April 28th webinar presentation - Six Ways to Avoid Month End Panic.

1. Six Ways to Avoid Month End Panic
Presenters: Graham Finney, VP Services
Eric Normand, Director of Services
Justin McNeely, Account Executive

2. Webinar Logistics
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3. Canadian consulting firm focused exclusively on SAP Enterprise Performance
Management solutions
Implementing SAP BusinessObjects Planning and Consolidation (BPC) since
2003
Currently support the majority of Canadian customers using BPC
Consultants located across Canada
Consultants have Finance background, CA, CGA, CMA, CPA
Services include: Evaluation, Design, Implementation, Project Management,
Training, and Support

4. Sample of Canadian SAP BPC
Customers

5. Introducing SAP BusinessObjects
Planning & Consolidation (BPC)
MS SQL SAP
Server NetWeaver

6. Month End Panic – Root Causes and
Issues
Inadequate tools – Excel
Information Silos
Non-standardized presentation
Non-standardized models (calculations, currency translations)
Difficulty to perform variance analysis
Lack of audit trails
Lack of process support
Lack of confidence in the data, which can potentially result in poor
decision making

7. SAP BPC Approach to Avoiding
Month End Panic
Centralized database
Data is assembled in cubes for multidimensional capabilities
Facilitates a collaborative approach
Utilizes Excel while removing limitations of an “Excel only”
approach
User focused and process oriented

8. PAC Can Help You Gain Efficiency
and Transparency Now
SAP BusinessObjects Planning and Consolidation
Business planning Forecasting and modeling
Budgeting Demand forecasts
Sales/revenue planning Capacity/constraint models
Capital expenditure planning Cash flow models
Headcount/staffing Rolling forecasts
Expense planning Profitability models
Consolidation Financial reporting and analysis
Inter-company matching/reconciliation Ad hoc query and reporting
Inter-company eliminations Automated variance analysis
Currency conversion Driver analysis (industry, growth, capacity,
Management roll-ups etc.)
Legal consolidation Operations Analysis

9. What the Industry Analysts are
saying…
Gartner SAP is a Market Leader and has the strongest vision
IDC SAP #1 in Performance Management Tools
Forrester SAP has the strongest offering in the Business
Performance Solutions market
Microsoft – SAP press release November 2009
Microsoft Corporation supports the SAP® BusinessObjects™ Planning and
Consolidation application, version for the Microsoft platform, as a preferred
solution for customers running their business applications on the Microsoft
platform.

10. #1 Lack of a Systematic Approach
Typical Approach SAP BPC Approach
eMail based process: Loose and Business Process Flows to guide users
unstructured requiring time to monitor step by step
Unstructured data Real time progress monitoring and
Lacks multi-dimensional view approvals
Reports with different formats and layout Corporate reports are locked down while
floating around ad hoc reports are flexible
Data aggregation is performed
consistently and across multiple
dimensions for better insight
Consistent look and feel can be applied
easily to all reports

11. #2 No Integrated Data Sources
Typical Approach SAP BPC Approach
Static version of the data Single version of the truth: All data is
Understanding what numbers are correct stored centrally
Accumulation and consolidation of data is Data accumulation in real time and
manual and difficult automatic aggregation
Lack of audit trails Audit of data and application changes

12. #3 Management and Statutory
Reporting Data Not Synchronized
Typical Approach SAP BPC Approach
Separate data sets and reports Single source of data for ALL reporting
Lack of clear responsibility on statutory views
results Unified and centralized platform for
Efforts to report on and analyze between financial consolidations
both views

13. #4 Intercompany Consolidations are
Difficult
Typical Approach SAP BPC Approach
Performed late in the process Early in the consolidation process
Requires consolidation adjustments Adjustment at the source or in BPC
Manual Real-time validation rules for speed and
accuracy

14. #5 Challenges with IFRS vs GAAP
Reporting
Typical Approach SAP BPC Approach
Separate sets of books Single source of data for ALL reporting
Overlay of excel adjustments views
Different reports per books of record Adjustment automation capability
Variance analysis requires time and effort Audit trail: IFRS & GAAP adjustments are
isolated
One set of dynamic reports

15. #6 Currency Translation Complexity
Typical Approach SAP BPC Approach
Spreadsheet based – Inconsistent and Centralized rate tables
error prone Standardized translation rules
Inconsistent even between source CTA calculation automation
systems
Real-time capability

16. Action Plan
Stage 1 Stage 2 Stage 3
Vision, benchmark, Implement quick wins Post implementation
and review review Outcome
Prepare a detailed
Perform an “as is” design
Establish framework
• Process
review
for continuous Improvement
improvements
Establish timelines
and milestone
• Efficient
Define vision and
benefits
Extend financial
Develop and Test
solution
reporting excellence • Data Integrity
to budgeting,
planning, operations,
etc.
Obtain executive
sponsorship • Better
Train staff and
deploy solution Decisions

17. PAC can help with your action plan
Situational Review
1 hour call to investigate the end-to-end process
Perform an “as is” Perform 2 day diagnostic that clarifies areas of strength
review and weakness
Key Deliverables
Define vision and
benefits Benefits Report highlighting key areas for process
improvement
Recognizable goals and benefits from process/solution
enhancements
Obtain executive
sponsorship
Foundation for a Business Case
Determine fit to PAC Consolidation Starter Kit

18. Thank you!
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Justin McNeely
Account Executive
Performance Analytics Corporation
T (905) 599-7001
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E justin.mcneely@performanceanalytics.ca gid=128665063821954&ref=ts
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