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Infographic: How Technology Empowers Productivity in the Daily Grind

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Modern knowledge workers are operating under increasingly demanding deadlines and tighter budgets to drive business results, but productivity killers keep us from reaching our goals. Our pro tips and tech hacks will help you collaborate more effectively across the organization to achieve better results and accelerate business growth.

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Infographic: How Technology Empowers Productivity in the Daily Grind

  1. 1. According to the IBM Global CEO Study, 63% of CEOs cite “creating a collaborative environment: as a top factor in drawing the most out of their employees. THE DAILY GRIND HOW TECHNOLOGY EMPOWERS PRODUCTIVITY Modern knowledge workers are operating under increasingly demanding deadlines and tighter budgets to drive business results, but productivity killers keep us from reaching our goals. Our pro tips and tech hacks will help you collaborate more effectively across the organization to achieve better results and accelerate business growth. Arrive at the office, check your inbox and mentally prepare for your day – meeting agendas, to-do lists and other priorities. 8:00am to 8:30am Office workforce productivity has increased by 84% over the last four decades thanks to advancements in digital technology. Source: IBM Source: Engineering and Technology Magazine 63% 84% % Trying to focus on more than one thing causes a 40% drop in productivity. Source: HBR.com Dedicate a specific window of time to answering emails to reduce email-related distractions during other parts of the day. Voxa helps prioritize which emails you should answer first, empowering you to work faster and smarter. Voxa also synchs seamlessly with Salesforce.com to automatically create tasks and contacts. (Voxa.com) PRO TIP: RECOMMENDED TECH: Give your employees and outside vendors a place to work together and collaborate more efficiently on projects. Adopt collaboration tools to shorten time to decision Provide multiple options (e.g. technology tools and processes) for team member collaboration Provide opportunities for geographically dispersed employees to collaborate Identify communication bottlenecks to improve communication and workflow processes PRO TIP: RECOMMENDED TECH: Manage your inbox. 8:30am to 9:30am Collaborate with team members and stakeholders on key projects and initiatives. The following chart lists respondents who agree with each statement regarding collaboration. Source: Aberdeen Group Lunch break with colleagues. 9:30am to 12pm Take a break and recharge. Walk away…. The off button. Disconnect to let your mind (and eyes) take a much-needed break. PRO TIP: RECOMMENDED TECH: 12pm to 1pm Focus on one of your major projects and get quality work done. Wear headphones or your headset (even if you’re not listening to anything or on a call). It detracts colleagues from interrupting, so you can focus on your work. Use White Noise Apps to eliminate disturbing background noise and stay focused. PRO TIP: RECOMMENDED TECH: 1pm to 2pm Review analytics from key programs and campaigns, and communicate the results to key stakeholders. 2pm to 3pm Afternoon team status and collaboration meeting. Enable your employees with virtual meeting technology to drive business decisions. by PGi gives you the tools to communicate and collaborate more effectively, utilizing video to provide a more personal connection. You can host meetings, take notes, record sessions, chat and share documents with your team. PRO TIP: RECOMMENDED TECH: 3pm to 4pm Try to completely finish at least one task from your morning checklist. Tackle items that you can finish quickly first and then focus on advancing more complicated projects. Check out the Wunderlist app. Its collaborative to-do lists and reminders help you boost efficiency in both your work and personal life. (Wunderlist.com) PRO TIP: RECOMMENDED TECH: 4pm to 5pm Technology has grown leaps and bounds over the last 10 years. Use these pro tips and tech tools to banish time-sucking distractions, boost your productivity and focus on the activities that help drive your business forward. Sources IBM | Engineering and Technology Magazine | Voxa.com | News.com.au | CentralDesktop.com | Health Decide Atlassian | bit.ly/FutureofBiz2014 | tableausoftware.com | Forbes | PGi.com/iMeet | Wunderlist.com | iDoneThis Biggest Benefits of Big Data: 20%–25% of meeting time is considered “wasted,” and executives spend 1/3 of their work week in meetings. BUT more than 90% of projects fail because of poor planning. Source: Forbes “Leveraging data-driven insights enables teams to think and act more strategically and, when executed and communicated properly, allows for better understanding of business performance.” ~ Craig Kronenberger, Global Managing Director, Edelman Source: bit.ly/FutureofBiz2014 40% Don’t get interrupted: 80% of workplace interruptions are trivial. Source: Atlassian One “micro-break” (between 30 seconds and 5 minutes) improves mental acuity by 13%. Source: Health Decide 41% of to-do items are never completed. Source: iDoneThis 20%–25% Drive Operational Efficiency Maintain a Competitive Edge Boost Productivity Drive Innovation Reaping the Rewards of Big Data, Wipro 50% 73% 46% 41% Tableau Software is a great tool to quickly and easily dive into analytics. The visual dashboard helps you make sense of all the numbers, and also integrates with Salesforce. (tableausoftware.com) PRO TIP: RECOMMENDED TECH: Set aside time every week to really focus on data and analytics. Come up with 1-3 quick insights to improve your programs. 80% 13% 97 12 PER HOUR By 2018, individual inboxes will get about 97 emails a day—roughly 12 emails every working hour. Source: News.com.au Take the time to mentally prepare yourself for your day. Carve out specific chunks of time to: Work on high-priority tasks Attend meetings Be creative Respond to email smart calendar gives you a smarter way to manage all your calendars, see your entire day’s agenda and join meetings with one-click easy access while on the road or working remotely. PRO TIP: RECOMMENDED TECH: company co. SECRET SAUCE 56% 52% 44% 36% (Agenday.com) Agenday www.PGi.com CentralDesktop enables project managers to create, assign and monitor projects and tasks. The cloud-based app can be used on-the-go or at the office, so you and your team are always collaborating and driving toward your goals. (CentralDesktop.com) (PGi.com/iMeet) iMeet Watch the PGi Productivity Tools Webinar »

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