Details on power behind VitaLogics Chiropractic Software to assist D.C.'s in scheduling,billing, soap notes, reports, statistics and automated marketing

1. Nicole Cowley
Technology Solution
Specialist
(415) 529-4338
ncowley@vitalogics.com

2. LIFE Paving Way in Chiropractic Research
A team of Life University alumni are the muscle behind the
VitaLogics research project that they believe could
revolutionize Chiropractic.
• First paper submitted about the project was
accepted as a poster presentation to the
ACC/RAC conference to be held in March 2015
in Las Vegas
• 250,000 Active Usable Patient Files have been
donated by VitaLogics Clients
• Goal is to reach 1 Million by 2016 year end
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3. Campaigns are built
to increase patient
communication and
retention.
VitaLogics is the
only Chiropractic
EHR Software that
has an API w/
Infusionsoft
9 month/21 Clinic
Study on
Recall/Inactivation
campaign found
average monthly
collection
increased $4K-$8K
per clinic
Campaigns are
currently pulled
using the Patient
Status, Birthday
and Next
Appointment Date
VitaLogics is the only Chiropractic Software to have an
API and Integration with InfusionSoft.
With our Platinum Package, our Director of Automation
has built a marketing campaign series that runs almost
completely behind the scenes. Giving you increased
patient communication, educational engagement, longer
patient retention and much more!
Learn More about InfusionSoft:
http://www.infusionsoft.com/features/automated-
marketing
** Call me to schedule a one on one consultation today
to get a deeper look at scaling, growing, automating
your practice!

4. Highlight Features
Included
Google Sync Calendar
Self Check-In
Text or Email Appointment Reminder
Real Time Late Text Reminder
Customizable Screens for each user
Forte Credit Card
Compliant Care Plan Module
Documents and Images
AND Much More

5. APPOINTMENTS, SCHEDULING AND
DASHBOARDS
Calendar
• Syncs HIPPA Compliantly to Google
User Calendar for Smartphone Access
• Allows for Multi Providers, Multi
Disciplinary Clinics and Multiple
Locations
• Easy Drag and Drop to Reschedule
• Double Click to Schedule a Patient
(new or existing)
ROV
• Colors, reasons of visits
and time allotted is fully
customizable
• Schedule a treatment
plan out in a couple of
clicks
• Text and Email
Appointment Reminders
(inclusive with our Pro
Staff Dashboard
• Easily Daily Patient Flow Management
• If using Self Check in Module, they will auto
move to “Arrived and Waiting”. Or staff can
double click or drag and drop the patient to
check in.
• Real Time LATE Text Reminder- Clinic sets
the threshold (ie 5 minutes or 15 minutes)
and VitaLogics will auto send a text to
patients cell phone when they are late for an

6. Patient’s File • Patient Demographic Information
• Case- Houses Insurance Information
• Insurance- Current and Past
Insurance Policies
• Ledger- 3 Ledger View Available
• Care Plan- Compliant, Customizable
Care Plan Options with it’s own
Ledger
• Appointments- History and Future
• Billing- Statements, HCFA’s and
Super Receipts generated for
patients
• Images- any image or video file the
Dr. wants to see in the appointment
• Files- uploads/attachments
• Documentary- Customizable
Templates and Template creator for

7. Insurance Billing
1. Fee Schedules can be created for groups your are in network with or companies you bill often.
The Fee Schedule is customizable per CPT code to accurately portray what services the
insurance company will and will not cover at what amounts
2. Cloud Technology allows you to outsource billing easily
3. The patients individual, secondary and tertiary insurance policy information is input in their
medical record. The system will countdown remaining annual visits allowed OR dollar amount.
4. The Billing functions open in a tab in the VitaLogics software allowing seamless access and
multi-tasking by the doctor and/or staff. The Create HCFA wizard is simple and quick to use
and creates a print image bill batch to upload to the clearing house
5. Posting EOB payments and/or denials is a fast tab-through confirmation process tagged directly
to the patients line item. Can input notes easily per line item that will print on the clinics AR
Report for follow up insurance calls on any denials.
6. Reports accessible include and are not limited to: Accounts Receivable, Day Sheet, Generated
Income, Collections Income and Write-Offs.

8. Cash and Care Plans
1. Compliant, Comprehensive Super Receipts and Care Plans
2. With Forte Credit Card Processing
1. Save the Credit Card on File securely for a streamlined checkout process
2. In a Care Plan, can establish automatic monthly payment amount and
choose date
3. Put a limitation on what CPT codes copy over from visit to visit for
accurate account charges (IE. Xray’s are one time charge)
4. Customize Care Plans to identify what CPT codes are included AND
which ones deduct a visit from the plan

9. New Patient Funnel
• VitaLogics is very unique in how we categorize people
input into the system, Patient Status
• PROSPECT- anyone entered into system
• LEAD- system auto reassigns when initial examination is
scheduled
• NEW PATIENT- system auto reassigns when 2nd Adjustment
Code and $$ transaction
New Patient
Lead
Prospect
WHY?
1. Statistics- On the next slide you will see the one button Practice DX
report giving you the
quantity in each category and conversion percentages
2. Marketing- With VitaLogics Marketing Software API, we have built
automated marketing campaigns to run based

10. Practice DX- One Button Health Snap Shot of Clinic

11. • AR
• Day Sheet
• Appointments- results, scheduled, incomplete, missed, cancelled, flagged
• Generated Income
• Mailing Labels
• Referral Source
• Referral Patient
• Write Off
• Birthday List
• Patient List
• Bill Provider Case
• Case Classification
ADDITIONAL REPORTING

12. SUPPORT
• 5 Step On Boarding Process with 2 One on One Calls with Support
• 1. Setup/Admin 2. Daily Operations 3. Billing 4. Key Features 5. Conversion 6.
Marketing Integration (with Platinum Package only)
• Includes multiple 90 seconds to 5 minute videos on each section for ease of process, re-
training and new staff
$379 one time installation and set up fee
28 Second Ticket Response Time (Chat Portal)
No extra monthly support fees, unlimited updates and ticket
requests

13. REAL TIME Chat Portal with 28 Second Ticket
Response during normal business operating hours
~OR~
Login to Support Portal at any time
Email Support
Call Support
YOUR MONTHLY SUBSCRIPTION
INCLUDES UNLIMITED SUPPORT
(CST and evening hours), BACK-UPS
AND UPDATES
Support Contd.

15. Nicole Cowley
Technology Solution
Specialist
(415) 529-4338
ncowley@vitalogics.com