why you’re doing it.
What do you expect to get from
delegating it? Why have you
chose the person you have?
8. The ‘rights’ of effective delegation
4. The briefing: Effective delegation
is easily undermined by poor
briefings. Paint a picture in your
mind of the outcome your expecting
– then explain that to the person
you’re delegating too!
9. The ‘rights’ of effective delegation
5. The right timescale: When
agreeing a deadline – remember
that this task is familiar to you, but
may be the first time the delegatee
has seen it. Ask them how long they
feel they need. And once agreed –
stick to it!
10. The ‘rights’ of effective delegation
6. The right resources: There’s little
more frustrating than being asked
to do something for someone
without being given the access to
the resources needed to do the job.
Make sure the equipment, budget
and training/support needed is
available.
11. The ‘rights’ of effective delegation
7. The right monitoring: Delegation
is ‘eyes on, hands off’. From the
outset agree when you expect to
be up-dated without creating a
situation where you end up
investing as much time checking
off every little detail that you
could have done it yourself.
12. 3 Things to Remember:
1. Delegation is a two-way process; seek
feedback on what you did well when delegating
2. Delegation can go up as well as down
3. Other people will do things
differently to you. That doesn’t
necessarily mean it’s wrong!
13. “I not only use all the brains that
I have, but all that I can
borrow”
14. McCrudden Training Ltd
Archer House
Britland Estate
Northbourne Road
Eastbourne
East Sussex
BN22 8PW
www.mccrudden-training.co.uk
0845 257 5871