Induction Training AEO

1. PUNJAB TRAVELLING ALLOWANCE
RULES
Prepared by: Osman Jawed Lone
Director Audit
Pakistan Audit & Accounts Service
Auditor General of Pakistan
CSS-29th
CTPg
Presented by: Mrs. Naseem Mansoor,
Ex-Principal,
GCET Bosan Road Multan

2. 1. Definitions (Travelling Allowance)
• Travelling Allowance means a allowance
granted to a Government servant to cover
expenses which he/she incurs for travelling in
public service (FR-9-32)
• A compensatory allowance to meet
expenditure necessitated by special
circumstances in which duty is performed
(FR.9, FR-44, PTAR-1.6)
• General Rule : The allowance must not be treated as
a source of income/profit to recipient

3. TA Rules are covered in
 TA Manual
 DDO Hand Book
 Punjab Travelling Allowance Rules (PTAR)

4. 2. TERMINOLOGIES
• TOUR: Away from duty from Headquarters
either within or with proper sanction beyond the
sphere of regular duty (SR-61, PTAR-2.1)
• TRANSFER: Movement of Government Servant
from HQ to another Station for the following:-
a)To take up duties of a new post
b)Change of HQ (SR-2-18)
A transfer on own request is not treated in public interest thus
cannot be used for claim of TA

5. • PAY: monthly amount drawn by a
government servant as basic pay (running) ,
qualification pay, technical pay, special pay,
personal pay and any other emoluments
which may be specially classified as pay (FR-9-
21a i,ii,iii) PTAR-1.5(O)
• FAMILY: A civil servant’s
a) Wife or husband as the case may be
b)Legitimate Children and stepchildren under 12
years of age or above 12 years residing with
him and wholly dependent on him/her

6. • ADOPTED CHILD provided;
a)Civil servant has no legitimate children or step
children
b)Prior government approval
c) One child only
d)Ceases to be as member once his/her own
legitimate child or step child
e)Residing with the Civil Servant and wholly
dependent on him/her
f) Wife (Only one allowed in Federal Govt while no
restriction in case of Punjab Government {SR.2(8),
PTAR-1.5(G)}

7. • HEAD OF DEPARTMENT: Any authority whom
government may declare Head of Department for
purpose of these rules [(SR.2(10), PTAR-1.5 (J)]
• DAY: A calendar day beginning and ending at
midnight or an absence from headquarters which
exceeds 24 hours [PTAR-1.5(F)]
• HEAD QUARTER:
a)Any area limit and sphere of duties fixed by the
competent authority
b)Government secretariat/office to which a
government servant is attached
c) Any station declared as home by Government

8. • TRANSIT PERIOD:
a)Period of absence from Headquarter
b)Time of departure from office or residence (as
decided by Competent Authority)
c)All forced delays in transit (must be justified
with proof) will be treated as part of transit
[SR-70© PTAR 2.37)]

9. Journey’s for which TA is allowed
• Official Tour
• Transfer
• Joining first appointment
• Retirement, suspension, dismissal or
termination of employment
• Training course
• Examination
• Attend Court

10. • Attend inquiry Proceedings
• Obtain Medical Advice
• Attend Darbar or Official Function
• Seminar/Conference
• Inspection visits
• Attend an incapacitated civil servant
• Any other purpose authorized by
Competent Authority

11. CATEGORIES OF GOVT. SERVANTS FOR PURPOSE OF
TRAVELLING ALLOWANCE (PUNJAB)
Category Civil Servant in BPS
I BPS-17 and above
II BPS-14 to 16
III BPS-11 and 13
IV BPS-1 to 10

12. 3. KINDS OF TRAVELLING ALLOWANCE
AND ADMISSIBILITY
i. Permanent Travelling Allowance
ii. Conveyance Allowance
iii. Mileage Allowance
iv. Daily Allowance
v. Actual Cost of travelling

13. • PERMANENT TRAVELLING ALLOWANCE
A.Subject to conditions laid down in SR22-24
(PTAR-2.6) a permanent monthly TA may be
granted to a govt. servant whose duties
involve continuous and extensive touring
B.Such allowance is given in lieu of all other
kinds of TA within the government servants
sphere of duty

14. • CONVEYANCE ALLOWANCE
A. All government servants who are required to
travel extensively or within a short distance
from his HQ
B.Travelling daily from residence to place of
duty
C.Shall not be entitled to daily allowance for
such travelling
(Punjab Travelling Allowance Rates PTAR 1.14)

15. Conveyance Allowance Rates w.e.f 01-07-2012
BPS Previous Rates Current Rates
01-04 Rs.850/- p.m Rs.1700/- p.m
05-10 Rs.1150/- p.m Rs.1840/- p.m
11-15 Rs.1700/- p.m Rs.2720/- p.m
16-19 Rs.2480/- p.m Rs. 5000/- p.m

16. Points to be noted
I. Officials using Transport pool vehicles are
entitled to Conveyance Allowance provided
they do not use the vehicle for movement to
and from their residence
II. Officials living in official residences in
residential colonies within work space are
not entitled Conveyance Allowance

17. MILEAGE ALLOWANCE
A. Allowance calculated on the distance
travelled which is given to meet the cost of a
particular journey (SR 29, PTAR-2.20)
B. Journey between two places must be
performed by the shortest practicable route
C. Should be performed by the cheapest of such
routes
D. Govt. servant must be able to cover the
distance in the most speedily manner

18. • Mileage allowance is admissible from the
residence of the Govt. servant to the railway
station, airport, seaport, river port, bus stand
• From the above to the place of his/her
temporary duty/residence at the out station
• Government Servant is required to travel by
the class of accommodation for which he is
entitled. If he travels at a lower class , he will
be entitled to the type actually used

19. Sr MODE OF TRANSPORT ENTITLED FARE
1
Rail/Air Actual cost of Tickets
2
Personal car*/Taxi
personal car registered in name
of civil servant or any member
of family
Rs. 10/-per KM
3
Motor Cycle/Scooter Rs. 4 per KM
4
Public Transport Rs. 2.5/- per KM
5
Bicycle Rs. 2 per KM
6
Carriage of Personal
Effects on transfer or
retirement
Rs.0.02/- per Kg per
K.M

20. DAILY ALLOWANCE
• Uniform allowance for each day of absence from
headquarter for performance of duty
• To cover expenses incurred
• Admissible for nights spent at out station
• Half DA is allowed when absence from HQ
exceeds four hours and duty is performed
beyond radius of 10 miles/16 KMs and overnight
stay is not involved

21. DAILY ALLOWANCE RATES w.e.f 01-01-13
Basic Pay
Scale
ORDINARY RATE (Rs) SPECIAL RATE (Rs)
01-04 310 500
05-11 390 550
12-16 700 900
17-18 1250 1600
19-20 1550 2050
21 1750 2500
22 1750 3000

22. Reimbursement of Hotel/ Guest Room
Rent
• A government servant who stays in a hotel , guest
house, lodge or residential club shall , in addition to
daily allowance, be allowed reimbursement of actual
single room rent subject to the production of
receipts/ vouchers
• Room rent includes all taxes, duties and service
charges excluding mini bars, laundry, ironing etc
• Double room allowed within ceiling
• Room sharing admissible

23. A. Localities where special daily* allowance is
admissible: 3 times the amount of special
daily allowance
B. Localities where ordinary daily rate is
admissible: One and half times the amount
of ordinary daily allowance
C. In case of non availability of single room the
touring civil servant may book double room
on sharing basis and furnish certificate
regarding non availability of single room
* Divisional Headquarters / Big cities

24. TA/DA FOR JOURNEY FOR TRAINING
1. Training period exceeding one month (30 days) is
treated as change of Head Quarter hence TA/DA
shall not be admissible
2. Hotel accommodation is not permissible during
training
3. Availing hostel facility shall lead to deduction of
half daily if meal is provided by institution
4. Daily at full rates shall be permissible to govt.
Servant who has to avail hotel/guest house due to
non availability of hostel space
5. If Govt. Servant opts out despite availability of
hostel accommodation, no DA will be paid thereof

25. TRANSPORTATION OF PERSONAL EFFECTS
(Maximum Limit)
Category Possessing a
family
If not possessing a
family
I 4500 2250
II 3000 1500
III 1500 760
IV 560 380

26. CATEGORY OF GOVERNMENT SERVANT
• CATEGORY – I : Motor Car or Motor Cycle
• CATEGORY-II: Motor Cycle or a Motor Car
• CATEGORY-III: One Motor Cycle or a bicycle
• CATEGORY-IV : A bicycle

27. Transfer : In case of Family
• Any member of family who follows him within
six months of the date of transfer
• The name , age and relationship must be
mentioned in TA Bill
• If family travels from another station, TA shall
not exceed the amount that would had been
permissible if members had travelled with
Govt. servant
• Mileage allowance per family member is
permissible

28. TRAVELLING ALLOWANCE ON TRANSFER
(PTAR-3)
• Transfer means the movement of a
government servant from headquarter station
in which he is employed to another such
station due to:
I. Change of Headquarters
II.To take up duties of a new post
• TA is not admissible unless the transfer is for public
convenience. Transfer at own request is not treated
as transfer hence no TA is admissible until specially
allowed by CA

29. TA ADVANCE ON TOUR AND TRANSFER
• The advance on tour is booked as expenditure
under object head A03805-TA
• If funds are not available under this head then
TA advance cannot be paid
• TA advance can be paid upon transfer (PTAR-
6.11)
• TA advances have to be sanctioned by Head of
Office
• Pay Advance upon transfer up to 1 month pay
recovered in 3 installments from next station

30. Time Barred TA/DA Claims
 TA/DA must be claimed within financial year
and existing budget
 If claimed in the next year it must be justified
 TA/DA claim is considered to be time barred
if produced after six months or after 30th
June
 Claims beyond one year up to six years can
only be claimed after proper investigation
 Such claims require sanction of Finance
Department

31. Controlling Officer
• Head of Office/ Controlling Officer
• Tour Approval with justification
• Controlling Officer may amend, modify , alter
tour program
• Counter signs all TA claims
• May object to TA Claim and order revision
• DDO may not be Controlling Officer
• Tour Program is a must for claiming TA/DA
• Invitation letter/ order/ nomination/ selection

32. Sanctioning Powers ( Punjab Delegation of Financial Power
Rules 2006)
• Current TA claims: Controlling Officer/ Head
of Office
• Arrears of TA up to 3 years : Category-I officer
• Beyond 3 years: Special sanction from Finance
Department
• Arrears up to 3 years : Category-I/II/III up to
extent of whom they are competent
appointing authority

33. TRANSFER GRANT
• Government servant possessing family: One
month’s pay
• Government servant without family: Half
month’s pay
• In case of Punjab, no transfer grant is
admissible if transfer is within district

34. General instructions regarding preparation and form of
vouchers. (Rule 4.6 of STR)
•Prescribed printed TA forms should be used
•If inevitable, typed forms can be used
•Amounts should be written in figures and words
•All addition / alterations should be attested in words / figures
•Complete accounts classification should be recorded in the given
place
•Countersignatures of Head of Office, where necessary should be
obtained
•If the bill is for certain special charge, sanction orders should be
quoted / attached
•Mode of Travel must be accompanied by proof , if actual charges
are claimed
INSTRUCTIONS FOR FILLING TA FORM

35. Journey By Air
• Travel by Air is permissible on tour or transfer:
• If officer is in Category-I, then at his discretion
• If competent authority certifies that air travel
was urgent or necessary
• If government servant who is not authorized
travels by air, he shall claim as if he had
travelled by rail, road or steamer (PTAR-2.33)

36. Journey on Retirement or Termination of
Contract (PTAR 4.1-4.5)
I. Govt. Servant is allowed TA in respect of
journey from place of last posting to his
home town / domicile/ permanent address*
II. Admissible upon Retirement or Leave
Preparatory to Retirement (LPR)
III. Same TA rules and rates as he/she was
admissible during last service
IV. Cost of Transportation of personal vehicle
shall be calculated as per the most
practicable route
*Verifiable by Audit officer

37. V. Advance and Final Payment
VI. No Daily Allowance for halts in
Journey
VII. Transfer Grant Admissible up to 6
months after date of retirement
(incase of LPR)