Dynamics AX 2009 training - Finance

1. Dynamics AX 2009 Financial Management Training

2. Agenda

3. System navigation

4. System Navigation – Main Interface

5. System Navigation Address bar Module bar (change the sequence) Function list Status bar (currency, company) Sorting Filter (Ctrl G) Filter by selection Tab pages

6. System Navigation Save filter Favorite and favorite query(Drag and Drop) Close all Go to main table form function

7. General Ledger

8. Chart of Accounts Chart of Accounts Detail (GL > Common Forms)

9. Chart of Accounts Parameters: Account type DR/CR Requirement Balance Control Closed Exchange adjustment Enquires Transaction Balance Period Balance

10. Practice Create an Account Code: 6068xx Name: Your Name + “Expenses” i.e. Alex Expenses Account Type = Profit and Loss

11. Dimension Dimensions (Common forms) For Analysis Department, Cost Center, Purpose E.g. Department Travel Expense Salary Expense Insurance Expense Transactions

12. Practice Create A New Department Name: Your name + “Department”

13. Exchange Rates Exchange Rates (Setup) Create new currency Currency Converter Posting Accounts Create new exchange rate lines Exchange Rates Date Backward Searching

14. Daily Operations Overview Create Journal Post Print Journal Inquire Voucher

15. Create Journal 2 Methods Traditional Debit Credit Offset Accounts For Single line entry only Equal to 1 line of debit and 1 line of credit Offset Account type Ledger (Accounts) Customer (Sub-ledger) Vendor(Sub-ledger) Bank(Sub-ledger)

16. Sub-Ledger Customer Summary Account(Locked in Journal) Customer accounts

17. Create Journal Currency Dimension Validate Post Print Journal

18. Practice Create a new journal Journal Name: General Journal Debit Your Expense Credit Petty Cash Transaction text: Your name + Expenses Validate and Post

19. Balance Control Account Balance Control Account (Inquiry -> Balance Control Forecast the impact to the pre-defined accounts before the posting of the journals

20. Save Voucher Template Save Voucher Template (Function -> Save voucher template) Frequently used Voucher Amount template Percent template Load the template (Function -> Select voucher template)

21. Practice Create a voucher Debit: 606500, 606600, 606700 Amount: $200, $300, $500 respectively Credit: 110180 Petty Cash, $1000 Transaction Text: Your name + Journal Template Save as percent template Create a new journal with the template with amount 100000 Check the result

22. Reverse Transaction Reverse Transaction (Chart of Accounts detail -> Transactions) Highlight the entryand Press reverse transactions Enter Posting Date Check the voucher Print

23. Practice Reverse the journal that you created previously

24. Reversing Entry Auto-gen an opposite sided voucher on the reversing date For accrual, reporting requirement etc. Create a New Journal Go to General Tab Tick Reversing Entry Checkbox Enter Reversing Date Post Inquire Voucher Transactions, look for entry generated

25. Practice Create an reversing entry with your expense account

26. Periodic Journal Periodic Journal (Periodic -> Periodic Journals) Recurring expenses, income, subscription etc. Create a new entry in periodic journals Date and Transaction Date Periodic Tab Unit Number of Units Last Date

27. Periodic Journal Retrieve Period Journal Create a new general journal Period Journal -> Retrieve Journal Enter “To Date” and Select the period Journal Press “OK” Check the generated journal Validate and Post Check the periodic journal

28. Practice Create your own periodic journal Retrieve it Check the periodic journal

29. Exchange Adjustment Case 16 May Euro: US = 135 At 16 May I entered a voucher which Dr Petty Cash 1000 Euro Cr Sales 1000 Euro The Euro worth 1350 US at 16 May 1 June Euro: US = 120 The Euro worth 1200 US now You earn a unrealized loss of USD$150

30. Exchange Adjustment Select Accounts to be adjusted Select from date and to date Select Currency Code: EUR Tick Adjust Balance Sheet Accounts

31. Exchange Adjustment Check the result Chart of Accounts detail Select the petty cash account and press transactions Browse the voucher

32. Reports and enquires Non posted journal lines (Reports > Journal) Account statement (Chart of Account details) Balance list (Reports > Periodic) Trial Balance (Reports > Periodic) Financial Statement (Reports > Periodic) Audit Trail Voucher transactions

33. More function and Features Approval Account Allocation Accrual Scheme

34. Accounts Payable

35. Vendors Vendor Details (Common Forms) Vendor Group Administration -> Stopped Default Terms of Payment Default Method of Payment Cash Discount Transactions Balance

36. Practice Create your own vendor Name: Your name + Vendor Group: 80

37. Terms of Payment Terms of Payment (Setup > Payment) Setup > Payment Method Months, Days Payment Schedule Payment day

38. Practice Create your own terms of payment

39. Method of Payment Posting Account type Payment Account Payment Control

40. Daily Operation With Approval Invoice Register Approval Journal Without Approval Invoice Journal

41. Invoice Register Create Invoice Register Create Invoice App. Jrn. Post Invoice App. Jrn.

42. Invoice Register Invoice Register (Journal > Invoice) Create a new line Select Vendor Invoice register -> single sided The offset account will be entered in Invoice App. Jrn Enquire the voucher generated

43. Practice Create your own invoice register Crediting your vendor

44. Invoice Pool Invoice Pool(Enquiry > Invoice Pool) Shows the un-approved invoice register

45. Invoice Approval Journal Create a new invoice approval journal Fetch vouchers Highlight and Select Fill in Debit Account Post Enquire the Voucher Generated

46. Practice Approve your invoice register

47. Invoice Journal Invoice Journal (Journal -> Invoice) Create a new line in journal Select Vendor Account Key in Invoice# Key in transaction text Amount Ledger account Terms Cash discount Post Inquiry voucher

48. Practice Create a invoice Credit your Vendor Post

49. Settlement Payment Journal (Journals -> Payments) Create a new payment journal Select Vendor Account Function -> Settlement Mark the invoice One Fully Settle One Partial Settle Amend the Amount to settle if needed Cash Discount Close the window Generate Payment Post Inquire voucher

50. Practice Settle the invoice you created previously

51. Reverse transaction What can I do if I settled the wrong invoice? 2 Steps Remove the relationship between the wrong invoice and payment Vendor Detail -> Closed transaction editing Locate the invoice/ payment Mark them Press Reverse

52. Reverse transaction Build a new relationship between the payment and the right invoice Vendor Detail -> Open Transaction Editing Locate both invoice and payment Mark them Press “Update” Check the result in vendor closed transaction

53. Practice Reverse your settlement you created previously and mark it with a new invoice

54. Realized Exchange Gain and Loss Create Invoice of EUR$10000 Rate @ 128 Settle it with EUR$10000 @ 138 Inquire the voucher generated

55. Practice Create your own set of invoice and settlement illustrating realized exchange gain and loss

56. Exchange Adjustment Case 16 May Invoice $1000 Euro with Vendor A 16 May Euro: US = 135 At 16 May you owe Vendor A USD$1350 1 June Euro: US = 120 At 1 June you owe Vendor A USD$1200 You earn a unrealized gain of USD$150

57. Exchange Adjustment Preparation Create an invoice of your vendor dated 16 May Credit Euro $1000, Amend the exchange rate to 135 Post Update the exchange rate of EURO as at 1 June to 120

58. Exchange Adjustment Simulation Illustration Exchange adjustment simulation (Periodic > Exchange adjustment Simulation Method Considered Date Date of rate Vendor (Select your vendor) Check the result

59. Exchange Adjustment Exchange adjustment Consideration date (Outstanding as at) Enter Transaction Text OK Locate the entry and press voucher Vendor Transactions Voucher History

60. Reports and Enquiries Vendor Transactions (Vendor Details) Vendor Balance (Vendor Details) Open Invoice Transactions (Reports > Trans. > Invoice) Account Statement (Reports > Trans > Vendor) History by Transaction (Reports > Trans > Vendor) Vendor Aging Report (Reports > Status) Vendor Balance List (Reports > Status) Vendor Invoice Journal (Reports > Statistics > Invoice)

61. More Functions and Features Prepayment/ Deposit

62. Accounts Receivable

63. Customer Create your own customer Name: Your name + Customer Customer Group: 80

64. Daily Operation Free Text Invoice Payment Journal

65. Free Text Invoice Free Text Invoice (Common forms) Create a new line Select customer Add new Invoice line Enter description Select ledger account Enter Amount Post Enquire the voucher

66. Practice Create your own Free Text Invoice

67. Payment Journal The procedures are the same as in AP module Refer to the steps in AP and try it!

68. Reports and Enquiries Customer Transactions (Customer Details) Customer Balance (Customer Details) Invoice Journal (Reports > Trans > Invoice) Customer Transactions (Report > Trans > Customer) Customer Aging (Report > Status) Detail Due Day List (Reports > Status) Customer Balance List (Reports > Status)

69. More functions and Features Prepayment Reimbursement

70. Year End Procedures

71. Year End Procedures Create New Fiscal Year Closing Entries Opening Entries (Opening Transfer)

72. General Ledger Fiscal Period (GL > Setup > Periods) Fiscal Period is independent from transaction date Reporting Purpose Fiscal Period Status Stopped vs Closed Module Status

73. General Ledger Fiscal Period (GL > Setup > Periods) Create New Year Start and End Length of Period Divide Period (For irregular fiscal Period) Delete Period Recal.- Period Balance

74. Closing Sheet Closing Sheet (GL -> Periodic -> Fiscal Year Close) Create New Closing Sheet Enter From, To Date Voucher# and Date Load Accounts Enter Transfer Value Post

75. Opening Transactions Enter Fiscal Year End Date Confirm Retain Earning Account Enter Opening Voucher # Check Print Box

76. Bank Management

77. Bank Management Deposit Slip Check Bank Reconciliation

78. Thank You