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  1. Innovative Business Software for Retail and The Petroleum Industry
  2. 2 Direct Connect POS ATG HR Vendors C-Store Office Financials Price Book Inventory Competitors Scheduling CSO Mobile ComplianceEDI Fuel- Central Dealers
  3. 3 Petrosoft products are central pieces of business automation C-Store Office is an internet-based back office application that provides a wide range of solutions for gas stations and convenience stores. This back office software system is the cost-effective solution that delivers the power of c-store automation and gives operators an unfair advantage over competition. C-Store Office online tools are packed with features that optimize store inventory, manage costs and set pricing to maintain tight control over both fuel and store margins. C-Store Office smoothly integrates store and supplier data offering flexibility and versatility in enhancing business. This software integrates with most handheld devices, POS and ATG systems. Fuel-Central fuel distribution management software from Petrosoft automates fuel distribution management to optimize inventory, maximize truck utilization and driver productivity, and minimize operating expenses without compromising customer service. Fuel-Central puts an end to time-consuming manual processes like: collecting accurate inventory and sales information, invoice creation and tracking taxes. It will also end double entries, run- outs, haul backs and other problems that waste time and cost fuel marketers profits. Fuel-Central will help jobbers to optimize scheduling while minimizing downtime and optimizing site fuel inventory. CSO Mobile cuts the chain that previously tied back office software users to a desk. By adding agility and mobility to all C-Store Office applications, customers now enjoy the added freedom to work anytime, anywhere. Direct Connect makes implementing all of Petrosoft software products easy and cost effective. Direct Connect serves as the hub that unifies POS and ATG systems to the software, eliminating the need to have a computer at each location. It greatly improves the speed of information exchanged with stores and minimizes rollout time for new customers. Data Entry Service reduces labor at site level by providing data processing services and slashes paperwork by as much as 75%.
  4. 4 Integration Diagram Our cloud-based software helps to integrate all sources of information for the fuel and retail industry on the internet, automating most common business procedures for its users. Petrosoft servers collect information TCP/IP or serial TCP/IP or serial TCP/IP or serial Vendors & Suppliers Direct Connect EDI
  5. 5 Petrosoft Data center Cloud Petrosoft WEB Portal Personal Mobile Applications CSO Mobile Petrosoft Fuel Management from store hardware such as POS systems and ATG’s without the need for a computer in the store. This makes implementation of our services simple and cost effective and connections robust and reliable.
  6. 6 Relevant Reports Convert Knowledge into Profits Data Information Knowledge Profits ►► Companywide Integration ►► Over 200 Reports ►► Item Level Inventory ►► Maximize Turns ►► Eliminate Dead Inventory ►► Reduce Overstock ►► Integrated Accounting ►► Enhanced Operations
  7. 7 Inventory Optimization and Control Inventory Optimization increases the quality of store inventory, eliminates dead items and overstocks which lead to spoilage, breakage and theft. The reports on inventory status determine optimal stocking levels and recalculate inventory values to quickly spot slow moving items. Excessive Inventory Improved Cash Flow Reduced Shrinkage Reduced Spoilage Inventory Optimization Reports Procedures Business practice Solution Functionality Benefits Pain “What I like best about C-Store Office is that Petrosoft keeps updating it based on their knowledge of the market. They own their own stores and use that retail experience to keep adding fresh new applications and reports to the site to help keep our business up to date. They also integrate directly to QuickBooks, which really helps us streamline our accounting.” Sajir Haribal The Market, El Paso, TX
  8. 8 Operations Optimized “The reason I use C-Store Office is because it makes my job very, very easy. C-Store Office has all the tools I need to run my business the way I want to and it saves me an enormous amount of time. The big pile of paperwork that used to be on my desk every morning is gone!” Vijay Patel, Stop N Go Convenience Stores, Asheville, NC C-Store Office 0Minutes 20 40 60 80 Traditional
  9. 9 The Benefits of Operations Control The architecture of Petrosoft solutions is designed to drive productivity gains throughout the operation. The time-consuming process of purchasing inventory offers a good example. C-Store Office is engineered to reduce the time required to make orders, while drastically improving the process and lowering inventory costs. Manual approach: No system A time-consuming manual process with no capacity for oversight or ability to verify results: ►► Manually review and count items in stock ►► Manually write up an order ►► Receive order and manually verify ►► Enter the invoice manually Petrosoft Approach: Focused System Architecture A fast, productive process with total control and the ability to accurately verify results: ►► Order is produced based upon on-hand inventory and sales projection data ►► System automatically bars restricted items ►► Best sellers are stocked appropriately ►► Accurate, item-level invoice produced automatically Outcome: Poor quality, poor control, no oversight on ordering process Outcome: High inventory quality, accurate stocking levels, complete verification of results. Total Time to Process: Over one hour Total Time to Process: Less than one minute
  10. 10 Promotion and Merchandising Support “I am the price book manager for our company and the C-Store Office price book is my favorite feature of the system. It really makes my job so much easier because C-Store Office catches every price change on every shift and makes sure that I can see and approve all of them before it updates our registers. I am always confident our pricing at the registers is correct.” Today’s convenience store market constantly offers new promotions intended to merchandize the thousands of different products sold in the store. New product launch programs, seasonal promotions and others help build customer loyalty to brands, while increasing traffic in the store. Given the sheer volume and diversity in store inventory and the hundreds of promotions available, managing these efforts can be time consuming and challenging. This is why C-Store Office is a must have to automate these processes and maximize profits. C-Store Office will help retailers to capitalize on the promotions more effectively. C-Store Office tracks inventory levels with margins automatically, to measure the effectiveness of promotions. This gives confidence in stocking levels and margins regardless of how many promotions are running. Amber Rench The Pumping Stations, Augusta GA
  11. 11 Enhancing the Franchise with Enterprise Technology C-Store Office is an ideal tool for franchisors to enable the rapid growth that operators seek, strengthening the business of both franchisors and franchisees through the powerful synergy its cloud-based architecture creates. C-Store Office provides the flexibility to meet the needs of individual franchisees, while still providing the reporting uniformity required to scale and expand an already proven model. An excellent example of this synergy is the C-Store Office price book. Our SaaS model allows Petrosoft to offer a centralized price book which the franchisor can quickly and easily deploy to franchisees. Retail prices and promotion program participation can be made mandatory or optional, depending on the franchisor’s requirements. C-Store Office builds franchise value by giving the franchisor the level of control desired and the flexibility to offer options to the franchisee wherever appropriate. ►► Robust Infrastructure ►► Rapid Deployment ►► Centralized Data ►► Promotion Participation Management ►► Automated Royalty Calculations ►► Inventory Reconciliation ►► Mobile Applications ►► Lottery Management Franchise Headquarters Franchise Operators
  12. 12 Go Mobil. No PC required Petrosoft has always prided itself in providing the most in- demand, up to date technologies to its customers. In today’s fast paced world, smart phone applications are the only way to move at the speed of business. Whether the store just experienced a cost increase or inventory levels are running low, CSO Mobile is there to assist. This is an excellent and powerful means to directly raise awareness throughout the business. When users can carry item level information in the palm of their hand, they can surely increase profits, reduce shrinkage and have a smoother running operation. CSO Mobile gives users the chance to handle issues when they arise instead of days later. This is the fast, easy way to get up-to-date information anywhere, at any time. CSO Mobile allows the flexibility to manage multiple stores or a single location, right from the palm of your hand.
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  14. 14 Direct Connect Communications Innovation The Direct Connect terminal from Petrosoft enables retailers to connect POS and ATG systems directly to the internet without the need for an onsite computer. It connects in minutes, to create a high-speed internet connection. Direct Connect is less expensive than even the most basic PC, saving users hundreds of dollars in hardware per site. Direct Connect will update a POS system faster than a PC. This high-speed unit is robust and reliable, communicating “What originally made us decide to go with C-Store Office was the ease of installation. We have thirty two locations and at the time, we had no price book, zero scanning and no back office. Within two weeks they had us scanning at thirty locations! The reason we have stayed with them is because we have a comfort level with the way they do business. They don’t have a long term contract. It’s month to month, so they have to prove themselves every month and they do.” Michael Harrell Duckthru Convenience Stores, Ahoskie, NC directly to Petrosoft servers from POS and ATG systems. Store owners will find it the fastest, most economical route to a full implementation of Petrosoft services. Petroleum marketers often serve a diverse network of customers with many different levels of technology. Direct Connect works in any dealer location because it does not require an onsite computer. With Direct Connect no computers or computer skills are necessary to have all locations reporting uniformly.
  15. 15 Petrosoft Data Entry Services Petrosoft data processing services eliminate hours of paperwork and allow store managers more time to spend on the trade floor. This unique service makes it possible and practical for businesses of any size to do perpetual inventory and automatic ordering. Store managers simply scan their paper invoices in using a standard desktop scanner and save them to C-Store Office. Petrosoft product specialists then create electronic invoices containing item-level data. Invoices are returned in hours and allow store managers to track costs and inventory at item level. Combined with EDI, managers will track all purchases, at item-level, without ever manually processing an invoice. C-Store Office generates detailed reports on item velocity and stocking levels. Overstocks and dead items are flagged to be eliminated from inventory. Inventory is optimized and managers spend minutes instead of hours on invoices. “As both the Director of Operations and the Price Book Manager, I was concerned about getting timely operating data from our forty-nine locations and keeping tight control on prices, too. C-Store Office gives me the data I need to run the business properly and the data entry service helps us keep a tight rein on our supplier pricing.” Rizzy Mohammed AMI Stores, Panama City, FL ►► Reduce paperwork by 75% ►► Increase item level accuracy ►► Reduce labor costs
  16. 16 Fuel-Central: Fuel Distribution Reinvented Fuel-Central is reinventing the fuel distribution industry with powerful, cloud-based applications that boost productivity and drive costs out of the channel. Fuel-Central helps distributors save time and money by reducing errors and paperwork, lowering the cost of doing business throughout the organization. Fuel ordering, pricing and scheduling are automated for accurate and reliable results. Customer purchases, payables and credit card transaction records are managed electronically saving time and money. Fuel-Central allows distributors to project sales weeks in advance, to optimize purchase strategies and capitalize on price fluctuations as they arise. With their private web interface, dealers will have the flexibility to place orders online or over an automated phone system. They can also view their account histories, pricing trends and invoices along with other account information. Fuel-Central simply provides the best end-to-end business solution that lets jobbers grow their business with lower staff expense and deliver superior service to dealers. Regular 2,700 Regular 2,300 Regular 1,700 Diesel 1,700 Plus 1,100
  17. 17 Maximum productivity. No compromise on customer service ►► Collect payments faster ►► Track Price Changes on Commission Agents ►► Real Time Store Inventories ►► Daily Sales ►► Complete or Split BOL’s ►► Connect to Point of Sale ►► Connect to ATG At the heart of Fuel-Central is the most advanced dispatch center available today. Petrosoft took full advantage of cutting edge technology that makes it easy for dispatchers to schedule hundreds of loads weeks in advance, quickly and accurately. The console provides a dispatcher with deep business intelligence on every customer, including up-to- date inventory, upcoming delivery schedules, driver shift schedules and even current customers’ credit and payment history. With the click of a mouse, drivers can be assigned to future deliveries or rerouted to make current delivery assignments more efficient. Fuel-Central allows you to do more with less, optimizing employee scheduling without compromising customer service.
  18. 18 Customers Success Stories — Waseem Petroleum Key to Success: Flexibility For Director of Operations Ejaz Rahim at Waseem Petroleum, the key to achieving his business goals was going to require a flexible approach. The Madison, New Jersey Shell and BP-branded distributor has a very diverse business. The company owns convenience stores, a number of gas stations and has a co-branding relationship with 7 Eleven in its North Jersey region. Beyond that, there were different types of technology in different locations. They have networked ATG’s, non-networked ATG’s, a mix of POS systems and in the case of the 7 Eleven locations, proprietary POS systems. In all, Waseem Petroleum services over 70 locations in New Jersey and New York. “We had just gotten too big to monitor gas sales and inventories manually” says Rahim, “but trying to find an electronic solution that could pull all of these various types of businesses together was a real challenge. We really needed to automate data collection, but there just did not seem to be one solution out there that could fit all these situations. We didn’t know our true pool margins at various locations, and we were having trouble getting timely inventory data to base delivery schedules on.” That is when Rahim discovered Petrosoft and contacted the company. Petrosoft offers a number of products to different sectors of the retail Petroleum industry, but the specific needs of Waseem Petroleum called for a different type of solution. Two products from Petrosoft proved just the solution. i49 fuel sales reporting application is a web-based tool that collects and reports data on fuel sales, costs, prices, margins and can project delivery schedules. It also provides statistical inventory reconciliation reporting (SIR) automatically. It is easy to use and provides Waseem Petroleum with exactly the data needed to run their business efficiently. Tying the whole system together is the Petrosoft Direct Connect DC 101 unit. A smart, fast proprietary hardware that can connect to PCs, Ethernet and internet networks to communicate data to Waseem Petroleum from each of the locations they service. “Petrosoft can pull data from registers and networked Veeder-Root gauges or allow manual entry through a PC,” says Rahim, “and we get all the data we require online at an extremely low price.” All Petrosoft products are compatible, so as they move forward, Waseem petroleum is thinking about expanding the sophistication of its Petrosoft applications where appropriate. “These units can all be combined together like building blocks,” he noted. “In the convenience stores, we are planning to upgrade to the full back office and it will work perfectly with the gear and software we already have for those locations. It gives us a clear path forward.”
  19. 19 Retail Customers success stories — Saneholtz-McKarns Key to Success: User-Friendliness teachable interface. I was confident my managers would be able to learn C-Store Office quickly and that they would use it.  That was the key thing — we had to make sure our managers would use it effectively.”  Erb is pleased with the level of acceptance C-Store Office has gained from employees and they are seeing the results they anticipated. “C-Store Office makes it possible and practical for us to reach the goal of managing our inventory at item level. The managers can use it, and they can get the work we want them to do, completed in a reasonable amount of time.” There were a few pleasant surprises as they began to phase in C-Store Office at their retail locations, too. “One thing we didn’t expect was how much increased oversight we’d have over our vendors,” Erb noted. “Because of the way C-Store Office handles invoices, we are able to catch vendor errors easily.  We are a margin-driven company, and C-Store Office displays the margin on every item in every invoice so we can spot errors right away.” Going forward, Saneholtz-McKarns’ strategy is to automate the business as much as possible and use C-Store Office to continuously streamline the operation. “I can see where C-Store Office can play a role in improving our operations in other areas, too,” He offered.  “The next step will be to interface between C-Store Office and QuickBooks, so we can begin to get our accounting automated as well. There are a lot of opportunities here for increased efficiency and we plan to use them all.”  Saneholtz-McKarns, Inc. of Montpelier, Ohio is a petroleum marketer and convenience store operator serving northwestern Ohio and southern Michigan. The company owns and operates sixteen retail locations. General Manager Jeff Erb wanted to streamline and automate operations at his stores, but his past experience with back office systems made him very cautious about selecting a vendor.  “We did a very thorough search and looked at a number of back office systems,” says Erb. “We wanted to begin keeping our inventory at item level and were also looking for a system that would give us a complete suite of reports on all aspects of the business.” Past experience had taught Erb to be careful about which software package he chose. “We had used another software product in the past,” he noted, “but it was so complicated that it ended up costing us more time than manual operations did. It had all the features we wanted, but it was just too difficult to work with.” Erb spent many months looking at back office systems including C-Store Office.  He found that many of them had the features he was looking for. However, the usability factor kept surfacing in the various demonstrations he saw.  “In the end, after doing all our research, we just kept coming back to C-Store Office,” says Erb. “We liked it the best because it was so user friendly. It had all the features we were looking for but it also had a really
  20. 20 Cloud Facts Powerful Secure Less Expensive Higher performance Easy to integrate
  21. 21 Is cloud computing right for you? Reduce Costs — Through this delivery method Petrosoft customers do not need to invest in hardware or infrastructure because the software is ready to be deployed through a web browser. Increased Mobility — Since the way companies do business is changing and requiring more employees to be at more locations, the cloud allows them access to workplace applications from any part of the world via the internet, at anytime. Less Technical Problems — The back end infrastructure is maintained and monitored by full time technicians. This allows companies to implement a Petrosoft product without increasing the workload of their IT staff. This also allows single store operators the benefits of having an IT staff without the cost. Data Storage and Back up — Through the Petrosoft Cloud, clients will be able to store as much data as they would like to the system. Additionally, redundant backups and tested disaster recovery plans are in place for data protection. Flexibility — All subscriptions are month to month from the very first day. This allows customers to ensure they have made the right decision without over committing themselves or their resources. “For us, one key factor in deciding to go with C-Store Office was the fact that it is web-based and reasonably priced. That meant a simple, easy set-up and a smaller impact on our working capital as we were launching the business. Our time management is much more efficient using C-Store Office to run the business and we really like the one-on-one relationships we have with the tech support people.” Tom Cook Jump Start Markets, Ozark, MO
  22. 22 SaaS and Cloud Technology SaaS or “Software as a Service,” is the delivery model Petrosoft uses to supply its clients with the most up-to-date tools available in software technology today. It lets clients access our applications through their web browser and deploys updates and new releases fast. Cloud computing and our global internet presence in North America, Europe and Asia allow us to rapidly deploy our applications anywhere in the world and service our customers promptly and efficiently. We use a variety of devices to create robust and efficient business communications networks anywhere our customers do business. “For me, the cloud computing model was the most important factor in choosing C-Store Office. It works amazingly well from anywhere in the world! I own several businesses that are quite remote from each other and I love having total access to my convenience store business data whenever I want it, no matter where I am.” K. B. Roowalla MetroGas, Los Angeles, CA
  23. 23 What does Petrosoft do? Petrosoft LLC is the leader in internet-based business solutions for retailers and distributors. With a special focus in retail and the petroleum industry, we provide integrated communication and business intelligence services across all segments of the marketplace. Provide back office software- as-a-service for retail stores and gas station operators Provide distribution management software for fuel jobbers Provide business intelligence software for marketers and franchisors Automate business processes to streamline communications and drive out costs across the entire segment. Vertically integrate all sources of information through the petroleum sales channel, connecting dealers, vendors, distributors and POS equipment.
  24. Copyright Information All Contents Copyright © 2012 Petrosoft, LLC. All Rights Reserved. All other company and product names may be trademarks of the respective companies with which they are associated. Specifications are subject to change without notice. Petrosoft is not responsible for errors and omissions. Petrosoft makes no warranties or commitments concerning the availability of future products or versions. Petrosoft, LLC 2025 Greentree Road Pittsburgh, PA 15220 1.888.306.0640