Breaking the Kubernetes Kill Chain: Host Path Mount
AIN100
1. Orange Coast Database Associates Course (800)355-9855 or http://ocdatabases.itgo.com
AIN100 Introduction to Microsoft
Access
Orange Coast
Database Associates
Specializing in Microsoft Office,
Access, SQL, and related technologies
Classes custom designed for Working Professionals
http://www.dhdursoassociates.com
San Juan Capistrano, CA
(800)355-9855
Accelerated Computer Training for Working Professionals Factory 2010 Case
2. AIN100 - Introduction to Access
Quick introduction to Access for
experienced Windows users
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.dhdursoassociates.com
slides.1@dhdursoassociates.com
1 Factory AIN100
AIN100 - Introduction to Access
Introduction (s)
Facilities
Course Materials
– Student Questionnaire
– Syllabus
– PowerPoint handouts for all sessions
– Evaluation form
– Training certificate
2 AIN100 Factory
3. MS Access Introductory (100 Level)
Curriculum
AIN100
AIN100T Incl. A & B
AIA101
AIN104
AIN102 AMP110
Reports
Queries Macros
& Forms
3 AIN100 Factory
AIN100 – Introduction to Access
Quick pace for experienced windows users
Assumes no prior knowledge of Access
End-user, not programmer, oriented
Somewhat structured towards personal use for
analysis and reporting
Two levels – Day 1 (AIN100A) and Day 2
(AIN100B)
4 AIN100 V1.2 Factory
4. AIN100 - Introduction to Access
Course Topics:
Databases
Tables
External Data
Datasheet
Filters
Queries
Reports
Forms
Macros
Switchboards/Navigation Forms
5 AIN100 Factory
Introduction to Access
Industry Standard Approach:
Access has many ways to accomplish tasks. As an accelerated
course we will cover only the most common.
Tables Table Designer
Queries Query designer
Reports Wizard then modify
Forms Wizard then modify
Macros Macro Designer
6 AIN100 Factory
5. AIN100 - Introduction to Access
Course Format:
4 Sessions
Lecture
Demo
Student “hands-on” - by the end of the
class the student will have constructed a
small, functional application
Exercises are cumulative – later examples
build on objects created earlier
7 AIN100 Factory
Database Design – Critical Topic
What do I want?
– (Outputs)
What have I got?
– (Inputs)
What do I need to do to get
there?
– (Process)
8 AIN100 Factory
6. Note: we have a full day course (DBD201) on this important topic.
Define Your Needs First
Draw a PRODUCTS
picture
Write a ORDERS
description
C.C.
EMPLOYEES Toys
9 AIN100 Factory
AIN100 - Introduction to Access
Course Schedule (3 hour sessions):
Session 1
– Tables and Data
Session 2
– Filters
– Queries
Session 3
– Reports
– Forms
Session 4
– Forms (cont’d)
– External Data
– Automating Tasks
10 AIN100 Factory
8. Introduction to Microsoft Access
Module
Introduction to Access, Tables, and
Relationships
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.d2associates.com
1 Factory Access Tables & Data
Module Outline
Three parts:
Topic 1: Introduction & Tables
Topic 2: Manipulating and sorting Tables
Topic 3: Relating Tables
2 Access Tables & Data Factory
9. Module Hands On
Students “hands-on”:
– Create working folder with supplied files
– Create a database
– Create 3 tables (w/validation rules and masks)
– Populate tables
– Import and Export Tables
– Create permanent links
– Create a simple query
– Compute calculated field(s)
– Create a multi-table query with summary aggregates
3 Access Tables & Data Factory
Introduction to Microsoft Access
Part 1:
Introduction to Access and Tables
4 Factory Access Tables & Data
10. But first - Create Folder
Create a folder yourname (or similar) in
My Documents – this is where your
database and other files will go.
Optionally, copy in the labor.txt and
employees.xls files from the instructor
supplied location or CD.
5 Access Tables & Data Factory
Access Modes
Menu-driven interface - Interact with a database
and its objects using menu commands
Program mode - Lets you store instructions in a VBA
program file
This course concentrates on the menu interface but
does cover macros which can be used to “program” a
series of actions
6 Access Tables & Data Factory
11. Database Terminology
Database – in Access a repository in which tables,
reports, queries, and other objects are stored
Table – stores facts about one subject (entity)
Record - contains related information about an
entity “instance”
Field - contains a fact about an entity
Relational Database - allows you to link records from
two or more tables based on the contents of a
common field. Access is a relational database.
7 Access Tables & Data Factory
Database Terminology (cont.)
Key - used to order, identify, and retrieve records
in the database
Primary key - unique identifier for a particular
record. Only one per table.
Index – like a book index. Speeds searches and
joins. Can have many per table.
Table structure - the arrangement of information
within a record, the type of characters, field
length, limitations, etc.
8 Access Tables & Data Factory
12. Database Terminology (cont.)
Object – used in database world as generic term for
queries, reports, indexes, tables, etc. Not the same
as programming object.
Form - paper-like method of accessing and entering
data in a table
Query – retrieves information from Access tables
Report - provides the ability to arrange table data
as well as to perform calculations and then print a
paper-based report
9 Access Tables & Data Factory
Sample Application – Factory2000
Simple cost accounting
application
Employees work on work
orders
Clock labor hours for each
work order
10 Access Tables & Data Factory
13. Recording Factory2000 Labor Hours
EmpNo fName lName Rate Wono Descr Hours
12 Bob Smith 15 A1 Casting 12
13 Mary Chavez 20 A1 Casting 22
14 Alicia Parks 25 B3 Ass’ly 15
14 Alicia Parks 25 C2 Screws 18
What problems do you see with this approach?
11 Access Tables & Data Factory
Factory2000 Relational Database Structure
EmpNo fName lName Rate MgrNo Wono Descr Std
12 Bob Smith 15 13 A1 Casting 30
13 Mary Chavez 20 B3 Fitting 50
14 Alicia Parks 25 12 C2 Screws 70
employees Work_orders
EmpNo Wono Start End Hours
12 A1 1/1/01 1/31/01 20
14 C2 2/1/01 2/28/01 42
Labor
14 B3 1/1/01 2/28/01 40
12 Access Tables & Data Factory
14. Creating a Database
Ways to create a database
– Create a database using an Access
template or Wizard – (not always
recommended)
– Create a blank database and then insert
your own objects – we will use this
method in this course
13 Access Tables & Data Factory
Creating an Access 2000 Database
Create the
database in
your desktop
folder with a
meaningful
name
14 Access Tables & Data Factory
15. Creating a Table
Click new from tables tab
Naming a Table
– Up to 64 “standard” characters can be used
– Do not use an extension
– No leading spaces or control characters, in fact
try to avoid spaces altogether
Add fields one by one
Set Field Properties in Field Properties
box
15 Access Tables & Data Factory
Designing Fields
Field Type – text, datetime, number, etc.
Field Width – 10 characters, etc.
Caption – “Column title” for display
Format – Determines how the field is displayed
(long date, short date, etc.)
Click toolbar key symbol to make primary key
Set indexed for secondary keys, required, etc.
16 Access Tables & Data Factory
16. Setting Properties in the Table Designer
17 Access Tables & Data Factory
Hands On - Create Tables
Employees
Work_Orders
Labor
18 Access Tables & Data Factory
17. Employees Table Definition
(Instructor led)
EmpNo text(2), primary key
Fname text(10)
Lname text (15), required
Rate currency, required
MgrNo text(2)
All with captions
19 Access Tables & Data Factory
Work_Orders Table Definition
(On your own)
WoNo text(2), primary key
Descr text(15)
StdHrs number(single,2), required
Accum number(single,2), required
Add captions, too
20 Access Tables & Data Factory
18. Labor Table Definition
(On your own)
EmpNo text(2), primary key
WoNo text(2), primary key
Start datetime, required
End datetime
Hours number(single,2)
Add captions, too
21 Access Tables & Data Factory
Field Validation & Masks
Add some validations
– Test a numeric field for > 0
– Try checking one field against another
– Etc.
Add captions if not added already
Add an input mask
Change a display format
Etc.
22 Access Tables & Data Factory
19. Datasheets
Datasheet window - displays the contents of a table
in a spreadsheet-like format
– Each row contains a record
– Each column contains a field
Speedbar - appears at the bottom of the window
and is used to navigate through the records in a
table
23 Access Tables & Data Factory
Datasheet View
24 Access Tables & Data Factory
20. Entering & Editing Records
Enter table data from the
handouts or use your own
data
25 Access Tables & Data Factory
Employees Table Data
26 Access Tables & Data Factory
21. Work_Orders Table Data
27 Access Tables & Data Factory
Labor Table Data
28 Access Tables & Data Factory
22. Printing a Table
Access allows you to create “quick and dirty”
reports by clicking the toolbar Print button
– A row/column presentation is used
– Field names appear along the top
– Records are rows
– Fields are columns
– A grid is printed around each field
29 Access Tables & Data Factory
Quick Reports
Report Wizard
– Module 2 covers reports
– For now, be aware a quick report can be
produced using auto report or a wizard
30 Access Tables & Data Factory
23. Manipulating the Datasheet
Gridlines – controlled by Cells Effects
dialog box
Can control background color, fonts,
etc.
Fields can be resized and moved
Also, hidden and locked like a
spreadsheet
31
Record Pointer
Record pointer (thick black arrow head) helps you
keep track of where you are in a table
The character is used in the left-hand table cells
to indicate the pointer location
The pointer moves by using keyboard, scrollbar, or
speedbar commands
=> Changes are saved when you move to next record
32
24. Find Command
Use the Edit | Find command sequence or
click the Find toolbar button
Either command activates the Find in field
dialog box
Searches can have “Wildcards” (in fact
sophisticated Unix style searches are available)
33
One Field Sort
Select the column to be used in the sort
Click the desired Sort Ascending or
Descending toolbar button
34
25. Multiple Field Sort
Filter - used to sort data or restrict
records shown
Use Records | Filter | Advanced Filter/Sort
command sequence
Activates the filter window
Specify the fields and sort order
Execute by clicking the Apply Filter/Sort
button of the toolbar
35
Introduction to Microsoft Access
Topic 3
Relating Tables
36 Factory Access Tables & Data
26. Relating Tables
Command sequence – Tools | Relationships
Parent table - table used as the main table
for a relationship
Child table - the related table, often has
several records for each record in the
parent table
37 Access Tables & Data Factory
Referential Integrity
Referential integrity - makes certain that
related records are present
Orphan record - a child record without a
corresponding parent record
38 Access Tables & Data Factory
27. Table Links
In this context means relate two or more
tables on columns of data
Permanent link –
– established using the Relationships command
– is always in effect once defined
Transient link - defined using the query-by-
example feature of Access
39 Access Tables & Data Factory
Creating a Permanent Link
Drag from
PK to FK
40 Access Tables & Data Factory
28. Create Permanent Links
Link all Factory2000 tables
Enforce referential integrity
Normal, default joins for now
41 Access Tables & Data Factory
Permanent Links
42 Access Tables & Data Factory
29. Introduction to Microsoft Access
End of Module
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.d2associates.com
43 Factory Access Tables & Data
44
30. Microsoft Access
Module:
Filters
1 Multi-case Access - Filters
Module Hands On
Students “hands-on”:
– Create a filter
2 Access - Filters Multi-case
31. Datasheets and Filters
Datasheet window - displays the contents of a table
in a spreadsheet-like format
– Each row contains a record
– Each column contains a field
Filters
– Datasheet can have a filter to show only records
that meet a given criteria
– Filters can be saved like a query
3 Access - Filters Multi-case
Employees Table before Filter
4 Access - Filters Multi-case
32. Filtering a Table
Use the filter to display records that meet
certain criteria
Enter criteria in the filter cells
Execute by clicking the Apply Filter/Sort
button of the toolbar
– Filter By Form
– Filter By Selection
5 Access - Filters Multi-case
Filter Buttons
6 Access - Filters Multi-case
33. Create a Filter on Employees Table
Rate over 15
Sort by last name
Save as fltEmployeeRate
7 Access - Filters Multi-case
Filter Design
8 Access - Filters Multi-case
34. Filter Results
9 Access - Filters Multi-case
Microsoft Access
End of Module
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.d2associates.com
10 Multi-case Access - Filters
36. Microsoft Access
Module:
Queries
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.d2associates.com
1 Factory Access - Accelerated Queries
Module Hands On
Students “hands-on”:
– Create a simple query
– Create a multi-table query
– Create calculated fields
– Create a summary query
– Concatenate fields
– Create a parameter query
2 Access - Accelerated Queries Factory
37. Creating a Query
Activate the Create tab of the Database
window
Click the Query Design button
Interact with the dialog boxes
3 Access - Accelerated Queries Factory
Query Results
Results placed in a dynaset in a window
Dynaset can be used like a regular table
– Most useful when you work with fields
from several tables
– Any changes that are made to a dynaset
field are also made to the original
record
4 Access - Accelerated Queries Factory
38. Query Design Window
QBE grid - controls which fields appear in
the dynaset
Parts of the grid
– Field - contains the name of the field
– Table - contains the field’s table name
– Sort - controls the order of displayed data
– Show - displays a field in the dynaset
– Criteria - enter a condition to display selected
records
5 Access - Accelerated Queries Factory
Criteria
Logical Comparison Operators
– <, >, =, =<, >=. <>
Special Operators
– LIKE
– IS NULL
– BETWEEN
– IN
Special characters
– [ square brackets around names]
– (parentheses around function arguments)
– # pound sign around dates#
6 Access - Accelerated Queries Factory
39. Like (“Wild Card Matches”)
ANSI standard Microsoft Access
Where Where
customer_last_name like customer_last_name like
“Jo%” “Jo*”
Like “Jo_” Like “Jo?”
• * means match any string of characters; ? means
match one character.
• Access actually allow more sophisticated Unix type
search patterns as well – see help
7 Access - Accelerated Queries Factory
Create a Simple Query
Use Work_Orders table
Show fields: all except accum
Sort by WoNo
Only records where description
contains an “s”
Save your query as qrySimple
8 Access - Accelerated Queries Factory
40. Simple Query (Find all records with an “S in the
description field)
Query by Example (QBE) Grid
9 Access - Accelerated Queries Factory
Joining Tables
Tables can be joined for performing a query
– Must have a common field
– Linking in QBE grid performed via a drag
operation
– Join types: inner, left outer, right outer
– Use show tables dialog to bring up list of tables
10 Access - Accelerated Queries Factory
41. Joining two Tables
Drag from
PK to FK
Double Click table
name to add
11 Access - Accelerated Queries Factory
Create a multi-table query
Join Labor and Employees
Show following fields: all from labor,
fname, lname and rate from
employees
Sort by empno then wono
Save your query as qryLaborDetail
12 Access - Accelerated Queries Factory
43. Calculated Fields
Can embed calculations in a query
Creates a new temporary field which
appears in the dynaset
Store your calculations there
Can use an expression “builder” to help
15 Access - Accelerated Queries Factory
Query with Calculated Field
(use the builder)
16 Access - Accelerated Queries Factory
44. Query with Calculated Field
Use qryLaborDetail
Add a calculated field which
shows the cost of a labor
ticket
Save your query as
qryLaborDetail_2
17 Access - Accelerated Queries Factory
Query with Calculated Field Results
18 Access - Accelerated Queries Factory
45. Concatenated Fields
Can “add” two character fields
together
Use & operator
Example: fname & “ “ & lname
19 Access - Accelerated Queries Factory
Concatenated Fields
Create a new labordetail
query
Add a column with the
employee’s full name
This can be used later in
reports, etc.
Save your query as
qryLaborDetail_3
20 Access - Accelerated Queries Factory
46. Concatenated Fields Results
21 Access - Accelerated Queries Factory
Summarizing Columns
SQL aggregate functions
– Sum
– Count
– Avg
– Etc.
Activated by clicking the Total toolbar button
Adds a Total line to the QBE query grid
All selected columns must be in group by or an
aggregate
22 Access - Accelerated Queries Factory
47. Query with Aggregate
23 Access - Accelerated Queries Factory
Query with Aggregate
Modify qryLaborDetail2
Drop work order fields
Sum the hours and cost
Save your query as
qryLaborGrouped
24 Access - Accelerated Queries Factory
48. Query with Aggregate Results
25 Access - Accelerated Queries Factory
Parameter Queries
Accept a variable when run
Order No
parameter
26 Access - Accelerated Queries Factory
49. Parameter Queries
Create a parameter query
Base on qryLaborDetail_3
Show all fields
Prompt for order no
Save as qryParam
27 Access - Accelerated Queries Factory
Parameter Query Results
28 Access - Accelerated Queries Factory
50. Accelerated Introduction to Access
End of Module
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.d2associates.com
29 Factory Access - Accelerated Queries
30 Access - Accelerated Queries Factory
52. Microsoft Access
Module -
Reports
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.d2associates.com
1 Factory Access - Reports & Forms
Module Hands On
Students “hands-on”:
Day 1 – Part 1
Create a summary report
Format the report
Add conditional formatting
– Part 2
Add a calculated field
Add summary fields
– Sub-reports (optional)
Create a sub-report
Create a master-detail report
2 Access - Reports & Forms Factory
53. Creating reports
Two basic methods:
– Report Wizard
– Report Designer
Common approach is to start w/
the Wizard then modify the result
3 Access - Reports & Forms Factory
Report Wizard
Building a Report by Using a Report Wizard
– Use the Report tab of the database window
– Can base report on table or query
– Report Wizard - a series of dialog boxes that steps
you through the process of building a report
4 Access - Reports & Forms Factory
54. 5 Access - Reports & Forms Factory
Report Wizard
After selecting the table or query you give
the Wizard additional information…
– Grouping – for summaries, etc.
– Sorting – for sort order within group, plus
which summary function to use
– Format and style
6 Access - Reports & Forms Factory
55. Report Wizard
Create a labor report
– Use qryLaborDetail query
– Select wono, empno, fname,
lname, hours
– Group by wono
– Use summary options: sum hours,
– Layout and style to taste
– Save as rptLabor
7 Access - Reports & Forms Factory
Report Design Window
Menu Bar and Toolbar Rulers - vertical and horizontal
Report Layout
Toolbox
Field List Box - used for adding fields to a report
template
Properties Sheet or Section Detail Sheet - controls the
appearance of a report object
Scroll Bars
8 Access - Reports & Forms Factory
56. Report Designer
9 Access - Reports & Forms Factory
Redesigning a Report
Able to move field and title boxes around the
design template via a drag operation
Able to resize the report bands using selection
handles
Able to add additional titles using label control
Able to align text as well as change the font
and size of type used
Can add background fill effects, etc.
10 Access - Reports & Forms Factory
57. Report Designer
Open rptLabor in design view
– Format headings
– Remove extra subtotal row and
reduce band height
– Fill title with grey background
– Etc.
– Save with same name
(rptLabor)
11 Access - Reports & Forms Factory
Report Designer Results
12 Access - Reports & Forms Factory
58. Report Designer
Adding Fields
– Use toolbox, or
– Drag and drop from field list
– Set control source on property sheet if appropriate(see below)
– Put SQL function around the control source for aggregate
fields
Two types
– Bound
– Unbound (no control source)
13 Access - Reports & Forms Factory
Report Designer
Function
14 Access - Reports & Forms Factory
59. Report Designer
Open the report Labor in
design view
– Add a cost column (unbound
control)
– Format to taste
– Save report as rptLaborCost
15 Access - Reports & Forms Factory
Report Designer
One more change to Labor
report
– Add group and grand totals to
labor cost for the report
– Add an unbound textbox
control
– Use a formula, =sum(…), as
the control source
– Save as rptLaborCost_2
16 Access - Reports & Forms Factory
60. Labor report with Cost Column
17 Access - Reports & Forms Factory
Conditional Formatting
Format, Conditional Formatting commands
from Menu Bar
Can be used for forms or reports
– Examines the contents of a field
– Based upon field’s contents able to specify:
Font/Font size/Font color
Background color
Text attributes (boldface, underline, italics)
Try flagging stdhrs >= 70
18 Access - Reports & Forms Factory
61. Subreports
Can have sub reports added to a main
report
– to show detail
– To add related information such as customer data
on an invoice
First create the sub report
Then create the main report and drag the
sub report and drop it in place, or
Use the subform/sub-report control
19 Access - Reports & Forms Factory
20 Access - Reports & Forms Factory
62. Sub Reports
Create a subreport named
srptLaborDetail_3
– Base on qryLaborDetail_3
– Be sure to use tabular format
– Eliminate extraneous title
information
21 Access - Reports & Forms Factory
Labor Sub Report
22 Access - Reports & Forms Factory
63. Subreports
Make sure you have a permanent
link between work_orders and
qryLaborDetail_3
Create a main report
rptWork_Orders_Main
– Base on work_orders table
– Expand the detail band and drag the
subreport srptLaborDetail_3 into
position
Format to taste
23 Access - Reports & Forms Factory
Sub Reports
Drag new subreport to main report, or use
sub/form subreport control
Save as rptWork_OrdersFull
24 Access - Reports & Forms Factory
64. Full Work Orders Report Results
25 Access - Reports & Forms Factory
Microsoft Access
Module -
Reports
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472 [End of Module]
http://www.d2associates.com
26 Factory Access - Reports & Forms
66. Introduction to Microsoft Access
Module -
Forms
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.d2associates.com
1 Factory Access - Reports & Forms
Module Hands On
Students “hands-on”:
– Part 1
Build two simple data entry forms
– Part 2
Create an unbound form
Create a sub-form
Build a master-detail form using above sub-form
Add totals
2 Access - Reports & Forms Factory
67. Forms
Form - provides for customized data entry
instead of using the datasheet window
Also used to establish criteria for reports and
queries
Found on the Forms tab of the database
window
Form Wizards - a series of dialog boxes
prompting you about your form requirements
3 Access - Reports & Forms Factory
Form Wizard
Specify source table or query, fields, etc. (again, note
fields can be bound or unbound)
Generally pick columnar style
Modify or preview result
Numerous properties can be set
– Format (Appearance, scroll bars, etc.)
– Data (recordsource, etc.)
– Event (These can call macros and program code)
– Other
4 Access - Reports & Forms Factory
68. 5 Access - Reports & Forms Factory
Form Wizard
(Instructor Led)
Build a simple data entry form based
on the employees table
– Modify the form when click finish
– Set the caption property to “Maintain
Employee Information”
– Make text labels “semi-bold”
– Size the form as desired
– Set record selector to “NO” if desired
– Save as frmEmployees
6 Access - Reports & Forms Factory
69. Basic Employees form
7 Access - Reports & Forms Factory
Form Wizard
(On your own)
Build a simple data entry form based
on the work_orders table
– Modify the form when click finish
– Set the caption property to “Work
Orders”
– Make text labels “semi-bold”
– Size the form as desired
– Set record selector to “NO” if desired
– Save as frmWork_Orders
8 Access - Reports & Forms Factory
70. Basic Work Orders Form
9 Access - Reports & Forms Factory
Form Designer
Design surface for forms
Add controls from toolbox
Some controls themselves have wizards which
can invoke certain actions (run query, open
report, etc)
10 Access - Reports & Forms Factory
71. 11 Access - Reports & Forms Factory
Form Designer
Build a criteria selection form for the
parameter query qryParam (use design
view)
– Add an unbound control named txtOrderNo
– Make sure the control wizard button is depressed
– Add a button which will run the param query
– Run the form. What happened? Why?
– Save as frmParam
12 Access - Reports & Forms Factory
72. Fix the query and form then rerun
Change the variable names to look at the form
13 Access - Reports & Forms Factory
Criteria Selection Form Results
14 Access - Reports & Forms Factory
73. Subforms
Same idea as sub reports
Main form uses parent table; sub form uses
child table
Several ways to create them
– Create sub form first, drag and drop to main form
– Use subform/subreport control
– Create with form wizard directly
15 Access - Reports & Forms Factory
Subforms
Same idea as sub reports
Main form uses parent table; sub form uses
child table
Make sure you have a permanent link
Create sub form first, drag and drop to main
form
Can also create with form wizard directly
16 Access - Reports & Forms Factory
74. Typical Subform
17 Access - Reports & Forms Factory
Subforms
Create a subform named
sfrmLaborDetail
– Use the form wizard
– Base on qryLaborDetail_3 query
– Pick tabular style (like a table or
spreadsheet grid)
18 Access - Reports & Forms Factory
75. Labor Detail Subform
19 Access - Reports & Forms Factory
Subforms
Modify the frmWork_Orders form. It
will be the new main form
– Drag and drop the sub form
sfrmLaborDetail
– Remove extraneous labels
– Size and format as you like
– Save as frmWork_OrdersDetail
20 Access - Reports & Forms Factory
76. Placing a subform on a main form
21 Access - Reports & Forms Factory
Note link master and link child
22 Access - Reports & Forms Factory
77. Work Orders Detail Form
23 Access - Reports & Forms Factory
Sub Forms via the Wizard
Sub Forms can also be built automatically
Select parent table fields
Then child table fields
The child table will go in the subform
24 Access - Reports & Forms Factory
78. Main and sub forms via Wizard
(Instructor Demonstration)
25 Access - Reports & Forms Factory
Totals on Master-Detail Forms
Common to add totals
– Total of invoice line items
– Total of purchase order line items
– Etc.
Several ways
– Add a total field to the subform footer (simplest)
– Add a total field to the main report using a domain aggregate
– Add a total field to the main report using an SQL aggregate
– Probably others!
26 Access - Reports & Forms Factory
79. Adding a total to a sub form
Works just like totals in reports
Add the total field in the footer
– Add the sum so that control source reads =
sum([fieldname]) with the equals sign
If desired can hide the footer field and add a
field to the main form that references the total
field on the subform
27 Access - Reports & Forms Factory
Add a total to a sub form
Use the sfrmLaborDetail
Save as sfrmLaborDetail_Total
Expand the footer and add a field for
hours
In the control source make sure
expression is =sum([hours])
Now add the sub form to the
frmEmployees main form
28 Access - Reports & Forms Factory
80. Master-detail form with total
29 Access - Reports & Forms Factory
Domain Aggregates
(Concept demonstration)
Similar to Spreadsheet functions
Will total, etc., values in a field across several rows
(records)
Can be used to populate a control on a form; say totals
or counts of “columns” in a sub form
There are several: dlookup(), dsum(), dcount(), davg(),
etc.
– Syntax: Dname(“fieldname”,”source”, “criteria”)
– Note: quotes are mandatory
30 Access - Reports & Forms Factory
81. Domain Aggregates
Use builder to help build domain aggregates
31 Access - Reports & Forms Factory
Work Orders Form
w/ Domain Aggregate
32 Access - Reports & Forms Factory
82. Introduction to Microsoft Access
Module -
Forms
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472 [End of Module]
http://www.d2associates.com
33 Factory Access - Reports & Forms
34 Access - Reports & Forms Factory
84. Introduction to Access
Module
Introduction to Access, External
Data
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.d2associates.com
1 Factory Access Accel. Introduction v1.02
Module Outline
Three short topics:
Topic 1: Export tables
Topic 2: Import data
Topic 3: Link tables
2 Access Accel. Introduction v1.02 Factory
85. Module Hands On
Students “hands-on”:
– Export work_orders and employees tables
– Import work_orders text file
– Link employees excel file
3 Access Accel. Introduction v1.02 Factory
Sample Application – Factory2000
Simple cost accounting
application
Employees work on work
orders
Clock labor hours for each
work order
4 Access Accel. Introduction v1.02 Factory
86. Recording Factory2000 Labor Hours
EmpNo fName lName Rate Wono Descr Hours
12 Bob Smith 15 A1 Casting 12
13 Mary Chavez 20 A1 Casting 22
14 Alicia Parks 25 B3 Ass’ly 15
14 Alicia Parks 25 C2 Screws 18
What problems do you see with this approach?
5 Access Accel. Introduction v1.02 Factory
Factory2000 Relational Database Structure
EmpNo fName lName Rate MgrNo Wono Descr Std
12 Bob Smith 15 13 A1 Casting 30
13 Mary Chavez 20 B3 Fitting 50
14 Alicia Parks 25 12 C2 Screws 70
employees Work_orders
EmpNo Wono Start End Hours
12 A1 1/1/01 1/31/01 20
14 C2 2/1/01 2/28/01 42
Labor
14 B3 1/1/01 2/28/01 40
6 Access Accel. Introduction v1.02 Factory
87. Exporting a table
Very simple
Click File|Export (or save as)
Specify type: Access can
export to many types: Excel,
Text, etc.
7 Access Accel. Introduction v1.02 Factory
Exporting tables
Export Work_Orders to CSV
text file.
Export Employees to an
Excel spreadsheet.
Note you can also export to
another Access table. Even
one elsewhere on a LAN!
8 Access Accel. Introduction v1.02 Factory
88. Using External Data
Two methods:
– Import the data into a new (or existing table) in your
database
– Link to the data. A table link appears in your
database but the data stays in the original file.
9 Access Accel. Introduction v1.02 Factory
Importing Files
Another very important feature
Start from new table dialog, pick
Import Table
It will start a wizard
Use advanced to select fields, etc.
Specifications can be saved for later
use
10 Access Accel. Introduction v1.02 Factory
89. Importing a Text File
Importing a table from a Text File
11 Access Accel. Introduction v1.02 Factory
Importing from a text file
Import the instructor-supplied
labor text file into the previously
created labor table
Save the specification
12 Access Accel. Introduction v1.02 Factory
90. Linking a table
Use new table dialog
Select Link Table
This will set up a connection to an
external table. It does not become
part of the Access database
Access can link to many types: Excel,
ODBC connection, etc.
13 Access Accel. Introduction v1.02 Factory
Linking a Table
Linking a table
14 Access Accel. Introduction v1.02 Factory
91. Linking a Table
Linking a table
15 Access Accel. Introduction v1.02 Factory
Linking a Table
Linking a table
16 Access Accel. Introduction v1.02 Factory
92. Link a table
Link the Employees
Excel
Give it a name like
Employees_xls
17 Access Accel. Introduction v1.02 Factory
Introduction to Microsoft Access
Module
Introduction to Access, External
Data
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.d2associates.com [End of Module]
18 Factory Access Accel. Introduction v1.02
94. Microsoft Access
Module - Automating the Application -
Advanced Queries, Macros, Control
Wizards
P.O. Box 6142
Laguna Niguel, CA 92607
949-489-1472
http://www.dhdursoassociates.com
1 Factory Access - Automating Tasks
Module Outline
Three parts:
Part 1: Advanced Queries
Part 2: Macros
Part 3: Control Wizards
2 Access - Automating Tasks Factory
95. Module Hands On
Students “hands-on”:
– Create action queries
Maketable
Append
Delete
– Create macros
Simple
Run from form
Add where criteria
Add a condition
– Use the control wizard to close a form
3 Access - Automating Tasks Factory
MS Access Training
Part 1
Advanced Queries
4 Access - Automating Tasks Factory
96. Advanced Queries
Several types of special-use queries
– Action
Make table*
Append*
Delete*
Update
– Other
Pass-through, crosstab etc.
We will cover those with an *; others as time and
interest permit
Reached through Query menu bar when query
designer is open
5 Access - Automating Tasks Factory
6 Access - Automating Tasks Factory
97. MakeTable Query
Allows you to create a new table based on
a query
Can be output to current database or
another one
Very simple
– Design your query as you normally would
– Pull down the query menu and select make
table. Assign the new table name
7 Access - Automating Tasks Factory
MakeTable Query
Create an extract of the
Employees table
– Save table as Temp_Employees
– Select MgrNo = 13
– Save your query as
qryMake_Temp_Employees
8 Access - Automating Tasks Factory
98. MakeTable Query Results
9 Access - Automating Tasks Factory
Append Query
Appends records to an existing table
Design query then pull down query menu and
select table to append to
Must indicate destination field for each source
field in query. This is done in a new QBE grid
row.
Can have additional “criteria” fields with no
destination
10 Access - Automating Tasks Factory
99. 11 Access - Automating Tasks Factory
Append Query
Create and execute an append query
Select from Employees all records
with MgrNo =12
Append to table Temp_Employees
Save the query as
qryAppend_Temp_Employees
12 Access - Automating Tasks Factory
100. Append Query Results
13 Access - Automating Tasks Factory
Delete Query
Deletes records from an existing table
Go to query design window then pull
down query menu and select table to
delete from
Establish the criteria in the criteria row
14 Access - Automating Tasks Factory
101. Delete Query
Delete from temp_employees
– All records with rate less than 20
15 Access - Automating Tasks Factory
Delete Query Results
16 Access - Automating Tasks Factory
102. Other Advanced Queries
Union – “Adds” results of two queries into one result
Update – Update records in an existing table
SQL Pass-through – Send an SQL statement directly
to “back-end” database (Oracle, DB2, etc.)
Crosstab – Creates a crosstab result (similar to a
spreadsheet)
Etc.
17 Access - Automating Tasks Factory
Microsoft Access
Part 2
Introduction to
Macros
18 Factory Access - Automating Tasks
103. Introduction to Macros
Two ways of “programming” a task
in Access
– Macros
– Visual Basic for Applications (VBA)
We will cover Macros primarily
We will also take a look at control
wizards which do use VBA
19 Access - Automating Tasks Factory
Introduction to Macros
Three types of macros
– Standalone
Appear in the navigation pane
– Embedded
Embedded in forms and reports
– Data macro
Stored with a table
20 Access - Automating Tasks Factory
104. Introduction to Macros
Elements of Macros
– Events – what “fires” the macro
– Actions – what the macro does
– Action arguments – control the specifics of the action
– Conditions – circumstance under which the macro “fires”
Macro designer – Where macro is defined
21 Access - Automating Tasks Factory
22 Access - Automating Tasks Factory
105. Introduction to Macros
Create and run a simple macro, mcrFirst,
to become familiar with the concepts
– Action = msgbox
– Arguments:
“Hello, Macro”
information type
title = “My First Macro”
23 Access - Automating Tasks Factory
Designing the First Macro
24 Access - Automating Tasks Factory
106. My First Macro
25 Access - Automating Tasks Factory
Automating Import/Export with
Macros
Can string together several macros one after
the other
Useful to do an import (or links, even) followed
by data manipulation
As an example we will automate our prior three
action queries
26 Access - Automating Tasks Factory
107. Import Macro
Design a simple macro to
import a table
Action is transfertext
Arguments are labor text
file to be imported
Save as mcrImport
27 Access - Automating Tasks Factory
Designing Import Macro
28 Access - Automating Tasks Factory
108. Macro “Programs”
Create a new macro to run the action
queries created earlier
Use open query action
Use the action query name as the
argument
Add a msgbox
Open the import table when done
Save as mcrActionQueries
29 Access - Automating Tasks Factory
More on Macros
Macros can be invoked depending on
“condition”
Uses a condition column
Macro will run iff condition is true
Macros can be run one after another like a
“program”. Example:
– Do a maketable query , then an append query from
a different file. I.E different downloads from an ERP
system
30 Access - Automating Tasks Factory
109. MS Access Training
Part 3
Control Wizards
31 Access - Automating Tasks Factory
Control Wizards
Will create program code for you to perform a
task
Form operations
Report operations
Etc.
Invoked by making sure the wizard button is
depressed when adding a control
32 Access - Automating Tasks Factory
110. Using the Control Wizard
Reached from more option…
33 Access - Automating Tasks Factory
Using the Control Wizard
34 Access - Automating Tasks Factory
111. Form Events
Forms and controls have “events”
These “fire” on certain actions. Examples:
– Click a button (onclick event)
– Before table is updated (beforeupdate event)
– After table is updated (afterupdate event)
– Etc.
35 Access - Automating Tasks Factory
Form Events (cont’d)
When an event “fires” can execute:
– VBA Code
– Macro
This provides a method for “running” an
application
36 Access - Automating Tasks Factory
112. Control wizards
Create a criteria selection form
Add a button to run the action
queries
Add a button to close the form
Run the form
That’s it!
37 Access - Automating Tasks Factory
Form with Button to Launch Macro
38 Access - Automating Tasks Factory
113. Microsoft Access
End of Module
P.O. Box 6142
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949-489-1472
http://www.d2associates.com
39 Factory Access - Automating Tasks
40 Access - Automating Tasks Factory
114. Microsoft Access
Module – Navigation
P.O. Box 6142
Laguna Niguel, CA 92607
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http://www.d2associates.com
1 Factory Access Navigation
Access navigation
Newer Access 2010 databases use the new
Navigation forms
Older MDB databases still have the
Switchboard Manager tool available
2 Access Navigation Factory
115. Creating a Navigation form
Select the desired style
3 Access Navigation Factory
Navigation Forms
Drag and drop forms and reports one by one
4 Access Navigation Factory
116. Adjust properties
Adjust properties as desired and save as
frmNavigation
5 Access Navigation Factory
Set startup options (File | Options)
Set the Access options to open the navigation
form when it starts up
6 Access Navigation Factory
117. Navigation Form
Create a navigation form for
your application
7 Access Navigation Factory
Switchboards
Create via a switchboard manager tool
Creates a tree of launch forms – main
form is called switchboard and is placed
with your other form objects
8 Access Navigation Factory
118. Launching Switchboard Manager
9 Access Navigation Factory
Switchboard Manager
Yes – we want to create a new switchboard!
10 Access Navigation Factory
119. Switchboard Manager
11 Access Navigation Factory
Switchboards
Create a switchboard for your
application
12 Access Navigation Factory
120. Microsoft Access
End of Module
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Laguna Niguel, CA 92607
Please fill out and turn in your
949-489-1472 end-of-course evaluations.
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13 Factory Access Navigation
14 Access Navigation Factory
122. Orange Coast Database Associates Course (800)355-9855 or http://ocdatabases.itgo.com
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