Brisbane PUXX Slides - June 2017

Prescience User Experience Exchange
Brisbane, June 2017

The Prescience User Experience Exchange 2017 | Copyright © 2017 Prescience Technology
Welcome
UPCOMING EVENTS
Perth
15 Jun 2017
Sydney
20 Jun 2017
Brisbane
22 Jun 2017
BUSINESS PEOPLE TECHNOLOGY

Agenda
6:00pm 6:15pm 6:30pm 6:45pm 7:00pm 7:15pm 7:30pm 7:45pm 8:00pm 8:15pm
Welcome &
Introductions
Project Snapshot
Presentation
Demo Stations,
Food & Drinks
Surprise Software
Reveal
Collaborate17
Presentation
Summary & Close

Meet our speakers
Digital Transformation in a Project Driven World
WAYNE THURGATE
PROJECT CONTROLS
DIRECTOR – HATCH
PROJECT SNAPSHOT
PRESENTATION
WAYNE WILSON
COO – PRESCIENCE
TECHNOLOGY
COLLABORATE17
PRESENTATION
DAN PATTERSON
CEO & FOUNDER –
BASIS
SURPRISE REVEAL

About Prescience Technology

What do we do?
Project controls and beyond!
FINANCE & ERP
SOLUTIONS
PROJECT
SOLUTIONS
CLOUD
SOLUTIONS

What do we do?

Our Clients

An Update
What have we been up to since the last PUXX?
Attended Oracle Construction
& Engineering Global Advisory
board in Las Vegas.
Loretta raised almost $7,000
for Act for Kids trekking the
Alps of New Zealand!
Signed a unique agreement
with Oracle University to
deliver training nationally.
Delivered our first solution into
South East Asia, setting the
stage for further growth.
Teamed up with project
controls extraordinaire, Dr
Dan Patterson.
Further expanded our cloud
capability with Unifer, P6 and
Prime Cloud solutions.

Prepared by:
DIGITAL TRANSFORMATION IN A
PROJECT DRIVEN WORLD
Wayne Thurgate – Hatch Associates
tbc – “to be converted”
linkedin.com/in/wayne-thurgate-317bb347

Context
“War is ninety percent information”
Napoleon Bonaparte, French military and political leader

Response to Digital Challenge
Defined
• 8,000 staff
• 65 offices (on all continents excl. Antarctica)
• Projects valued at $50 Bill. currently under management
• 5 business sectors
• Metals
• Infrastructure
• Energy
• Digital
• Investments

Hatch Digital’s Value Proposition
Utilizing knowledge of
clients’ technologies &
operations to develop
digital solutions to
support design & build
Transferring design &
build information
(“Digital Asset”) into
clients’ operations

Context – Magnitude of the Issue
An outdated but relevant video . . .
There are more recent versions of
this video, but this one still delivers
the message . . .
and in any case, has the coolest
music . . .
‘Did you know?’ presentation –
(Presented to Sony Board 2010 –
updated 2016)

Business Imperative
• Pace of change - data volume is increasing exponentially – x2 every two years.
• “Change is the new Status Quo”.
• We need to be increasingly
adaptable or be left behind.
• Time taken to reach market
audience of 50 million
• Telephone - 75 yrs
• Radio - 38 yrs
• TV - 13 yrs
• Internet - 4 yrs
• iPod - 3 yrs
• Facebook - 2 yrs
• Pokemon GO 19 DAYS
Courtesy of VisualCapitalist.com
Zettabyte – 10 21

What is Digital Transformation?
“Digital Transformation is the change associated with the application of digital technology in
all aspects of human society”
. . . Wikipedia
• Digital Transformation commenced with introduction of computers mid 20th century.
• Recent “explosion” in volume of data is driven by the Internet & lower cost of
technology.
• Internet and other “disrupting technologies” have brought a new meaning to ‘Digital
Transformation’.
“Information is the oil of the 21st century,
and data analytics is the combustion engine . . .”
(Peter Sondergaard, Gartner Research)

4th Industrial (Technical) Revolution

Digital Technologies
Some of the newer technologies that enable digital transformation include:

WHAT DOES IT MEAN IN A
“PROJECT DRIVEN WORLD”

Level of (Construction) Project Digitization
• Extremely poor level of digitization in
(Construction) Project industry –
• Construction efficiency
• Construction handover to operations
• Missed opportunities -
• Safer construction & operation
• More predictable project outcomes
• Integrated & streamlined design, supply &
construction
• More efficient resource usage
• More complete & useful asset definition
• Real-time operations support

Need for Improved Project Efficiency
• Construction project performance
• Aver. Schedule overrun - 20mths
• Aver. Budget overrun - 80%
• Improvement suggestions
(McKinsey) –
1. Higher definition surveying & geo-
location.
2. Next generation 5-D BIM.
3. Digital collaboration & mobility.
4. Internet-of-Things & advanced
analytics.
5. Future-proof design & construction.

1 - High Definition Surveying & Geolocation
• New technologies –
• 3-D scanning
• Sonic Detection & Ranging (SODAR)
• Light Detection & Ranging (LiDAR)
• Cloud Point imaging
• Thermal imaging
• Geospacial Information System (GIS)
• RFID
• UAV (Drones)
• etc.
• Benefits –
• Safety
• As-building
• Estimating

2 – Next Generation BIM 5-D
• Linking project information to 3-D
design (BIM 3).
• BIM 4-D – Schedule
• BIM 5-D – Quantities & Cost
• BIM 6-D – Geo-spacial & Sustainability
• BIM 7-D – Asset Management
• Supporting technologies –
• Virtual Reality
• Augmented Reality
• Benefits –
• Design & execution visualisation
• Integrated data across all phases
• Schedule & cost
• Stakeholder expectations
• Operations.

BIM 7-D – Asset Info. Mgt (Digital Twin)
• Transfer of Asset data from Project to Operations - “Digital Twin”.
• Big Data put to practical use by
Operations.
• Benefits -
• Safety with virtual training
& inductions.
• Cost reduction of more efficient
upload of Ops & Maintenance
information.
• Schedule reduction with organised
handover of Operational readiness

3 - Digital Collaboration & Mobility
• Digital office.
• Moving away from “paper-based”
systems
• 3-D Design Reviews.
• Integrated planning & real-time status.
• Progress measurement &reporting.
• Site networking & communication.
• Mobile devices.
• Field visualization –
e.g. Augmented Reality.
• Smart phones.
• Mobile statusing.
• Remote site visits.

4 - IoT & Advanced Analytics
• Project sites are complex & congested.
• Large volumes of data not
used effectively.
• Need to embrace Big Data –
• Collect
• Share
• Analyse
• Optimize & Predict
• Act & Improve
• Big Data – big opportunities.
• Safety – e.g. personnel & equipment positioning.
• Improved technologies to capture, store & analyse data.
• Significant cost reduction in cost of hardware to capture and analyse data.

5 - Future-proofing Design & Construction
• New construction technologies –
• Pre-assembly & modularisation (incl. PPVC)
• Robotics
• 3-D printing
• New materials –
• Self-healing concrete
• Concrete canvas
• Topmix permeable
• Aerogels
• Nano-materials
• etc.

WHAT ARE THE CHALLENGES ?
& what do we need to do now?

What are some of the Challenges?
• Construction industry is typically risk-adverse.
• Adversarial contract relationships don’t encourage client or contractors to explore new
technologies.
• Cultural resistance –
• Document-centric (“paper-based”) to Data-centric or Integrated Project Delivery (IPD).
• Conservative workforce reluctant to adopt new tools.
• Standard platforms to enable data-sharing.
• Responsiveness to new disruptive technologies.
• (Perceived) Job security – workforce re-training.
• Security, privacy & ethics.

What do we need to do?
• Industry bodies & regulators need to invest & create incentives.
• More transparency & risk sharing contracts to encourage experimentation.
• Standard information structures & platforms to enable greater sharing of data.
• Organisational change management.
• Better communication to benefits to minimise resistance to change
• More visionary & responsive decision-making
• Personally embrace change & new technology.
• Caution –
As machines become more intelligent and move from efficiency enabling
to decision-making, we need to ensure that humans still own the outcomes
and are held accountable.

QUESTIONS ?
Thanks to:
• McKinsey article – ‘Imagining construction’s digital future’ (June 2016)
• VisualCapitalist.com

DEMO STATION SESSION
Interactive Software Demonstrations

Live Demo Stations
01
Oracle On-the-Go
Oracle Primavera
Mobile Solutions
Nick Fenn
Oracle Primavera
02
Project Driven Cloud
Integrated Cloud
Solution
Dipesh Vasa
Prescience Technology
03
Schedule
Diagnosis 101
Deltek Acumen Suite
Wayne Wilson
Prescience Technology

INTRODUCING BASIS
Knowledge-driven Planning

What is BASIS?
Knowledge-driven planning solution
BUILD
Smart Planning drives
organisational knowledge and
expert opinion into your plan.
VALIDATE
Establish consensus across
projects and teams with
BASIS Review Cycles.
DELIVER
The BASIS Project
Whiteboard simplifies plan
presentation and feedback.

Introducing Iris
The first artificially intelligent planning assistant
BASIS introduces Iris, the first
AI planning assistant.
Iris learns from user interactions
and presents knowledge back.

Unveiling BASIS
Software demonstration
Dr Dan Patterson
CEO and Founder
BASIS

Early Adopter Program
Get in touch with us to find out more
Get in touch with us to learn
more or join the APAC Early
Adopter Program.

Prepared by:
BEST PRACTICES IN PROJECT
SYSTEMS INTEGRATION
Wayne Wilson
@PrescienceTech
linkedin.com/in/wwilson2

What does integration mean?
The ability of
computer systems
or software to
exchange and make
use of information.

KEY DRIVERS & CHALLENGES
Best Practices in Project Systems Integration

Common Industry Goal-Driven Processes
• Cost accurately planned and executed activities
• Robust forecasting capability throughout the process
• Resource optimization across sites/functions
• Visibility to mission critical information
• Agile management of unexpected changes
• Leverage current system of record data
Drive reliability: Projects delivered on
schedule and within budget

Management Challenges
• System
• Lack of integration creates inefficiencies
• Multiple Data entry points
• Excessive time in admin functions/tasks
• Excessive licence and IT Burden
• High level data inaccuracies due to excessive data entry
• Processes
• Lack of staff understanding of the current process (multiple processes
to do the same thing)
• Causes Low productivity
• Causes confusion
• People
• Right system for right job
• Maintain high level of training with staff churn

Oracle Primavera P6 / ERP Integration
Benefits:
• Agility: Synchronize business and project objectives
• Predictability: Successfully deliver more projects
per financial and time investment
• Productivity: Maximise resource usage
• Visibility: Maintain singular view of project
information – “one version of the truth”
• Efficiency: Leverage existing investments in Oracle
solutions
• Lower TCO: Save time and reduce business risk
and cost with standard integration methods.
Projects
Calendars
Resources
Costs
Time
ERP

Value Proposition
Designed for Business Process Time to Value
Silo’d ERP Processes
Silo’d Primavera Processes
• Create Project
• Create Workplan
• Assign/Schedule Resources
• Change Management
• Progress Project…
• Setup Global Data Entities
• Create Project
• Create Budget/ Forecast
• Create Workplan
• Change Management
• Progress Project
• Collect Costs…
Integrated Business Flow
Create Project
Assign /Schedule
ResourcesProgress Project
Create Budget
Send Actual
Costs
Setup Global
Data
Delivers predefined processes and integration flows, such as:
1. Synchronize Global Resources, Roles and Rates
2. Create Projects in ERP or Primavera
3. Integrate Project Data with Workplans not enabled
4. Integrate Project Data with Workplans enabled
5. Collect and Synchronize Costs from ERP to Primavera

ORACLE INTEGRATED SOLUTION FOR
CONSTRUCTION ON PREMISE

Project Planning and Execution
Product Footprint
Project Analytics Primavera Analytics
Primavera EBS
Primavera P6 EPPM
Primavera Unifier
Project Costing
Project Billing
Advanced Procurement
Endeca Extension for
Project Management
Project Procurement
Business Intelligence
Project Management

Driving Project Controls
SubmittalsTeam
Collaboration
Progress & ETC
Resources &
Capacity Plan
Issues &
Change Requests
Procurement Plan Subcontract &
Agreements
Requisitions and
Purchase Orders
RFx & Quotes
for Subcontract/PO
Initiation
Actuals & Committed
Cost
Customer
Billing
Financial
Plan
Cost & Revenue
Budget
Project
Accounting
Schedule
RFx & Quotes
for Change
Management
Earned Value
Analysis
Productivity
Analysis
Cash Flow
Management
Primavera EBS
BI Project Controls
Payment Requests
Subcontractor
Performance

Touchpoints
• Between EBS and Unifier
• Resource List (EBS -> Unifier - > P6)
• WBS (EBS -> Unifier -> P6)
• Actual Cost (EBS -> Unifier)
• Budgeting and Forecast (EBS -> Unifier)
• Progress (P6-> Unifier -> EBS)
• Subcontracts (EBS -> Unifier)
• Subcontract Payment Requests (Unifier -> EBS)
• Change Info (Unifier <=> EBS)
50
.

• Includes all costs including
projections from items that may
be more speculative and not
part of EBS
• Pending Changes
• Anticipated Changes
• Approved Changes
• Official financial reporting of
project and organization
• Receipt Accruals
• Timecard Accruals
• Approved Changes
Forecasting
51
d
EBS Financial Forecast Unifier Forecast

PRIMAVERA P6 & SAP INTEGRATION

Example of P6 Integrating with SAP
Integration Points
1. Global system information from ERP to P6 including financial periods, project codes,
cost codes, etc.
2. Global employee, asset, and other resource information from ERP to P6. This includes
employee skills and competencies and other attributes.
3. Project creation in either P6 or ERP. Project header creation/update to other system.
4. Task creation/update to and from ERP and P6 which is the Work Breakdown Structure
(WBS). This includes dates and other attributes.
5. Budget Creation/Update for each task to and from ERP and P6
6. Resource assignments to and from ERP and P6.
7. Actual financial costs from ERP to P6
8. Forecast cost to complete from ERP to P6
9. Scheduled progress to and from ERP and P6.
10. Employee time entered in P6 gets updated in ERP Time and Labor system.
Employees would still need to enter sick, vacation, etc. in ERP.
1. Global system
information
2. Global resources
3. Project header
4. Tasks
5. Budgets
6. Project resource
assignments
7. Actual financial
costs
8. Forecast cost to
complete
9. Scheduled progress
10. Employee time
entry

Project Lifecycle – Comprehensive Scenario

Example Resource Master Integration
Mandatory Step: SAP Workcenter Master Data transferred as Labour
Resource Master to P6 - Master Data Flows from SAP to P6

Example Project Structure in SAP
Project Structure is created and Budgeting done in SAP

CASE STUDIES
Telecommunications
Steel Manufacturer (SAP)
Public Sector (SAP)

Telecommunication Company
Ability to be able to automatically forecast their
project milestones over 500 plus projects with an
average of 200 milestones per project.

Results
Solution
• Accurately update milestones forecast
• Report on slippages and delays
• Report on variations
• More accurate schedule forecast information
• Updates are quicker and more reliable
• Greater visibility of all projects
• Ingrate existing application with a robust schedule tool like Primavera
• Apply updates directly to the schedule
• Run the schedule and report on a weekly bassis
Challenges

• Primavera Integration – using Oracle Cloud
Client ERP System Client Integration
Middleware
Firewall Primavera P6 Web Services
(Cloud Environment)
Client Network
Primavera P6 Client
Integration Test Results
Typical ERP Weekly Synchronisation
1,7200 Projects Updated
240,000 Activities Updated
Total Processing Time : ???? (Steve to update)

Steel Manufacturer
Replace existing shutdown and maintenance tools
with one core product integrated with existing SAP
system.

Results
Solution
• Increased competition from Overseas
• Different & inconsistent tools & methodologies adopted organisation wide
• Capacity planning and demand management poorly executed
• BPO Project delivered on time & to budget, including systems integration
• Benefits realization on track ($17m in 1st 12 months)
• Scope now expanded beyond Current Site
• Business Process Optimisation project
• Standardised and integrated EPPM and ERP system
Steel Manufacturer
Challenges

Steel Making Process
Coal LimeIron
Ore
Coke Ovens Sinter Plant
Molten Iron
Blast
Furnace
Basic Oxygen
Steelmaking (BOS)
Continuous
Slab Caster
Molten Steel
Continuously
Cast Slabs
Tin Mill
Hot Strip Mill

Development Tools before Integration
SAP
ZWSP0230
ZWSP0258
ZWSP0009
PRS
SMA
Excel
Reports
ABAPs Text Files
•Outstanding Req.
•Historical
•Postponed
•In Process
•Proj. No. Costs
•Released Work
Project
Programs
Word
Docs
Day-To-Day
Shutdowns
Projects
Shutdown
Performance
Database
Projects
Database
Costs
Tracking
•Planned Times
•Actual Times
•Delays
•Performance
•Safety
Access
Reports
Access
Reports
Excel
Reports
Projects
Shutdowns

Resource & Outage Systems and Processes
Gunny’s
MS Project
Shutdown
Calendar
Richard’s
Shutdown
Calendar
“Bibles”
Geoff’s
Scheduled
Maintenance
Down periods
Pro-Jam
Sheldo’s
Training
Database
Sheldo’s
Shutdown
Performance
Database
Donna’s List
Of Employees
(Timesheet Entries)
Gerry’s
Monthly
Report
MainTech
Budget
Database
BW
SAP R/3
SAP R/2
Dave Johnno’s
Project Labour
Requirements
Spreadsheet
(soon to be database)
Plant Outage
“Calendar”
Labour
Requests
Labour
Allocation
Work
Lists
Work
Groups
Resource
Templates
List of Employees
SMA PRSMESA
Jammo’s
Excel
Resourcing
Lance’s
Excel
Resourcing
Department’s
R&M sheets
Noel’s Systems
Microsoft Excel
Microsoft Access
Microsoft Project
Proprietary Package
Downday
Templates
Thorney’s
“Chris Brown”
sheet

Benefits of Enterprise Wide Solution
Work order data
Actual hours +
labour costs
Timesheets
Work order
Data
Dates / Work
centres
x
xx
x
x
x x x x x
x
x xx
x
The preferred model supersedes the
majority of the existing disparate
tools used for allocating resources

Integration Points
• Work order information from SAP to Primavera
• Master Data from SAP to Primavera (Revisions, Maintenance Planning Groups and Work Centres)
• Resources (Work Centres) from SAP to Primavera
• Resource Assignments (Operations) from Primavera to SAP
P3eWeb MethodsSAP
Work Orders
Revisions
Maintenance Planning
Groups
Work Centres
Operations
Activity Information
Resources
Resource Assignments
Activity Codes
Resource Codes

AVAILABLE ADAPTORS
Primavera Gateway – Oracle’s middleware Product
Custom Built

Primavera Gateway
NonPrimaveraApplications
PrimaveraEPPM
Integration Broker
Graphical User Interface
Configuration ; Role-based security; Ad-
hoc synchronizations; Monitoring
Maximo
Provider
SAP
Provider
Unifier
Provider
EBS
Provider
EAM
Provider
JDE
Provider
P6
Provider
VCP
Provider
PublicAPI
IntegrationSynchServices
Compare
Industry-Specific Flows and Data
Maps
Routine Maintenance; Shutdown and
turnaround; Capital Project
Logging
Scheduling Audit
Customizations
Sample
Provider
Ventyx
Provider
Instantis
Provider
Primavera Gateway – Architecture
Overview

Integration Options
70
Internal Component Integration using Oracle SOA or WEB Services
Primavera
Unifier (SaaS)
Primavera P6
EPPM (SaaS)
Oracle SOA
Onsite System
Project Delivery
Workflow
P6 Scheduling
Resources
Mgmt.
Risk Analysis
translation, error
handling, guaranteed
delivery features,
orchestration and batch
scheduling
ERP
Maximo
Content
Management
Other Systems
The Primavera components are directly
integrated however all external interfaces are
proposed to leverage an integration broker
service – SOA (instead of Primavera
Gateway).
Custom interface via Web services
Direct integration

CLOSING REMARKS
Conclusion & lucky door prize giveaway

Thank you!

Thank you to our sponsors!
Oracle Primavera Deltek Acumen

Lucky door prize
Win a BB-8 droid!

Prescience User Experience Exchange
Sydney, June 2017

Brisbane PUXX Slides - June 2017

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