microsoft and its components

1. MS Office
And its tools
Prakhar Singh
IX A
Roll no, 17
2209

2. INTRODUCTION TO MS OFFICE
 Microsoft office is an office suite of applications, servers, and
services developed by Microsoft.
It was first announced by bill gates on 1 august 1988,
in LasVegas
 The first version of office contained
Microsoft word, Microsoft excel, and
Microsoft PowerPoint.
 Several versions of MS office have been
released over the years with emphasis on user
friendliness and better display.
The latest version of MS Office
is Office 2019.

3.  Microsoft Office is a suite of desktop productivity applications
that is designed
specifically to be used for office or business use
 Microsoft Office was primarily created to automate the manual
office work with a
collection of purpose-built applications.

5. APPLICATIONS OF MS OFFICE
• Microsoft Word: Helps users in creating text documents.
• Microsoft Excel: Creates simple to complex data/numerical spreadsheets.
• Microsoft PowerPoint: Stand-alone application for creating professional
multimedia presentations.
• Microsoft Access: Database management application.
• Microsoft Publisher: Introductory application for creating and publishing
marketing materials
• Microsoft OneNote: Alternate to a paper notebook, it enables an user to
neatly organize their notes.

6. FEATURES OF MS WORD
• Can create the document, edit them later when required by adding more text,
modifying the existing text, deleting/moving some part of it.
• Changing the size of the margins can reformat complete document or part of
text.
• Font size and type of fonts can also be changed. Page numbers and Header
and Footer can be included.
• Spelling can be checked and correction can be made automatically in the
entire document. Word count and other statistics can be generated.
• Text can be formatted in columnar style as we see in the newspaper. Text
boxes can be made.

7. Home page of MS Word

8. FEATURES OF MS POWER POINT
• PowerPoint presentations are commonly used in business meetings and for
training and educational purposes
• Various circumstances in which a presentation is made: teaching a class,
introducing a product to sell, explaining an organizational structure, etc.
• PowerPoint software features and formatting options include a wizard that
walks you through the presentation creation process.
• Design templates--prepackaged background designs and font styles that
will be applied to all slides in a presentation.

10. FEATURES OF MS EXCEL
Microsoft Excel is a general-purpose electronic spreadsheet used to organize, calculate,
and analyze data.
There are a number of features that are available in Excel to make your task easier. Some of the main features
are:
• AutoFormat - to choose many preset table formatting options.
• AutoSum - helps you to add the contents of a cluster of adjacent cells.
• List AutoFill - automatically extends cell formatting when a new item is added to the end of a list.
• AutoShapes toolbar- will allow you to draw a number of geometrical shapes, arrows, flowchart elements, stars
and more. With these shapes you can draw your own graphs.
• Drag and Drop - feature will help you to reposition the data and text by simply dragging the data with the help of
mouse.
• Charts - features will help you in presenting a graphical representation of your data in the form of Pie, Bar, Line
charts and more.
• Shortcut Menus - commands that are appropriate to the task that you are doing appear by clicking the right
mouse button

13. FEATURES OF MS ACCESS
• Microsoft Access offers the functionality of a database and the programming capabilities to create easy to
navigate screens (forms). It helps you analyze large amounts of information, and manage data efficiently.
•Big databases are hard to wade through when you want to find something. Access provides several
tools for sorting, searching, and creating your own specialized tools (known as queries) for finding the elusive
single record or group of records you need.
•Typically, a big database has big data-entry needs. Access offers not only forms but also features that can
create a quick form through which someone can enter all those records. This can make data entry easier and
faster and can reduce the margin of error significantly.
Access saves time by making it easy to import and recycle data. You may have used certain tools to
import data from other sources — such as Excel worksheets (if you started in Excel and maxed out its
usefulness as a data-storage device) and Word tables. Access saves you from reentering all your data and
allows you to keep multiple data sources consistent.