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1. Human Resources
New Onboarding
Process
Claudia White

2. New Onboarding Process
What is Onboarding
• The process by which a new employee is
received into an organization
• The process of acquiring, accommodating,
assimilating and accelerating new users into a
system, culture or methodology

3. New Onboarding Program
Objectives
• Welcome to UTSA
• Introduction to Executive staff
• Introduction to their organization
• Employment information
• Benefits orientation
• Important websites
• Maps and information about the university
• Next step/department contact

4. New Onboarding Process
Balancing the Onboarding Process
• Making the employee feel at home and
welcomed to the university
• Information
• Completing all the paperwork
for compliance and logistical purposes

5. New Onboarding Process
• Directly Supports the UTSA Strategic Initiatives and
Goals (strategic initiative 5)
• Increase compliance for I-9 forms, ethics training and
offer letters
• Create efficiencies
• Impacting new employee productivity by providing
tools earlier to the employee
• Reduce time HR spends correcting problems
• Retention of employees

6. New Onboarding Process
Present Process for Benefits Eligible Staff
• HRMS Position
▫ Chain of approvals
• STARS Posting
▫ Chain of approvals
▫ Completion of the hiring process (HP)
• HRMS assignment created by department
• Benefits Orientation
▫ Approval of Assignment + 1 day
▫ Acquire needed tools (parking pass, network login, ASAP…)

7. New Onboarding Process
• HRMS Position (no change)
▫ Chain of approvals
• STARS Posting
▫ Chain of approvals
▫ Posting
▫ Hiring Proposal (No Change)
▫ With HP approval (New Assignment Form)

8. New Onboarding Process
HR Onboarding Begins
• Onboarding will take place 1st
– 3rd
Mondays of each month
▫ Except when Monday is a holiday
Receives new assignment form
▫ Form content
▫ Timing of the form
• Sends offer letter and Preboarding packet
▫ Electronic vs. Manual
▫ Confirmation of attendance
• Create the assignment in HRMS
▫ Approval of assignment in HRMS

9. New Onboarding Process
• Employee will spend first full day in HR
• Morning session (information and paperwork)
• Lunch
• Afternoon session
▫ Network login
▫ High assurant eid
▫ ID Card
▫ Parking Pass
▫ Benefits meeting
▫ Access Control
▫ Telephone setup (if applicable)
• Q &A session

10. Questions?