1. HHR aw RED BOOK
HHR Additional Works
Quality Management System
Rev. 0
25/08/2011
2. TABLE OF CONTENTS
1. HHR - Welcome Booklet OI-HH-014WB-ind A
2. HHR aw - Quality Plan OI-HH-001QP-ind A
3. HHR aw - Internal Organization OI-HH-025IO-ind 0
3.1. HHR- Organization Chart OI OI-HH-106OC-ind 0
3.2. HHR OI Contact Directory OI-HH-005CD-ind A
3.3. HHR aw - OIB Organization Chart OI-HH-006OC-ind A
3.4. HHR aw - OIM Organisation Chart OI-HH-303OC-ind A
3.5. HHR aw - OIM Contact Directory OI-HH-302CD-ind B
4. HHR aw - Design Scope of Works OI-HH-004SW-ind A
5. HHR aw - Deliverable Approval Procedure OI-HH-003DA-ind A
5.1. HHR aw - Tender Package Production Procedure OI-HH-028TP-ind A
5.2. HHR aw - BOQ Production Notification (BPN) OI-HH-021BN-ind 0
6. HHR aw - Communication Management Procedure OI-HH-002CM-ind A
6.1. HHR Document-Drawing Transmittal sheet OI-HH-010TS-ind 0
6.2. HHR Correspondence Table of Trades OI-HH-009CT-ind A
6.3. HHR aw - Minutes of Meeting OI-HH-012MM-ind 0
6.4. HHR aw - Meeting Attendance Sheet OI-HH-019AS-ind 0
6.5. HHR aw - Meeting Attendance Sheet for Workshop with the Engineer
OI-HH-020AW-ind 0
6.6. HHR aw - Minutes of Meeting for workshop with Engineer OI-HH-024MW-ind 0
6.7. HHR aw - Mission Request OI-HH-011MR-ind 0
7. HHR aw - Technical Query Guideline OI-HH-008TG-ind A
7.1. HHR aw - Technical Query Form (TQ) OI-HH-007TQ-ind A
7.2. HHR aw - Request for Information OI-HH-013RI-ind 0
8. HHR aw - Notification of Design Impact Guideline OI-HH-016DG-ind A
8.1. HHR aw - Notification of Design Impact (NDI) OI-HH-015DI-ind A
8.2. HHR aw - Notification of Design Impact - Document List OI-HH-017DL-ind A
8.3. HHR aw - Notification of Design Impact Report OI-HH-022DR-ind 0
9. HHR aw - Design Reporting Procedure OI-HH-018RP-ind 0
9.1. HHR aw - Main Pending Issues Log OI-HH-027PI-ind 0
3. TABLE OF REFERENCES
Reference Document Title
OI-HH-001QP-ind A 2. HHR aw - Quality Plan
OI-HH-002CM-ind A 6. HHR aw - Communication Management Procedure
OI-HH-003DA-ind A 5. HHR aw - Deliverable Approval Procedure
OI-HH-004SW-ind A 4. HHR aw - Design Scope of Works
OI-HH-005CD-ind A 3.2. HHR OI Contact Directory
OI-HH-006OC-ind A 3.3. HHR aw - OIB Organization Chart
OI-HH-007TQ-ind A 7.1. HHR aw - Technical Query Form (TQ)
OI-HH-008TG-ind A 7. HHR aw - Technical Query Guideline
OI-HH-009CT-ind A 6.2. HHR Correspondence Table of Trades
OI-HH-010TS-ind 0 6.1. HHR Document-Drawing Transmittal sheet
OI-HH-011MR-ind 0 6.7. HHR aw - Mission Request
OI-HH-012MM-ind 0 6.3. HHR aw - Minutes of Meeting
OI-HH-013RI-ind 0 7.2. HHR aw - Request for Information
OI-HH-014WB-ind A 1. HHR - Welcome Booklet
OI-HH-015DI-ind A 8.1. HHR aw - Notification of Design Impact (NDI)
OI-HH-016DG-ind A 8. HHR aw - Notification of Design Impact Guideline
OI-HH-017DL-ind A 8.2. HHR aw - Notification of Design Impact - Document List
OI-HH-018RP-ind 0 9. HHR aw - Design Reporting Procedure
OI-HH-019AS-ind 0 6.4. HHR aw - Meeting Attendance Sheet
OI-HH-020AW-ind 0 6.5. HHR aw - Meeting Attendance Sheet for Workshop with the Engineer
OI-HH-021BN-ind 0 5.2. HHR aw - BOQ Production Notification (BPN)
OI-HH-022DR-ind 0 8.3. HHR aw - Notification of Design Impact Report
OI-HH-024MW-ind 0 6.6. HHR aw - Minutes of Meeting for workshop with Engineer
OI-HH-025IO-ind 0 3. HHR aw - Internal Organization
OI-HH-027PI-ind 0 9.1. HHR aw - Main Pending Issues Log
OI-HH-028TP-ind A 5.1. HHR aw - Tender Package Production Procedure
OI-HH-106OC-ind 0 3.1. HHR- Organization Chart OI
OI-HH-302CD-ind B 3.5. HHR aw - OIM Contact Directory
OI-HH-303OC-ind A 3.4. HHR aw - OIM Organisation Chart
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Designer
Contractor Consortium Engineer
WELCOME BOOKLET
AL HARAMAIN HIGH SPEED RAILWAY
HHR Phase 1- Package 2
Written by:
C. DUBUT
OGER INTERNATIONAL
Verified by:
S. BRANCHARD
OGER INTERNATIONAL
Approved by:
G. AVRIL
OGER INTERNATIONAL
Referent: Christophe DUBUT / Nicolas NEUVILLE
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Table of Contents
1. PURPOSE.............................................................................................................................3
2. GENERALITIES.................................................................................................................3
3. ABBREVIATIONS..............................................................................................................3
4. PRESENTATION OF HHR PROJECT............................................................................4
4.1. PROJECT OVERVIEW..............................................................................................................................5
4.1.1. Perspective General Layout.......................................................................................................................5
4.1.2. Buildings & Project areas ..........................................................................................................................7
4.1.3. A perspective of the Main Station Buildings.............................................................................................7
4.1.4. The Car Parks ............................................................................................................................................8
4.1.5. The Fire Station .........................................................................................................................................9
4.1.6. The Helipad .............................................................................................................................................10
4.1.7. The Mosque .............................................................................................................................................10
4.2. ORGANISATION OF THE PROJECT...................................................................................................10
4.2.1. General Project Organisation Chart.........................................................................................................11
4.2.2. Internal Building Production Team Organisation Chart ..........................................................................12
4.3. SCOPE OF WORK OF OGER INTERNATIONAL..............................................................................12
5. OGER INTERNATIONAL TOOLS................................................................................13
5.1. LOTUS NOTES..........................................................................................................................................13
5.2. RÉFÉRENTIEL DOCUMENTAIRE.......................................................................................................13
5.3. PR7 SYSTEM .............................................................................................................................................14
5.4. FDINET.......................................................................................................................................................15
5.5. BRIDGE ......................................................................................................................................................15
6. RELATED & REFERENCED DOCUMENTS ..............................................................16
Table of Figures
Figure 1 - KAEC site .................................................................................................................5
Figure 2 - Jeddah site.................................................................................................................6
Figure 3 - Buildings areas..........................................................................................................7
Figure 4 - KAEC main station ...................................................................................................7
Figure 5 - Jeddah main station...................................................................................................8
Figure 6 - Car Parks...................................................................................................................8
Figure 7 - Fire Station................................................................................................................9
Figure 8 - Fire Station................................................................................................................9
Figure 9 - Helipad....................................................................................................................10
Figure 10 - The Mosque...........................................................................................................10
Figure 11 - General Organisation Chart.....................................................................................1
Figure 12 - Production Team Organisation Chart......................................................................1
Figure 13 - Référentiel Documentaire .....................................................................................14
Figure 14 - PR7 system............................................................................................................14
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1. PURPOSE
This Welcome Booklet aims to introduce to all new Employees a Brief Description of the
Project and the Project Team. Besides, a presentation of all Oger International Tools useful to
carry out the Project will be detailed.
2. GENERALITIES
Oger International Office in Beirut has been created in April 2009 as a support to perform the
Princess Nora Bint Abdulrahman University Project The office is now handling multi
projects, such as HHR additional works project.
3. ABBREVIATIONS
- HHR : al Haramain High speed Rail
- SRO : Saudi Railways Organization
- KAEC : King Abdullah Economic City
- SOL : Saudi Oger Limited
- OI : Oger International (Paris Headquarters)
- OIB : Oger International Beirut
- OIM : Oger International Morocco
- PDi : Project Director
- NICT : News Information & Communication Techniques
- TP : Tender Package
- ARC : ARChitectural
- DEC : DECoration (Interior Design)
- HCU : High CUrrent
- LCU : Low CUrrent
- HVAC : Heating Ventilation Air-Conditionning
- PLU : PLUmbing
- STR : STRucture
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4. PRESENTATION OF HHR PROJECT
The Saudi Railway Organization (SRO) and the Supreme Economic Council plan to expand
the Saudi Railway network thru the Al Haramain High Speed Rail Project.
This 450 km extension will connect the cities of Makkah, Medina, Jeddah, King Abdullah
Economic City in Rabigh (KAEC) and King Abdulaziz International Airport (Jeddah) and
will serve the growing numbers of pilgrims, Umrah performers, visitors and residents during
seasons and holidays.
The project is divided into two phases:
- Phase 1: Civil Works and Passenger Stations
- Phase 2: Track laying, electrification, power supply, etc.
Saudi Oger Consortium is awarded for part of Phase 1 Part which includes:
- Design and construction of Passenger Station in Jeddah and King Abdullah Economic
City in Rabigh
The time of Completion of the project is “2 years “from first quarter of 2010 to end 2012.
Once completed, the project will transport 3000 000 passengers.
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4.1.2. Buildings & Project areas
Hereafter is a table of the area of each building for the Package 1.
Schedule of Main Station Floor Areas - Metric
Station Level
Loading
Bay
m²
Platforms
m²
Public
Concourse
m²
Retail
m²
VIP/1st
Class
m²
WC
m²
Prayer
Room
m²
Front of
House
m²
Plant
m²
Back of
House
m²
Ducts /
Structure
m²
Total Gross
Area
m²
Jeddah
B / Platform
/ Concourse
1 036 37 852 27 928 6 882 2 126 841 492 6405 13 301 13 098 2 878 112 839
0 0 0 0 0 0 0 0 0 0 0 0
KAEC
B / Platform
/ Concourse
308 27 307 11 423 2 227 669 476 333 2 088 9 669 8 484 2 596 65 580
0 0 0 0 0 0 0 0 0 0 0 0
TOTAL 13 44 65 159 39 351 9 109 2 795 1 317 825 8 493 22 970 21 582 5 474 178 419
Figure 3 - Buildings areas
4.1.3. A perspective of the Main Station Buildings
Figure 4 - KAEC main station
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Figure 5 - Jeddah main station
4.1.4. The Car Parks
Figure 6 - Car Parks
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4.1.5. The Fire Station
Figure 7 - Fire Station
Figure 8 - Fire Station
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4.1.6. The Helipad
Figure 9 - Helipad
4.1.7. The Mosque
Figure 10 - The Mosque
4.2. ORGANISATION OF THE PROJECT
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4.2.1. General Project Organisation Chart
The Client is the Saudi Railway Organization (SRO); Dar Al Handasah- Getinsa joint venture
is the Representative of the Client.
However, the client of Oger International is SAUDI OGER CONSORTIUM (Join Venture
composed by Saudi Oger Limited & El Seif).
Therefore, all Communication of Oger International passes by SOC (Saudi Oger Consortium)
Engineering
Architect
and
Consultant
Client
Main Contractor
Saudi Railway
Organisation
Foster Partner
+ Buro
Happold jv
Saudi Oger
Consortium
Oger
International
Beirut
Oger
International
(Paris)
Dar Al
Handasah +
Getinsa jv
Saudi Oger
Consortium
Engieering
Oger
International
Morocco
Oger
International
Tunisia
Agencies from
Philipines and
India
Figure 11 - General Organisation Chart
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4.2.2. Internal Building Production Team Organisation Chart
The Project Organisation is detailed here above.
The Project Design Management manages the production project Team via the Design
Manager. The Design Manager manages the schedule, budget and a complete multi
disciplinary team.
4.3. SCOPE OF WORK OF OGER INTERNATIONAL
The scope of work of Oger International that concerns JEDDAH and KAEC stations is
summarized here below:
Design Management for the Shop Drawings and specifications for all elements,
materials, finishes, fixtures, interior design and equipments
Schematic Design, Detailed Design, Tender Packages (TP) based on Detailed Design
and Execution Shop drawing for additional works that includes Car Park, Civil
Defence Fire Station Helipad, Mosque , Utility Convention and Road works
Design review and value engineering of the project in its current status
Coordination between all technical disciplines (civil, structural, electrical, HVAC,
ARC, etc.),
Design
Coordinator
Network
Coordinator
Senior Lead
Engineer
Lead
Engineer:
ARC
DEC
HCU
LCU
HVAC
PLU
STR
Design
Manager
Project Design
Management
ARC
DEC
HCU
LCU
HVAC
PLU
STR
Saudi Oger
Consortium
Project
Management
KAEC
Project
Management
Jeddah
Project
Management
Technical
Management
Figure 12 - Production Team Organisation Chart
OI PROJECT PRODUCTION TEAM
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Coordination with external Design offices for all shop drawing productions and
facilities for the project
Coordination and follow-up with all Saudi Oger Consortium Subcontractors in all
Design and Technical aspects
Technical coordination with Dar Al Handasah / Getinsa.
Coordination with the PDi for the global budgeting of the Project,
Coordination with the PDi for the Procurement,
Coordination with the PDi for all activities as per PDi Requests.
The Oger International Beirut Team is in charge of the following as part of Additional
Works:
Schematic Design, Detailed Design, Tender Packages (TP) based on Detailed Design
and Execution Shop drawing for additional works that includes Car Park, Civil
Defence Fire Station Helipad, Mosque
For complete details on OIB scope of work, please refer to OI-HH-004SW.
5. OGER INTERNATIONAL TOOLS
All along its development, Oger International has improved its communication systems and
follows the modernity in term of NICT - News Information & Communication Techniques-.
Today, Oger International uses Lotus Notes as the main way of communication and has
already developed many applications around it to achieve and perform its projects.
5.1. LOTUS NOTES
Lotus Notes is a software developed by IBM and specially adapted to the Oger International
activities and needs. It allows sending and receiving Emails. It also allows adding some
applications as the “Référentiel Documentaire”, detailed hereafter in paragraph 5.2.
5.2. RÉFÉRENTIEL DOCUMENTAIRE
Oger International has set up an Electronic Quality Documentation System available for
consultation and application on any computer at Oger International. This is known as the
“Réferentiel Documentaire”.
It contains all documents useful for the Project and in general, all documents of Oger
International. It is the right way to use documentation, because all documents are accessible
under their last revision.
For example, the present Welcome Booklet can be found in the “Réferentiel Documentaire”
under the reference OI-HH-114WB with the last index.
The Document reference SMI/0001 “REFdoc v2 HELP - 3/01/2011 edition (mainly in
french)” explains how to use the “Réferentiel Documentaire”.
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Figure 13 - Référentiel Documentaire
5.3. PR7 SYSTEM
The PR7 System has been developed by the IT Service in Paris. It is a “Request System” that
should be used by all Oger International employees for any request or issue regarding IT and
communication via computers. This application is available on the Lotus Notes Software.
Figure 14 - PR7 system
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5.4. FDINET
FDINET is a web-based software in charge of collecting, managing and dispatching data
between different actors of every Oger International’s project.
This tool allows uploading, reviewing, commenting and dispatching to site all revisable and
not revisable documents.
FDINET also allows generating statistics and technical reports regarding engineering
production.
5.5. BRIDGE
Saudi Oger Consortium is managing Primavera Management for the Documents Management
between Dar Al Handasah - Getinsa. Oger International, Oger International entities and Saudi
Oger Consortium use FDInet.
Therefore to link the two Data Base systems, a “Bridge” has been developed and allows
exchanging of documents for any validation. Oger International is handling this bridge on
behalf of all parties.
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6. RELATED & REFERENCED DOCUMENTS
OI-HH-004SW - HHR additional works Design Scope of Works.........................................16
OI-HH-114WB -HHR - Welcome Booklet ............................................................................16
OI-HH-014WB -HHR aw - Additional Works Welcome Booklet.........................................16
SMI/0001 - REFdoc v2 HELP ................................................................................................16
22. OGER IN
HHR – A
OI-HH-0
Contra
Written b
Ghaith M
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TABLE OF CONTENTS
1. FOREWORD........................................................................................................................ 4
2. LIST AND DETAILS OF THE MAIN PARTIES............................................................ 5
2.1. CONTRACTOR CONSORTIUM DESIGN OFFICE......................................................................................5
2.2. EMPLOYER.....................................................................................................................................................5
2.3. DESIGNER.......................................................................................................................................................5
2.4. ENGINEER.......................................................................................................................................................5
2.5. GENERAL CONTRACTOR CONSORTIUM.................................................................................................6
3. TERMS AND DEFINITIONS............................................................................................. 7
3.1. ABBREVIATIONS ..........................................................................................................................................7
a) General .................................................................................................................................................7
b) Quality..................................................................................................................................................7
c) Technical..............................................................................................................................................7
d) Oger International Organization...........................................................................................................7
4. GENERALITIES ................................................................................................................. 9
4.1. SCOPE OF THE QUALITY PLAN .................................................................................................................9
4.2. BRIEF DESCRIPTION OF THE PROJECT....................................................................................................9
4.3. CRITICAL POINTS AND RISKS ANALYSIS.............................................................................................10
4.4. OGER INTERNATIONAL SCOPE OF WORK............................................................................................10
5. CLIENT’S REQUIREMENTS......................................................................................... 12
5.1. CLIENT’S REQUIREMENTS REVIEW.......................................................................................................12
5.2. ENVIRONMENTAL REQUIREMENTS ......................................................................................................12
6. QUALITY MANAGEMENT SYSTEM........................................................................... 13
6.1. HEAD OFFICE INTEGRATED MANAGEMENT SYSTEM ......................................................................13
a) General Organization and Management Directives............................................................................13
b) Process Approach...............................................................................................................................13
c) Process Cartography...........................................................................................................................14
d) Process applied to HHR-aw project ...................................................................................................14
6.2. PROJECT QUALITY MANAGEMENT SYSTEM.......................................................................................15
a) “Référentiel Documentaire” ...............................................................................................................15
b) Quality Plan........................................................................................................................................16
c) Procedures and Guides .......................................................................................................................16
d) Revision of Procedures and Guides....................................................................................................16
e) Document Identification and Traceability..........................................................................................16
6.3. INTERNAL QUALITY AUDITS ..................................................................................................................17
a) Principles............................................................................................................................................17
b) Continue Amelioration.......................................................................................................................17
c) Performance .......................................................................................................................................17
7. MISSION DESIGN ............................................................................................................ 18
7.1. MISSION ORGANIZATION.........................................................................................................................18
7.2. CONTRACT’S CONTROL............................................................................................................................18
7.3. MISSION DESIGN INPUT DATA................................................................................................................18
7.4. MISSION DESIGN OUTPUT DATA............................................................................................................19
a) Delivrables .........................................................................................................................................19
b) Weekly Progress Report.....................................................................................................................19
7.5. CONTROL OF THE INPUT DOCUMENT...................................................................................................20
7.6. CONTROL OF THE OUTPUT DOCUMENT...............................................................................................20
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8. ARCHIVING...................................................................................................................... 21
9. RELATED AND REFERENCED DOCUMENTS ......................................................... 21
REVISIONS AND UPDATES
Revision 0 – May 30, 2011 – First Issue
Revision A – August 01, 2011 – First Update
A
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1. FOREWORD
The present Quality Plan is downloaded on the Oger International DataBase –
“Référentiel Documentaire”. Therefore it is available for each collaborator working within
Oger International.
A copy is issued to the HHR Project Manager (PM) and Project Design Manager (PDM) of
Oger International (OI), our Client.
The present Quality Plan aims at specifying which procedures and associated resources have
been set up for the HHR Additional Works Project.
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2. LIST AND DETAILS OF THE MAIN PARTIES
2.1. CONTRACTOR CONSORTIUM DESIGN OFFICE
OGER INTERNATIONAL
70, rue Saint-Denis
93582 Saint Ouen Cedex
Tel: + 33 1 58 79 11 00
France
OGER INTERNATIONAL BEIRUT
Gefinor Tower
Block B – 18th
Floor - Hamra District
Beirut – Lebanon
Tel: + 961 1 739 506
www.ogerinternational.com
2.2. EMPLOYER
Saudi Railways Organization
P.O. Box 36
Dammam 31241
Kingdom Of Saudi Arabia
2.3. DESIGNER
Foster Partner Buro Happold
Riverside Camden Mill
22 Hester Road – London Lower Bristol Road – Bath
SW11 4AN BA2 3DQ
United Kingdom United Kingdom
2.4. ENGINEER
Dar Al Handasah Getinsa
Verdun Street Ramon de Aguinaga, 8
Dar Al Handasah Building 28028 Madrid
P.O. Box: 11-7159, Beirut 1107 2230 Spain
Lebanon
Dar Al Handasah
King Fahd Road, Olaya
Al Mass Centre N° 802
P.O. Box: 612, Riyadh 11421
Kingdom of Saudi Arabia
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2.5. GENERAL CONTRACTOR CONSORTIUM
SAUDI OGER EL SEIF ASTALDI
P.O. Box 10124 P.O. Box 2774 Via G.V. Bona, 65
Riyadh 21433 Riyadh 11461 Rome 00156
Kingdom of Saudi Arabia Kingdom of Saudi Arabia Italy
The general contractor consortium is also known as “Saudi Oger Consortium” (SOC)
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3. TERMS AND DEFINITIONS
3.1. ABBREVIATIONS
a) General
- HHR: al Haramain High speed Rail
- HHR-AW: al Haramain High speed Rail - Additional Works
- SRO: Saudi Railways Organization
- KAEC: King Abdullah Economic City
- EIA: Environmental Impact Assessment
- EMMP: Environmental Management and Monitoring Plan
- GERRI: KSA General Environmental Regulations and Rules for Implementation
- SOL: Saudi Oger Limited
- SOC: Saudi Oger Consortium
- ESEC: El Seif
b) Quality
Equivalence in OI Language
- SMI: Integrated Management System Système de Management Intégré
- QMS: Quality Management System
- QP: Quality Plan
- DOGM: General Organization and Management Directive
- FDA: Improvement Sheet Fiche d’Amélioration
- PR: Process Processus
c) Technical
- SD: Schematic Design
- DD: Detailed Design
- EXE: EXEcution Shop Drawing
- TP: Tender Package
- BOQ: Bill Of Quantities
- TQ: Technical Query
- NDI: Notification of Design Impact
- BPN: Bill of quantities Production Notification
- MOM: Minutes Of Meeting
- WPR: Weekly Progress Report
- ARC: ARChitectural
- HVAC: Heating Ventilation Air-Conditionning
- MEP: Mechanical Electrical Plumbing
- STR: Structure
d) Oger International Organization
Equivalence in OI Language
- OI: Oger International (Paris Headquarters)
- OIB: Oger International Beirut
- OIM: Oger International Morocco
- PDi: Project Director
- SPM: Site Project Manager
- BM: Branch Manager
A
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- DRO: Operations Management Direction des Opérations
- PM: Project Manager RDA: Responsable d’Affaires
- PDM: Project Design Manager RDP: Responsable de Projet
- TAM: Technical and Architectural Manager
- DM: Design Manager RDE: Responsable d’Etudes
- DC: Design Coordinator CRE: Coordinateur d’Etudes
- SLE: Senior Lead Engineer CAF: Chargé d’Affaires Senior
- LE: Lead Engineer CAF: Chargé d’Affaires
- PC: Project Controller OPC: Ordonnancement Pilotage Coordination
- QE: Quality Engineer
- QS: Quantity Surveyor
- CA: Contract Administration
30. OGER IN
HHR – A
OI-HH-0
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31. OGER IN
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32. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 11/21
o Car Parks Jeddah – area: 230400 m²
KAEC – area: 58422 m²
o Fire Stations Jeddah – area: 3093 m²
KAEC – area: 3093 m²
o Helipad Jeddah – area: 2304 m²
KAEC – area: 2304 m²
o Mosque Jeddah – area: 2233 m²
KAEC – area: 1613 m²
The Scope of Work of Oger International Beirut for the Design part is detailed in the
document entitled “HHR aw - Design Scope of Works” reference OI-HH-004SW.
A specific OIB Organization Chart is available and allows identifying key Actors for the
Design Part, referenced OI-HH-006OC.
A
33. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 12/21
5. CLIENT’S REQUIREMENTS
5.1. CLIENT’S REQUIREMENTS REVIEW
The Client’s Requirements are described and detailed in the General Specifications
written by Foster Partner + Buro Happold.
In order to reach as much as possible the Client’s Requirements, Oger International has set up
a General Integrated Quality Management System (SMI, described in the Paragraph 6.1) and
develop for each Project a specific Project Quality Management System (QMS) (explained in
the Paragraph 6.2)
5.2. ENVIRONMENTAL REQUIREMENTS
The KSA General Environmental Regulations and Rules for Implementation, 2001
(GERRI, 2001) specifies that an Environmental Impact Assessment (EIA) should be
undertaken for projects with serious environmental impacts. The HHR project is considered to
be an “urban development project” and must prepare a comprehensive EIA report.
The Designer, Buro Happold, working in conjunction with Huta-Hegerfeld Environmental
Works Ltd has been commissioned to undertake a Detailed Environmental Impact Assessment
of the proposals for the construction and operation of HHR Phase1 Package 2 stations. The
additional works are part of Phase 1 Package 2.
The results of this EIA are shown in a non-technical summary, issued by Buro Happold /
Huta-Hegerfeld Environmental Works Ltd under the reference HHR-P1P2- SX-EIA-Vol-00.
Some potentially significant adverse impacts were identified:
Emissions and the resulting degradation of air quality associated with the high number
of vehicles
Increased pressure to local waste infrastructure associated with the high quantities of
waste expected during operation
Use of resources and climate change impacts as a result of the high energy demands of
the station.
The EIA process concludes that the majority of predicted negative environmental impacts
from the development can be adequately mitigated, either through the design of the station or
good construction practice. This conclusion sits alongside the positive environmental impacts
identified by this EIA process, and the wider environmental and social benefits which will
arise from this major public transport scheme.
In order to ensure that the recommendations included in the EIA to mitigate adverse impacts
identified are successfully implemented, particularly during the construction phase, an
Environmental Management and Monitoring Plan (EMMP) has been developed.
It is intended that the EMMP is reviewed and updated by the Saudi Railways Organization
(SRO) and contractor prior to commencement of construction activities, taking into account
any mitigation measure requirements in the environmental permit. SRO will appoint an
Environmental Representative, who will be responsible for all environmental matters on-site
that will include monitoring the performance of the project against the statutory requirements.
As per its dedicated scope of work, Oger International Beirut has no particular responsibility
in the implementation of the project environmental requirements.
34. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 13/21
6. QUALITY MANAGEMENT SYSTEM
6.1. HEAD OFFICE INTEGRATED MANAGEMENT SYSTEM
a) General Organization and Management Directives
The "General Organization and Management Directives" (DOGM), reference SMI/1000,
defines the management system set up by Oger International in order to improve the level of
customer satisfaction, to upgrade its environmental performance, and to guarantee the health
and safety of its collaborators.
It constitutes the base reference for the present Quality Plan which defines how Oger
International’s Quality Management System is applied to the project.
b) Process Approach
The Integrated Management System (SMI) is based on a Process approach which consists of:
Identifying the Processes necessary for the management system and of determining
their sequence and interaction,
Defining the criteria and methods required for guaranteeing efficiency of functioning
and control of the said Processes,
Ensuring the availability of resources and information required for the functioning and
the administration of these Processes,
Monitoring, measuring and analyzing these Processes,
Implementing measures and actions required to obtain the expected results and the
continuous improvement of the mentioned Processes.
OI operations are divided into eight major Processes that are interrelated and can be classified
into three groups:
The management processes which contribute to the definition of the policy, the deployment
of objectives and the supervision and measurement control of the system and of the services:
PR1: Corporate strategy,
PR2: Measurement and improvement
The production processes contributing directly to the production of services:
PR3: Definition and organization of the assignment,
PR4: Design production,
PR5: Technical assistance
The support processes contribute to the resources and the back-up necessary for the
production processes:
PR6: human resources management,
PR7: material resources control,
PR8: engineering sub-contracting management
The interactions between these processes are shown in the Process Cartography chart below,
paragraph 6.1.c).
A
35. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 14/21
c) Process Cartography
d) Process applied to HHR-aw project
Project phases are classified into interdependent processes related to product realisation.
The following project processes are those needed to manage all activities necessary for the
execution of the HHR additional works project:
- Definition and organisation of the mission (PR3)
- Design implementation (PR4)
- Measurement and improvement (PR2)
The Process PR3 concerns the Definition and the Organisation of the mission by:
- Launching the project,
- Analysing the project,
- Planning and identifying the resources,
- Defining the stages to be followed and planning the “release of the documentation”.
The Process PR4 concerns the Design implementation by:
- Issuing a Schematic Design package
- Issuing a Detailed Design package
- Issuing shop drawings to be used in the tendering process for ARC and STR only
- Managing the shop drawings production and review
- Submitting shop drawings production to OI for review and further approval
The process PR2 concerns ways to measure and improve products and services offered in the
HHR project. It is supplemented by the following procedures:
- Control of non conformities, reference SMI/1023
- Corrective and preventive measures SMI/1024
- Internal Quality Audits SMI/1025
- Control of Documents and Records SMI/1052
PROCESSES CARTOGRAPHY
PRODUCTION PROCESS
C
L
I
E
N
T
MANAGEMENT PROCESS
PROCESS RELATED AIDS/SUPPORT
ASSIGNMENT
DEFINITION &
ORGANIZATION
CORPORATE
STRATEGY
MEASUREMENT
IMPROVEMENT
HUMAN RESOURCES
MANAGEMENT
ENGINEERING
SUB-CONTRACTING
MANAGEMENT
PR 1
PR 3
PR 2
PR 6
C
L
I
E
N
T
DESIGN PRODUCTION
TECHNICAL CONSULTANCY
PR 4
PR 5
R
E
Q
U
I
R
E
M
E
N
T
S
A
T
I
S
F
A
C
T
I
O
N
MATERIAL
RESOURCES
MANAGEMENT
PR 7 PR 8
P
E
R
F
O
R
M
A
N
C
E
E
N
V
I
R
O
N
M
E
N
T
A
L
A
S
P
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C
T
S
/
I
M
P
A
C
T
S
E
N
V
I
R
O
N
M
E
N
T
A
L
P
E
R
F
O
R
M
A
N
C
E
H
E
A
L
T
H
/
S
A
F
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T
Y
R
I
S
K
S
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E
A
L
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H
/
S
A
F
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T
Y
36. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 15/21
These documents are the compulsory documented procedures of the ISO 9001 Standard. They
are under the Control of the Head of the Integrated Management System (SMI).
6.2. PROJECT QUALITY MANAGEMENT SYSTEM
a) “Référentiel Documentaire”
In order to implement the QMS, Oger International has set up an Electronic
Documentation System available for consultation and application on any computer at Oger
International. This is known as the “Réferentiel Documentaire”.
It contains all documents useful for the Project and in general, all documents of Oger
International. It is the right way to use documentation, because all documents are accessible
under their last revision.
The Document reference SMI/0001 “REFdoc v2 HELP - 3/01/2011 edition (mainly in
french)” explains how to use it.
For example, the present Project Quality Plan (QP) can be found in the “Réferentiel
Documentaire” under the reference OI-HH-001QP.
The Project Quality Plan (QP) is supported by project specific procedures & plans which are
listed in the HHR directory within this Documentation system.
Current list of the project specific procedures or plans can be obtained at anytime from this
Documentation system.
A
37. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 16/21
b) Quality Plan
The Quality Plan is issued by the Project Quality Engineer (QE) in collaboration with the
Project Design Manager (PDM) and the Quality Director.
The QE ensures its conformity with applicable elements of the DOGM and with the
contractual requirements.
The revision of the Quality Plan is under the responsibility of the Project Design Manager and
is carried out by the persons who drew up the initial documents, the PDM and the QE.
c) Procedures and Guides
Project specific procedures & plans are managed, controlled and distributed under the
responsibility of the Project Quality Engineer. All documents created for the HHR -
Additional Works Project are available and dispatched via the “Référentiel Documentaire”.
d) Revision of Procedures and Guides
Revisions of these procedures and guides are performed by the “Referent” of the
interested Document. This latter is named on the Documents.
The “Referent”, or a person appointed by the project management are the only persons
entitled to make revisions, in collaboration with the QE.
All documents can be revised as per Client’s Request or for another reason that requires a
necessary revision. For example, a modification of OIB Scope of Work, an update of the
deliverables validation work flow are reasons that will result in a revision of the respective
procedure.
This list is not exhaustive and other cases could allow a revision.
e) Document Identification and Traceability
The documents are identified in accordance with the “Control of Documents and
Records” Procedure, SMI/1052.
Traceability is ensured by the Issuer of each document, maintaining a list of all the indexes
and a copy of outdated documents, with all their indexes, in accordance with the “Control of
Documents and Records” Procedure.
HHR Documents Numbering
(see OI-HH-000 HHR Documents MODEL (+category identification -principe de
numérotation)
For the HHR project, the following classification is set by Oger International and is to be used
Numbering code:
OI-HH-nnnLL where “nnn” is a 3 digits number and “LL” are 2 letters
“nnn” and “LL” are defined by the QE, who should have an updated list of all the project
documents, and references.
“LL” are generally chosen as the initials of the document title, but this is not obligatory.
38. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 17/21
OI-HH-0nn indicate that the document is issued by OIB
OI-HH-1nn indicate that the document is issued by OI
OI-HH-3nn indicate that the document is issued by OIM
The document footer should indicate the last index:
OI-HH-nnnLL-ind X where “ind” stands for Index and “X” is “0”, “A”, “B”, “C”, etc.
The first index is always “0”, after 1st
revision, it becomes “A”, 2nd
revision : “B”, etc.
The file name should be: OI-HH-nnnLL_“Document Title”_X
The default file type that should be used is PDF, extension “.pdf”, unless another file type is
required.
For instance:
The present Quality Plan reference is: OI-HH-001QP with the last Index mentioned in the
document footer. The file name is: OI-HH-001QP_HHR aw - Quality Plan_A
6.3. INTERNAL QUALITY AUDITS
a) Principles
The purpose of Internal Quality Audits is to check that the Quality Management System
remains appropriate and efficient, and that it is applied. All Internal Audit Reports are filed in
the “Référentiel Documentaire” database, available for everyone.
b) Continue Amelioration
Internal Audits allows identifying non conformities or any situations that could become a
non conformity and the set up of Action Plan with Corrective and Preventive Actions.
Any Corrective and Preventive Actions are set up with a target date, a responsible, a cost (if
any) and an evaluation of the efficiency.
c) Performance
The Quality Manager or one of the Qualified Auditors perform these Audits, in the
presence of the Department Manager for a given Department, and then draw up an Audit
Report.
The said Report is examined during the periodical Management Review, in order to determine
any improvement actions.
If an anomaly is detected during a Quality Audit, a Corrective/Preventive Action Request is
opened and followed up on using an Improvement Sheet (FDA), an Application which allows
monitoring of Corrective/Preventive Action.
A
39. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 18/21
7. MISSION DESIGN
This part aims at developing the Documentation and the Organization set up for the HHR –
Additional Works Project in order to reach the Client’s Requirements.
7.1. MISSION ORGANIZATION
A specific Organization has been created, set up and developed in order to complete the HHR
Project within the Contractual Delay, 2 years.
Besides, a specific Communication System is imposed by the Engineer for any validation of
Material and Shop Drawing. The main way of communication is detailed in the guideline
Document Control Methodology, reference 1010-SPE_TEC-49442-0014.
The internal organization of HHR Additional Works, referenced OI-HH-025IO, identifies the
missions and responsibilities of HHR-Additional Works Project Team key actors.
This Project Team is a multidisciplinary Team and has Technical, Financial and
Administrative Missions and Responsibilities. It is supported by a multidisciplinary Technical
Department.
The Project Team, led by the Design Manager is in charge of:
- Budget
- Design Schedule
- Quality Management
- Coordination
- Design Subcontractor Management (OIM)
Until Completion of Works.
The Key Actors Responsibilities are detailed in the OIB Organization Chart, OI-HH-006OC.
7.2. CONTRACT’S CONTROL
On completion of the contract with the Customer, the review of the Contract makes
possible to ensure that the Customer’s implicit and explicit requirements are correctly defined
and documented; that all the discrepancies between the tender and the contract have been
analysed and that a solution has been found; and that Oger International Beirut has the
necessary capacities to meet its contractual requirements.
In order to formalize any discrepancies and Value Engineering, a form has been created to
identify all gaps. It is entitled “Notification of Design Impact” (NDI), reference OI-HH-
015DI. Besides, a Guideline – OI-HH-016DG - is available to explain precisely how to use it
and to show the Document work flow.
7.3. MISSION DESIGN INPUT DATA
This corresponds to the data enabling Oger International Beirut to carry out its mission:
Concept Design, supported by the project description and technical requirements and any
other inputs available on the booklet named Additional Work Car Park Fire Station
Helicopter Landing Site, under reference: HHR-P1P2-SX-Z-SP-0001 and related appendix
and the current design documents as provided via the Foster+Partners Buro Happold
Haramain Joint Venture Transmittal, under Ref. # TR 430.
A
A
40. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 19/21
Those documents produced are sent by Oger International, filed by the Document Control
Department and dispatched within the Project Team by the Design Manager (DM).
Each Lead Engineer (LE) works with the following Documents:
All necessary standards for the HHR Project are listed in Foster Partners + Buro
Happold Specifications in the Division 01 General Requirements-number 01420
References and Abbreviations-rev a.
The General Foster Partners + Buro Happold specifications for the HHR Project.
The Site Schedule
7.4. MISSION DESIGN OUTPUT DATA
This concerns the documents issued by Oger International Beirut. Each document is
described in the corresponding procedures, in order to ensure its control.
Oger International Beirut fulfills the following mission, according the OIB Scope of Work,
reference OI-HH-004SW:
Schematic Design package (SD), Detailed Design package (DD), Tender Package (TP), Shop
Drawings (EXE).
a) Delivrables
The production and the approval of any deliverable during SD, DD, TP, EXE phases is
governed by the deliverables approval procedure, reference OI-HH-003DA.
OIB Schematic Design
OIB Detailed Design
OIB Tender Package
OIB Shop Drawing Production (ARC + STR only)
The preparation and the monitoring of the Tender Phase is detailed in the Tender Package
Production procedure, referenced OI-HH-028TP.
The BOQ Production Notification (BPN) form, OI-HH-021BN, is used for requesting and/or
notifying to OIB QS Department the production of a BOQ during the different phases of the
project.
b) Weekly Progress Report
The Design Reporting Procedure – reference OI-HH-018RP – specifies the guidelines
for the preparation of the HHR additional works Design Reporting.
The Reporting aims to give an overview of the project status and to identify progress and
main issues or blocking points for the additional works buildings under design and build
scope (Car Park, Mosque, Civil Defence Fire Station, Helipad).
The reporting prepared by OIB will be addressed to Oger International which will be merged
by project controllers (PC) in Oger International in 2 steps: the Weekly Progress Report
(WPR) and the Monthly Progress Report ; they define also the progress of the whole project
in terms of:
Tender Package Follow-up,
Shop Drawing Scheduling,
Material Submittal Follow-up,
Manpower Follow-up,
A
A
41. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 20/21
Project Organization Chart,
Main Pending Issues,
Study Scheduling Follow-up,
2 Weeks Look Ahead of Construction Follow-up
Weekly Schedule of construction follow up
For additional Works in particular, the below items will be followed:
Schematic Design :
o Design Features report
o Drawings sets
Detailed Design
o Updated Design Features Report
o Drawings sets
o BOQ
o Technical Specifications
o Tender Packages
The Main Pending Issues Log template is referenced OI-HH-027PI
7.5. CONTROL OF THE INPUT DOCUMENT
The Document Control Team is in Paris, and is in charge of the management of all
Project Documentation, i.e. management of all correspondences with the Engineer,
communication and internal information with Oger teams (Beirut, Design Subcontractors).
This Entity is under the control and the responsibility of Oger International.
7.6. CONTROL OF THE OUTPUT DOCUMENT
Contractual Documents pass by OI Document Control Department in Paris because the
use of Primavera Management for any submission is imposed by the Engineer.
Oger International Beirut will make sure to hand over a copy to this department of all
document produced while uploading the files on FDI.
The interested Documents are listed hereafter:
- Drawings
- Design features report
- BOQ
- Specifications
- Tender Package (TP)
- Technical Query (TQ), referenced OI-HH-007TQ
- Minutes of Meeting (MOM) referenced OI-HH-024MW.
A
42. OGER INTERNATIONAL BEIRUT 01/08/2011
HHR – Additional Works QUALITY PLAN GM/NN
OI-HH-001QP-ind A 21/21
8. ARCHIVING
Archiving of all Documents mentioned above is carried out by the Document Control
Team in Oger International. In OIB, all data are filed in the Server W:HHR.
9. RELATED AND REFERENCED DOCUMENTS
1010-SPE_TEC-49442-0014 - Document Control Methodology........................................... 18
HHR-P1P2- SX-EIA-Vol-00 – HHR Environmental Impact Assessment............................. 12
HHR-P1P2-SX-Z-SP-0001 - Additional Work Car Park Fire Station Helicopter Landing Site
.............................................................................................................................................. 18
OI-HH-000 - HHR Documents MODEL............................................................................... 16
OI-HH-001QP - HHR aw - Quality Plan................................................................................ 15
OI-HH-003DA - HHR aw - Deliverable Approval Procedure................................................ 19
OI-HH-004SW - HHR aw - Design Scope of Works ....................................................... 11, 19
OI-HH-005CD - HHR OI Contact Directory.......................................................................... 10
OI-HH-006OC - HHR aw - OIB Organization Chart....................................................... 11, 18
OI-HH-007TQ - HHR aw - Technical Query Form (TQ) ...................................................... 20
OI-HH-014WB - HHR aw - Welcome Booklet........................................................................ 9
OI-HH-015DI - HHR aw - Notification of Design Impact (NDI) .......................................... 18
OI-HH-016DG - HHR aw - Notification of Design Impact Guideline................................... 18
OI-HH-018RP - HHR aw - Design Reporting Procedure....................................................... 19
OI-HH-021BN - HHR aw - BOQ Production Notification (BPN). ........................................ 19
OI-HH-024MW - HHR aw - Minutes of Meeting for workshop with Engineer.................... 20
OI-HH-025IO - HHR aw - Internal Organization................................................................... 18
OI-HH-027PI - HHR aw - Main Pending Issues Log............................................................. 20
OI-HH-028TP - HHR aw - Tender Package Production Procedure....................................... 19
OI-HH-106OC - HHR- Organization Chart OI ...................................................................... 10
SMI/0001 - REFdoc v2 HELP................................................................................................. 15
SMI/1000 - General Organization and Management Directives ............................................. 13
SMI/1023 - Control of Nonconformities ................................................................................. 14
SMI/1024 - Corrective and preventive actions........................................................................ 14
SMI/1025 - Internal ISO 9001 / ISO 14001 Audits................................................................. 14
SMI/1052 - Control of documents and records ................................................................. 14, 16