Presentation about the Trusted Digital Repository Rotterdam

1. Digital Repository for the Community of Rotterdam
Information of today, available in the future
8 juli 2009

2. Digital Repository as a service for long time storage
. Document Management Systems and Record
Management Systems are services to manage digital
records and files that are produced by an organisation
. Document Management Systems and Record
Management Systems are services that guard retention
periods and transfer schedules
. Document Management Systems and Record
Management Systems give no guarantee on availability,
accessibility and usability of digital data on the long
term
E-depot Concern
8 juli 2009

3. Threats to digital information (1)
.
.
Incompatibility of systems and formats
.
Short duration of storage media
Lack of adequate metadata to retrieve relevant
.
digital information and guarantee authenticity
.
Deliberate or non-deliberate human errors
.
Dependence of suppliers and technology
Discrepancy between the degree of readiness for
preservation of an organisation and the level of
digital disclosure of its information
E-depot Concern
8 juli 2009

4. Threats to digital information (2)
Fourth dimension: TIME
E-depot Concern
8 juli 2009

5. Results of loss of information
. Threats to the transparency of government,
administration and service of the public authorities
. Threats to the reliability and responsibility of the
public authorities
. Risk of loss of evidential value
. Risk of loss of historical identity of the city
E-depot Concern
8 juli 2009

6. Digital Repository as a service for survivable
storage
. The Digital Repository ensures the reliability, accessibility,
and usability of governmental information in the long term
. The Digital Repository supports a great variety of digital
formats from many different sources
. The Digital Repository offers on-line access to information
. The Digital Repository manages a large range of metadata
. The Digital Repository supports every archiving job
(management, preservation and availability)
E-depot Concern
8 juli 2009

7. Digital Repository as a service for survivable storage
storage
PC’s and Network Private donations
(e-mail, documents and files) Active
documents
Inactive
documents
RDMS
Governmental systems
Governmental Digital Archival Digital
Repository Repository
Legacy systems and data
Governmental websites
Scanning and imaging
E-depot Concern
8 juli 2009

8. The Digital Repository offers:
. Survivable storage of electronic files
. Survivable storage of relevant content information
. Availability of relevant contextual information
 Approach the Digital Repository as a service
 Make agreements about input and output
 Make agreements about quality standards
E-depot Concern
8 juli 2009

9. Information of today, available in the future?!
E-depot Concern
8 juli 2009