This document summarizes Eva Méndez's presentation on open science at her institution. It discusses where the institution currently stands with open science, where it wants to be, and how to get there. Currently, the institution has an open access repository for publications and research data, but no open access mandate. It aims to have 100% of publications open access by 2020 and incentivize sharing of research data and theses. To achieve this, the document proposes creating an Open Science Unit to help with the transition, piloting full open science with volunteer departments, conducting a researcher survey, and participating in open science projects and initiatives. Challenges include cultural change among researchers and aligning internal policies with open science goals.

1.  Photo by
Dave J
Hogan

2. Prof. Dr. Eva Méndez
Open Science
in the Institutional Setting
emendez@bib.uc3m.es @evamen
Lisbon, 10 October 2018

3. Librarian EU-OSPP
RPO-University
Researcher
Open Air
cheer leader
OS advocate Institutional
Open Science with many hats

4. http://www.pasteur4oa.eu/sites/pasteur4oa/files/generic/IMG_4420.JPG
OPEN SCIENCE JOURNEY @my
institution
SCIENCE
YERUN

5. Eva Méndez Open Science Journey @UC3M
 Where we are…
 Context (RRI, HRS4R, H2020/Eu…)
 Open Science WHY?
 Infrastructures and figures
 Where we want to be…
 Open Science= global policy
 Further than OA mandate, ORD, et.
 How to make it possible…
 Motivators of will
 Ideas and strategies
 Challenges
Open Science @UC3M

6. Eva Méndez Open Science in the Institutional Setting
Open Science: Here we are!
 A systemic change in the
modus operandi of science
and research
 Affecting the whole
research cycle and its
stakeholders
Commissioner Carlos Moedas
First meeting of the EU-OSPP. September 2016

7. SCIENCE
RRI
… Where openness and transparency
are an integral component of the
research and innovation process

8. This picture is “in evolution” keep tuned @evamen

9. Open Research Data: PSI (24/04/18)
http://europa.eu/rapid/press-release_MEMO-18-3365_en.htm

10. Eva Méndez Open Science in the Institutional Setting
Plan S (4/09/18)
https://www.scienceeurope.org/coalition-s/
https://www.nature.com/articles/d41586-018-06178-7

11. • How to incentivize the
systemic change in our
university?
• How does it affect our
researchers?  Promotion,
research assessment…
• How does it affect our
research infrastructures?
New ones?
• How does it affect our
T&Learning?  Data
literacies?
• New scientific behavior
(research integrity)
• Public University +
Transparency
Open Science: Why?
Roles and
responsibilities for
my institution

12. WHERE WE ARE…
Infrastructures and figures

13. 1. Information about YERUN
member
2. Policies
3. Infrastructures
4. Citizen Science
5. Research Integrity
6. OS Training / Education
7. Staff for OS
8. Projects
9. Open Science outreach
10.Final review and
additional comments

14. UC3M does not have an OA mandate (:-O)
 Does your university have an Open Access/ Open
Science Policy in place?
76%
24%
Yes No

15. Infrastructures: OA repository (green)
http://e-archivo.uc3m.es

16. Why?
How?
Who?

17. Lead users… Scientific communities …long tail
Scaleofscientificactivity(data-drivenscience)
Humanities Citizen science
European
Open Science Cloud
Lifesciences
Physics
Earthsciences
Economics
Social
sciences
Applied-engineering
……
Scientific Landscape for
Research Data…
One size does not feet all!!!
FAIR data: How in Universities?
Slide based in Burgelman

18. EOSC
Image from the children’s story by Maurice Sendak
https://en.wikipedia.org/wiki/Where_the_Wild_Things_Are

19. Infraestructures: Data repository
https://edatos.consorciomadrono.es

20. Infraestructures: Expert finder (connect!)
https://researchportal.uc3m.es

21. Infrastructures/Spaces: citizen science
Open from: 01/10/18

22. UC3M OA: Gold OA

23. UC3M OA: Green OA (eArchivo)

24. WHERE WE WANT TO BE…

25. OBJECTIVE: Open Science Global policy
Be prepared for a Nationa OS policy + HEurope
 Publications:
 From 26% OA (Repository) to 100% 2020 :-O (94% -- 85% realistic)
 All the thesis and dissertations
 Research Data:
 Incentivate shareData culture (thesis)
 Proactive management of research Data: FAIR Data
 Citizen science  maker space / Innovation
 Training in Open Science (ECR but also PIs)
 New incentives
 Openness and transparency part of Research Integrity

26. HOW TO MAKE IT HAPPEN…

28. Eva Méndez Open Science Journey @UC3M
Motivators of will… (for academics)
SEDUCTION

29. Eva Méndez Open Science Journey @UC3M
UniOS by SEDUCTION
 UniOS: Open Science Unit
 Library + Research Service
 + Researchers (including ECR)
 An operational unit to support and help OS
@UC3M
Join us! Let’s make it happen

30. Department / Team
FOS (Full Open Science)
 Pilot with voluntary departments or research
teams
 Supported by UniOS
 The experience will lead the OS policy
 Analysis of results and experiences after 1 year

31. Analysis and strategies
 ++ Institutional (auto)analysis
 Researchers’ survey (Nov-Dic 2018). (OS & Career
development)
 Participation in projects and inititatives:
 Excellent Open Scientist Award (YERUN) (pilot to
test new indicators OS)
 Open Science Event – YERUN GA Antwerp (March
2019)
 University Journals (LERU/U. Amsterdam)  new
platform for OA publication from repositories

32. Alliances
 International: YERUN (LERU, EUA, etc.)
 National: CRUE / FECYT
 Regional: Madroño
 Other: Local, institutional…

33.  Cultural change (researchers mindset)
[Darling, we need to talk!!]
 Education (Skills)  training ECR but
also senior researchers
 Strategic alignment internal policies
(GLOBAL, OPEN, DIGITAL)
 Attitude CC: Conviction & Confidence 
Demonstrate the impact of Open
Knowledge
 Then… the easy will be to create the
Open Science policy @UC3M.
Challenges

34. http://databib.org
Thank you!!
Prof. Dr. Eva Méndez emendez@bib.uc3m.es
@evamen