Ms excel By Rana Salah-ud-Din

1. Keystroke Function Keystroke Function
Ctrl + N Create a new workbook. Ctrl + O Open an existing workbook.
Ctrl + S Save the active workbook. F12
Save the active workbook under a new
name, displays the Save as dialog box
Ctrl + W Close the active workbook Ctrl + C Copy the contents of the selected cells to Clipboard.
Ctrl + Z Undo your last action. Ctrl + X Cut the contents of the selected cells to Clipboard.
Ctrl + P Open the "Print" dialog. Ctrl + V
Insert the contents of the Clipboard into the
selected cell
Ctrl + 1 Open the "Format Cells" dialog Ctrl + T "Convert selected cells to a table.
Ctrl + F1 Show / hide the Excel Ribbon. Ctrl + Tab Switch to the next open Excel workbook.
Ctrl + PgDown Switch to the next worksheet. Ctrl + PgUp switch to the previous sheet
Ctrl + G Open the "Go to" dialog Ctrl + F Display the "Find" dialog box.
Ctrl + Home
Move to the beginning
of a worksheet (A1 cell).
Home Return to the 1st cell of the current row in a worksheet.
Alt + Enter
In cell editing mode,
enter a new line into a cell.
Ctrl + End
Move to the last used cell of the current worksheet, i.e.
the lowest row of
the rightmost column.
F2 Edit the current cell. Ctrl + ; Enter the current date
Ctrl + Y Repeat (Redo) the last action Ctrl + Shift + ; Enter the current date
Ctrl + D
Copy the contents and format
of the rst cell in the selected
range into the cells below
Ctrl + Enter
Fill the selected cells with the contents of
the current cell.
Ctrl + A Select the entire worksheet. Ctrl + Shift + V
Open the "Paste Special" dialog when clipboard
is not empty.
Ctrl + Space Select the entire column. Shift + Space Select the entire row
Arrow Keys
Move one cell up, down, left,
or right in a worksheet.
Page Down /
Page Up
Move one screen to the right / to the left in a worksheet.
Alt + Page Down
/ Alt + Page Up
Move one screen to the right /
to the left in a worksheet.
Tab / Shift + Tab Move one cell to the right / to the left in a worksheet.
Ctrl + Arrow Keys
Move to the edge of next
data region (cells that contains data)
Ctrl + H
Display the Find and Replace dialog box
(with Replace selected).
MS Excel Shortcut
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2. Shift + F4 Repeat last find. Ctrl + g (or f5 ) Display the 'Go To' dialog box.
Ctrl + Arrow Left /
Ctrl + Arrow Right
Inside a cell: Move one word to
the left / to the right.
ctrl + Shift +
spacebar
Select the entire worksheet or the data-containing area
Ctrl + Shift + *
(asterisk)
Select the current region
around the active cell.
Ctrl + Shift +
Page Up
Select the current and previous sheet in a workbook
End to the end of a cell entry Ctrl + Shift + O Select all cells with comments.
Shift + Arrow Keys Extend the selection by one cell.
Ctrl + Shift +
Arrow Key
Extend the selection to the last cell
with content in row or column
Shift + Page Down
/ Shift + Page Up
Extend the selection down one screen /up one screen.
Shift + Home
Extend the selection to the
beginning of the row.
Ctrl + Shift + Home Extend the selection to the beginning of the worksheet
Ctrl + Shift + End
Extend the selection to the last
used cell on the worksheet
F8
Turn on extension of selection with arrow keys without
having to keep pressing
Shift + F8 shift + arrow keys to add to selection. Shift + Backspace
Select only the active cell when multiple
cells are selected
Ctrl + Backspace Show active cell within selection. Ctrl + . (period Move clockwise to the next corner of the selection
Enter / Shift + Enter Move active cell down / up in a selection.
Ctrl + Alt + Arrow
Right
/ Ctrl + Alt + Arrow
Move to the right / to the left between non-adjacent
selections (with multiple ranges selected)
Ctrl + Shift + Arrow
Left /Ctrl + Shift +
Arrow Right
Select or unselect one word to
the left / to the right.
Shift + Arrow Left /
Shift + Arrow Right
Select or unselect one character to the left / to the
right
Shift + Home /
Shift + End
Select from the insertion point
to the beginning /to the end of the cell.
Ctrl + Alt + V
If data exists in clipboard: Display the Paste
Special dialog box
Esc Cancel Selection
Ctrl + Shift + [ + ]
If data exists in clipboard: Display the
Insert dialog box to insert blank cells.
Insert Cell/Row/Column Menu
Enter
Complete a cell entry and move down in the selection.
With multiple cells selected: fill cell range with current
cell.
Backspace
Delete the character to the left of the insertion
point, or delete the selection
Delete
Delete the character to the right of the insertion point,
or delete the selection.
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3. Ctrl + Delete Delete text to the end of the line. Ctrl + Shift + : Insert current time
Ctrl + R
Fill complete cell to the right
(Copy cell from the left).
Ctrl + " Fill cell values down and edit (Copy above cell values)
Ctrl + ' (apostrophe
Fill cell formulas down and
edit (Copy above cell formulas)
Ctrl + L Insert a table (display Create Table dialog box)
Ctrl + - Delete Cell/Row/Column Menu
Ctrl + -
with row / column
Delete row / delete column.
Ctrl + Shift + [ + with
row
/ column selected
Insert row/ insert column. Shift + F2 Insert / Edit a cell comment
Shift + F10 Show right-click menu Ctrl + K Insert a hyperlink.
F11
Create and insert chart with data in
current range in a
separate Chart sheet.
Alt + F1
Create and insert chart with data in current range as
embedded Chart Object
Ctrl + 9 Hide the selected rows. Ctrl + Shift + 9 Unhide any hidden rows within the selection.
Ctrl + 0 Hide the selected columns. Ctrl + Shift + 0 Unhide any hidden columns within the selection*.
Ctrl + `
(grave accent)
Alternate between displaying cell values
and displaying
cell formulas. Accent grave /not a quotation mark.
Alt + Shift + Arrow Right Group rows or columns.
Alt + Shift+
Arrow Left
Ungroup rows or columns. Ctrl + 6 Alternate between hiding and displaying objects.
Ctrl + 8 Display or hides the outline symbols Ctrl + 1 Format cells dialog
ctrl + 2 Apply or remove bold formatting ctrl + 3 Apply or remove italic formatting
ctrl + 4 Apply or remove an underline Ctrl + 5 Apply or remove strikethrough formatting
Ctrl + Shift + L Apply filter on selected column headings. Ctrl + Shift + F Display the Format Cells with Fonts Tab active.
Alt + ' Display the Style dialog box. Ctrl + Shift + $ Apply the Currency format with two decimal places.
Ctrl + Shift + ~ Apply the General number format. Ctrl + Shift + % Apply the Percentage format with no decimal places
Ctrl + Shift + #
Apply the Date format with the
day, month, and year.
Ctrl + Shift + @
Apply the Time format with the hour and minute,
and indicate A.M. or P.M
Ctrl + Shift + !
Apply the Number format with two decimal
places,
thousands separator, and minus sign (-) for
Ctrl + Shift + ^
Apply the Scientific number format with
two decimal places.
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4. F4 Repeat last formatting action Ctrl + Shift + & Apply outline border from cell or selection
Ctrl + Shift + _
Remove outline borders from cell or
selection
Alt + t Set top border
Alt + b Set bottom Border Alt + L Set left Border
Alt + R Set right Border Alt + D Set diagonal and down border
Alt + u Set diagonal and up border Alt + = Insert the AutoSum formula.
Shift + F3 Display the Insert Function dialog box Ctrl + A Display Formula Window after typing formula name.
Ctrl + Shift + A
Insert Arguments in formula after
typing formula name.
Ctrl + Shift + Enter Enter a formula as an array formula
Shift + F9 Calculate the active worksheet Ctrl + Alt + F9
Calculate all worksheets in all open workbooks,
regardless of
whether they have changed since the last calculation
Ctrl + Alt +
Shift + F9
Recheck dependent formulas, and then
calculates all cells in all open
workbooks, including cells not
Ctrl + Shift + U Toggle expand or collapse formula bar.
Ctrl + ` Toggle Show formula in cell instead of values Ctrl + F3 Define a name or dialog.
Ctrl + Shift + F3 Create names from row and column labels
Shift + F11 /
Alt + Shift + F1
Insert a new worksheet in current workbook.
Ctrl + Page Down /
Ctrl + Page Up
Move to the next / previous worksheet in current
workbook
Shift + Ctrl + Page
Down /
Shift + Ctrl + Page
Up
Select the current and next sheet(s) / select
and previous sheet(s).
Alt + O Rename current worksheet Alt + E Delete current worksheet
Alt + Space Display the Control menu for Main Excel window Ctrl + F7 Move Workbook Windows which are not maximized
Alt + F8 Display the Macro dialog box. Ctrl + F8
Perform size command for workbook windows
which are not maximzed.
Alt + F11 Open the Visual Basic Editor to create Macros F1 Open help
Alt + P Move the selected field into the Page area Ctrl + Shift + F4 Find previous match (after initial Find)
F11 Insert chart in new sheet Alt + ↓ Activate filter
Alt + C Clear slicer lter F7 Run Spellcheck
Shift + F7 Open Thesaurus Alt Snap to grid
Ctrl + 6 Hide or show objects F6
Move between the worksheet, Ribbon, task pane
and zoom controls in a worksheet that has been split
Ctrl + Click Select non-adjacent worksheets Ctrl + Shift + F1 Toggle full screen
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5. Ctrl + F2 Open print preview window
Ctrl + Mouse
Wheel Up
Zoom in
Ctrl + Mouse
Wheel Down
Zoom out Alt + R , P S Protect sheet
Ctrl + F9 Minimize current workbook window Ctrl + F10 Maximize current workbook window
Ctrl + F4 Close current workbook Ctrl + F1 Expand or collapse ribbon
Ctrl + → Move to right edge of data region Ctrl + ← Move to left edge of data region
Ctrl + ↑ Move to top edge of data region Ctrl + ↓ Move to bottom edge of data region
Shift + Click Expand selection Ctrl + Click Add non-adjacent cells to selection
Ctrl + Alt + → Move right between non-adjacent selections Ctrl + Alt + ← Move left between non-adjacent selections
Shift + → Extend selection right Shift + ← Extend selection left
Shift + ↑ Extend selection up Shift + ↓ Extend selection down
Shift + PgUp Extend selection up one screen Shift + PgDn Extend selection down one screen
Shift + Home Extend selection to start of row(s) Ctrl + [ Select direct precedents
Ctrl + Shift + { Select all precedents Ctrl + ] Select direct dependents
Ctrl + Shift + } Select all dependents Alt + ; Select visible cells only
Ctrl + D Fill down from cell above Ctrl + Shift + " Copy value from cell above
Ctrl + B Apply or remove bold Ctrl + I Apply or remove italics
Ctrl + U Apply or remove underscore Ctrl + Shift + ~ Apply general format
Ctrl + Shift + - Remove borders F9 Calculate worksheets F9
Ctrl + + Display Insert Dialog box Ctrl + + Insert selected number of columns or rows
Ctrl + - Display Delete dialog box Ctrl + - Delete selected number of columns or rows
Alt + Shift + →
Group rows or columns
(with rows/columns selected)
Alt + Shift + ← Ungroup rows or columns (with rows/columns selected)
Ctrl + Shift + Tab Move to previous tab Alt + N + C Insert Column Chart
Alt + N + B Insert Bar Chart Alt + N + Q Insert Pie or Doughnut Chart
Alt + N + N Insert Line Chart Alt + N + R In Excel 2013 and later, Recommended Charts
Alt + N + X Insert Text Box Ctrl + K
Within a cell without hyperlinks, display the
Insert Hyperlink dialog box
Ctrl + Q Expand the Quick Analysis tool Alt + H
Within Border tab of Format Cells dialog box and
when more than 1 row is selected, add/remove
horizontal interior borde
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6. Alt + R
Within Border tab of Format Cells dialog box,
add/remove right border
Alt + V
Within Border tab of Format Cells dialog box and when
more than 1 column is selected, add/remove
vertical interior border
Ctrl + Shift + F
Display the Format Cells dialog box
with the Font tab selected
Ctrl + Shift + Enter Enter formula as array formula
F3 Display the Paste Name dialog box Alt + Tab Switch windows and go to next workbook
Ctrl + 1 Changes selected text into single spaced text Shift + F6
Switch between panes in the following order:
worksheet, Zoom controls, Task pane, Ribbon
Ctrl + 2 Changes spacing to double spaced Ctrl + 5 Changes spacing to space and a half
Ctrl + Alt + 1
Convert the selected text to Heading 1
(or 2 for Heading 2, or 3 for Heading 3)
Ctrl + Shift + 8
Toggles invisible characters on and off (invisible
characters include paragraph marks (¶), spaces (·),
Ctrl + Shift + C Copies the format of the selected text Ctrl + Shift + V Pastes the format of the selected text
Ctrl + M
Creates an indent in the currently
selected paragraph
(where your insertion point is)
Ctrl + Shift + L Inserts bullet point/Starts a bulleted list
Ctrl + Shift + N
Apply the “Normal style” setting to
the selected text
Ctrl + Shift + < Decreases the selected text's font size by one point
Ctrl + Shift + >
Increases the selected text's font size
by one point
Ctrl + Shift + D Double-underline the selected text
Ctrl + Shift + W Underline the selected text, but skip the spaces Alt + F File menu options in current program
Shift + Del Cut selected item F7 Spell check selected text and/or document
SHIFT + CTRL + # Date Format SHIFT + F2 Insert a Comment
SHIFT + F8 Add to Selection CTRL + F3 Name a Cell
CTRL + 9 Hide Row SHIFT + CTRL + 9 Unhide Row
CTRL + 0 Hide Column SHIFT + CTRL + 0 Unhide Column
SHIFT + Spacebar Highlight Row CTRL + Spacebar Highlight Column
SHIFT + ALT
+ Left Arrow
Group Rows/Columns
SHIFT + ALT +
Right Arrow
Ungroup Rows/Columns
Alt+H Go to the Home tab Alt+P Go to Page Layout tab
Alt+A Go to Data tab Alt+W Go to View tab
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7. Shift+F9 Calculate the active worksheet Ctrl + Shift + 7 Border around selection
Alt F V Print preview
Alt T U T /
Alt T U D
Trace precedents/dependents
Alt V Z Zoom… SHIFT+F11 Insert a new worksheet
ALT+H+W Apply Format Painter ALT+H+W Apply Wrap Text
Ctrl + F1 Hide / Unhide Excel ribbon Ctrl + 0 Hide the selected columns
Ctrl + 9 Hide the selected rows Ctrl+5 Apply or remove strikethrough formatting
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