A look into the use of these new PowerApps-forms. How does it work, what are the limits and boundaries and what are the known issues. Slidedeck from my SharePoint Saturday Oslo 2018

1. Spice up your
Modern SharePoint List
With custom list forms with
PowerApps

2. S O L U T I O N C O N S U LT A N T
R E B E K K A
A A L B E R S
rebekka.aalbers@outlook.com
@RebekkaAalbers
https://powersweet.blog

7. Power User
Familiar with Modern Lists
A little or no experience with
PowerApps and/or the integration
with PowerApps forms in
SharePoint Online
Not afraid to work with formulas

8. IGNITE 2017 SharePoint announcements
COLUMN FORMATTING SHAREPOINT LIST FORMS
WITH POWERAPPS

9. SharePoint List forms with
PowerApps

10. Classic list
Form opties • Default forms
• InfoPath forms
• SharePoint designer forms
• Third party options
• Custom developed forms

11. Modern list
Form opties
• Defult forms
• InfoPath forms
• SharePoint designer forms
• Custom forms met PowerApps
• Third party options
• Custom developed forms

13. PowerApps
custom list form

14. PowerApps builds your Form.

15. Your list form =
a PowerApp
canvas app
running in the
context of the
SharePoint-list

16. What this means
• Show or hide fields or make read only based
on logic
• Multi screen forms with step-wise guidence
to enter data
• Multimedia capabilities in your form
• Conditional formatting
• Get data from multiple sources
• And more…

17. PowerApps formulas
Region/Lang
uage code
Decimal
delimiter
Properties in
function
delimiter
Functions in
formula
delimiter
en-US
. , ;
nl-NL
, ; ;;

18. Example
Region/
Language
code
Formula
en-US Set( Number , 0.5 ) ;
Navigate(Screen2,Fade)
nl-NL Set( Number ; 0,5 ) ;;
Navigate( Screen2 ; Fade )

19. Formula en
control
reference
https://docs.microsoft.com

21. Limits & Bounderies
• No acces to PowerApps form for guest users
• Max 500 – 2000 items load
• No export of PowerApps forms
• …

22. Tips

23. Use naming
format for
controls, variables
and collections
Example
3 lettercode representing control or datatype + description
+ screen
Controlcodes:
• Variable > var
• Collection > col
• Gallery > gal
• Textbox > txt
• Label lbl
• …

24. Copy controls +
configuration between
forms in design mode

25. Store (versioning) info about
your form in a hidden screen

26. REMEMBER:
Delimiters!
Decimal
delimiter
Properties
in function
delimiter
Functions
in formula
delimiter
. , ;
, ; ;;

27. BE CREATIVE!

28. Resources
Microsoft documentation
about list forms with
PowerApps
https://docs.microsoft.com/en-US/powerapps/maker/canvas-apps/customize-list-form
PowerApps formula and
control reference
https://docs.microsoft.com/en-US/powerapps/maker/canvas-apps/formula-reference
https://docs.microsoft.com/en-US/powerapps/maker/canvas-apps/reference-properties
PowerApps community
https://powerusers.microsoft.com/t5/PowerApps-Community/ct-p/PowerApps1
PowerApps & Flow space in
the SharePoint Community
on the Microsoft Tech
Community site
https://techcommunity.microsoft.com/t5/PowerApps-Flow/bd-p/PowerAppFlow

29. QUESTIONS??
THAT’S A WRAP