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The first presentation you will make is about a subject that you know very
well… you!! In the real world, people have to introduce themselves many
times. You will be practicing telling people about your jobs in words that
everyone can understand.
Keep your presentation short (about two minutes)
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!Agenda: There is no
agenda stated or shown
to the group, so no one
knows exactly what is to
be covered.
!Key Points: Under
each of the major
agenda items, the key
points to be discussed
are not stated. No one
has a real sense of the
important items as the
presenter moves from
one agenda item to
another.
!Flow Charts and Fancy Diagrams: The presenter uses a flow chart that is very
complicated and expects the audience to understand it instantly and to follow along
as he or she talks – even though the presenter does not even show the audience
where he or she is on the flow chart.
!Sentences: The presenter writes a whole sentence on the overhead and then does
not read it aloud nor give the audience time to read it. Use short phrases instead of
sentences. If you have to give a sentence, read it aloud or at least give participants
time to read it.
!Heading: Overhead transparences do not have headings and it is hard to follow
and understand what it is about.
!Words Versus Pictures: Most presenters are not creative. They simply bullet
phrases on the transparencies and assume that the talk will be effective. A
transparency may cover all the information but still be boring. They must think about
how they could use a picture instead. (Let’s do an exercise)
!Next Steps: Presenters leave the visual that tells their audience what they would
like the audience to do next.
!Color: Presenters use too many colors that do not fit together.
!Bulleted Phrases Versus Numbered Phrases: If you bullet all your items, you
can never refer to your visual by saying, “Now as you see in number three…” If you
wish to refer to items in your presentation…
Note:
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!Where to Stand: Decide where you will
stand: by the projector or by the screen. If
standing by the projector will block anyone’s
view of the screen, you must stand by the
screen. If the screen is closer to your projector,
stand by the screen so that you can point to it.
If it is far away from your projector, then stand
by the projector.
!Three Overhead Strategies: For each overhead decide which of the following will be your
strategy: to read it word by word, to let people red it and then comment only on certain
points, or to use progressive disclosure.
!Eye Contact. Be sure to look at people and not at the screen or the overhead on the
projector. You may need to write on your frames a comment like “Look around the room.”
!Ask Questions: As you talk, ask questions of your listeners to keep them involved. This
changes the pace of your talk and keeps people involved. The questions can be a simple as
“How many of you..?” Raise your hand as you ask so your listeners will raise their hands.
You can also have people turn to a person next to them and share something about what you
just said. When you get to the questions part of your talk, you can ask people to get in pairs
and discuss any questions they want to ask.
!To Speak or not to Speak: Decide whether you will speak or not speak while putting on
and taking off your overheads. You may want a lead-in sentence before you show the
overhead, so you will talk as you put the visual up. You may want a moment of quiet as you
put the overhead up.
!Refer to the Visual: If you just put up some words on an overhead and never take your
audience through those words, it is almost useless. It certainly is not helpful to your
audience if you do not talk so they can follow along with the overhead.
!Mounted Overheads: Overheads not in frames can look as though they were put together
without much thought or concern. Frames give a professional look when the overhead is
displayed on the screen, and the frames provide a place for you to write notes to yourself.
!Turn off the Projector. Look for the places at which you can turn off the overhead
projector for a moment. If you are doing a short presentation, you may not want to turn it
off, but it should be turned off when you tell a lengthy anecdote.
!Visual, Auditory, and Kinesthetic. Try to have all of the following: (1) visuals for the
visual people; (2) clear organization for the auditory people; and (3) something to do for the
kinesthetic people. This something can be as simple as a piece of paper with an agenda on it
with space for those who wish to make notes.
!Tie Presentation Together: Is there someway to open and close with the same image?
For example, when showing the difference in an old model and a new model, you may start
with the old model on a funnel or triangle and conclude with the new model on the same
funnel or triangle.
