The Productivity Secret Of The Best Leaders

1. « PRODUCTIVITY Of the Best Leaders SECRETS The

2. Jacob Shriar Director of Content at Oﬀicevibe Kevin Kruse New York Times best selling author Hello

3. - THE SECRET TO TIME MANAGEMENT - EXAMPLES FROM GREAT LEADERS - BONUS CONTENT + Q&A What we’ll cover - 3 BIGGEST PROBLEMS LEADERS FACE  AND WHAT YOU CAN DO TO FIX THEM

4. 15 SECRETS SUCCESSFUL PEOPLE KNOW ABOUT TIME MANAGEMENT Most of this presentation is from this book.   You should definitely get a copy!

5. PROBLEMS  LEADERS FACE Part 1

6. PROBLEMS  LEADERS FACE 1. EMAIL OVERLOAD 2. TOO MANY MEETINGS 3. TIME MANAGEMENT

7. 304 weekly business emails received on average 10 IQ points lost when fielding constant email,  the same as missing an entire night's sleep 16 minutes spent refocusing after handling incoming   email 36 PROBLEMS LEADERS FACE: Email Overload EMAIL OVERLOAD times the average employee checks their email   in an hour

8. PROBLEMS LEADERS FACE: Email Overload When someone emails you, you actually get a small rush of dopamine.

9. (Unfortunately, it’s brief and followed by a sinking   feeling once you realize it’s just another problem   to deal with.) PROBLEMS LEADERS FACE: Email Overload

10. Checking and responding to email so frequently   and habitually, we’re building our agendas around everyone else’s goals, rather than our own. PROBLEMS LEADERS FACE: Email Overload FOCUS ON YOURSELF

11. Inbox Zero is an approach to email   management aimed at keeping the inbox empty - or almost empty - at all times. PROBLEMS LEADERS FACE: Email Overload INBOX ZERO

12. In the US alone, over $37 billion dollars worth of time   are wasted on meetings per year! PROBLEMS LEADERS FACE: Too Many Meetings TOO MANY MEETINGS

13. PROBLEMS LEADERS FACE: Too Many Meetings The average person goes to 62 meetings in a month,   senior leaders likely much more than that. TOO MANY MEETINGS

14. Interesting finding! PROBLEMS LEADERS FACE: Too Many Meetings Half hour or less 50% 60% 70% 80% Meeting Length %ofMeetingsExtremely orVeryProductive Half hour to one hour One hour to five hours Five hours or more 58% 61% 67% 80% Meetings in America Study by Verizon

15. PROBLEMS LEADERS FACE: Too Many Meetings - No clear purpose - No agenda - Attendees come unprepared - Attendees lose focus after a while PROBLEMS WITH MOST MEETINGS

16. PROBLEMS LEADERS FACE: Too Many Meetings SOUNDS FAMILIAR?

17. PROBLEMS LEADERS FACE: Too Many Meetings - Set clear objectives - Make sure all participants have the agenda   and all documents well in-advance - Arrive or call-in a few minutes early so the meeting can begin promptly - Give everyone a chance to talk - Moderate the discussion to make sure it stays focused HOW TO MAKE MEETINGS BETTER

18. 3 biggest mistakes: PROBLEMS LEADERS FACE: Time Management - Working overtime - Multitasking - Not prioritizing TIME MANAGEMENT

19. PROBLEMS LEADERS FACE: Time Management WORKING OVERTIME In some companies, productivity is measured by   how many hours an employee spends at their desk.

20. PROBLEMS LEADERS FACE: Time Management This is the wrong attitude to have. Research clearly shows that it lowers performance and causes mental   and physical health issues.

21. PROBLEMS LEADERS FACE: Time Management - According to research, working longer hours   increases your risk of depression - All that time spent sitting at work is doing   massive damage to your body

22. PROBLEMS LEADERS FACE: Time Management - People who work longer report sleeping less,   which obviously has massive eﬀects on your health - Working 10 or more hours per day leads to a   60% increase in risk of cardiovascular problems

23. PROBLEMS LEADERS FACE: Time Management In another study, people who worked 55 hours per week showed poorer vocabulary and reasoning than those who worked 40 hours.

24. PROBLEMS LEADERS FACE: Time Management Some studies indicate that knowledge workers   are the most productive when they work   35 hours a week.

25. PROBLEMS LEADERS FACE: Time Management start 2 weeks 4 weeks 6 weeks 8 weeks Productivity 40 hours a week (steady) 60 hours a week (declining) Graphing productivity and overtime Eric Dodds on Productivity

26. PROBLEMS LEADERS FACE: Time Management Working more produces more, but with   DIMINISHING RETURNS OVER TIME.

27. Download it now at oﬀicevibe.com/leaderbundle BONUS CONTENT BUNDLE The Ultimate Bundle To Become  A Better Leader

28. PROBLEMS LEADERS FACE: Time Management In a really interesting study, managers couldn’t tell the diﬀerence between employees who actually worked 80 hours a week and those who just pretended to. Boston University’s Questrom School of Business Study

29. PROBLEMS LEADERS FACE: Time Management MULTITASKING What you call multitasking is really task-switching. 

30. PROBLEMS LEADERS FACE: Time Management WHY? Our brains have a finite amount of attention.

31. PROBLEMS LEADERS FACE: Time Management Another issue with multitasking   is you never fully get “IN THE ZONE”

32. PROBLEMS LEADERS FACE: Time Management Pay your bills all at once, then send your emails   all at once. Each task requires a specific mindset, and once you get in a groove you should stay there and finish. DO THINGS IN BATCHES THE SOLUTION?

33. PROBLEMS LEADERS FACE: Time Management Challenge Skills High High Low Low Flow Channel Anxiety Boredom The Flow. After Mihaly Csikszentmihalyi, The Flow (1990), p. 74

34. PROBLEMS LEADERS FACE: Time Management Studies suggest that productivity can be reduced by as much as 40 percent by the mental blocks created when people switch tasks.

35. PROBLEMS LEADERS FACE: Time Management “The diﬀerence between successful people   and very successful people is that very successful   people say “no” to almost everything.” - Warren Buﬀet NOT PRIORITIZING

36. PROBLEMS LEADERS FACE: Time Management to tasks that bring low or almost no result. WE SHOULD STOP SAYING YES

37. PROBLEMS LEADERS FACE: Time Management Pareto Principle - 80/20 Rules 20% 20% 80% 80% Result Eﬀort For many events, roughly 80% of the results   come from 20% of the eﬀort.

38. PROBLEMS LEADERS FACE: Time Management (nicely) LEARN HOW TO SAY NO

39. PROBLEMS LEADERS FACE: Time Management 2 powerful ways to say NO

40. PROBLEMS LEADERS FACE: Time Management 2 powerful ways to say NO 1. Rehearse a specific response 2. Make your excuse more concrete

41. PROBLEMS LEADERS FACE: Time Management The secret to time management? MANAGE YOUR ENERGY NOT YOUR TIME

42. READ IT NOW THE ULTIMATE GUIDE BONUS CONTENT TO BECOME A BETTER LEADER

43. MANAGE YOUR ENERGY Part 2

44. MANAGE YOUR ENERGY “The number of hours in a day is fixed,   but the quantity and quality of energy available   to us is not” - Tony Schwartz

45. 50+ years ago, a sleep researcher named   Nathan Kleitman discovered that when we sleep, we go through a period of light to deep, then back to light. MANAGE YOUR ENERGY THIS PROCESS TAKES 90 MINUTES

46. He later discovered, that our bodies operate by the same 90 minute rhythm during the day.   This is what’s known as our “ULTRADIAN RHYTHM” MANAGE YOUR ENERGY

47. Waveform of Life Ultradian Rhythm Activity Peak Wavelength Rest 90 20 20 20 90 90 90 Trough MANAGE YOUR ENERGY

48. In a famous study of violinists, psychologist   Anders Ericsson found that the top performers   all had the same practice characteristics: MANAGE YOUR ENERGY

49. - They practiced in the morning - They practiced for three sessions - Each session was 90 minutes or less MANAGE YOUR ENERGY - There was a 20 minute break between   each session

50. EXAMPLES   FROM THE BEST LEADERS Part 3

51. EXAMPLES FROM THE BEST LEADERS The best leaders have 2 things in common:   They wake up early and they have a morning routine.

52. EXAMPLES FROM THE BEST LEADERS “Morning is wonderful. Its only drawback is that it comes at such an inconvenient time of day.” Glen Cook Contemporary American science fiction and fantasy writer

53. EXAMPLES FROM THE BEST LEADERS But...research shows that early risers tend to be HAPPIER

54. EXAMPLES FROM THE BEST LEADERS Square CEO Jack Dorsey wakes up at 5:30am to meditate and go for a six-mile jog.

55. EXAMPLES FROM THE BEST LEADERS Anna Wintour wakes up every morning   at 5:45am to play an hour of tennis.

56. EXAMPLES FROM THE BEST LEADERS GE CEO Jeﬀ Immelt gets up at 5:30am   every day for a cardio workout.

57. EXAMPLES FROM THE BEST LEADERS Richard Branson wakes up at 5:45am to exercise before an early breakfast.

58. READ IT NOW THE ULTIMATE GUIDE BONUS CONTENT TO BECOME A BETTER LEADER

59. Taking some time for yourself in the morning allows you consciously FOCUS ON YOURSELF EXAMPLES FROM THE BEST LEADERS

60. You can take time to exercise, meditate, read, write. ALL THINGS TO HELP YOU IMPROVE EXAMPLES FROM THE BEST LEADERS

61. WORK-LIFE BALANCE Too many of us don’t understand the importance of balancing work and our personal lives. WORK-LIFE BALANCE

62. In fact, in a study done by Accenture, they found that having a good work life balance is the key   to a successful career. WORK-LIFE BALANCE

63. The power of downtime for the brain: The “default mode network” is what happens to the brain when it is resting. WORK-LIFE BALANCE

64. It turns out, the brain is doing anything but resting. It’s actively working to process and make sense of anything new that it learned in the last day. WORK-LIFE BALANCE

65. What If you’re not a morning person? WORK-LIFE BALANCE

66. No worries! WORK-LIFE BALANCE

67. YOU CAN BUILD IS AS A HABIT. BUILD YOUR MORNING ROUTINE

68. To wake up earlier, you want to slowly build   this habit over time. BUILD YOUR MORNING ROUTINE

69. As an example, your schedule could look like this: - Week 1 - wake up at 6:45am - Week 2 - wake up at 6:30am - Week 3 - wake up at 6:15am - Week 4 - wake up at 6:00am BUILD YOUR MORNING ROUTINE

70. Most people do one of two things when   they first wake up: - Check their email - Check Facebook/Twitter/Instagram BUILD YOUR MORNING ROUTINE

71. DON’T DO THIS. BUILD YOUR MORNING ROUTINE

72. Take advantage of the fact that this time is just   for you and only do things that will benefit you   like exercise, writing, reading, etc. BUILD YOUR MORNING ROUTINE

73. Becoming a better leader takes time. It’s about BUILDING BETTER HABITS   INTO YOUR LIFE BUILD YOUR MORNING ROUTINE

74. KEY TAKEAWAYS KEY TAKEAWAYS

75. DON’T MULTITASK DON’T WORK OVERTIME LEARN TO SAY NO FIND YOUR MOST IMPORTANT TASK (MIT) KEY TAKEAWAYS

76. CHECK EMAIL ONLY AFTER MIT IS DONE MANAGE YOUR ENERGY NOT YOUR TIME DEVELOP A MORNING ROUTINE USE YOUR MORNINGS TO FOCUS ON YOURSELF KEY TAKEAWAYS

77. Download it now at oﬀicevibe.com/leaderbundle BONUS CONTENT BUNDLE The Ultimate Bundle To Become  A Better Leader

The Productivity Secret Of The Best Leaders

The Productivity Secret Of The Best Leaders

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