2. Company Background
As a premier Event Organizer and Production Company in Iloilo
City, LS. Production is your one-stop-shop for your events.We
take full responsibility of choosing the best professionals,
coordinating and developing an event that everyone will remember.
LS. Production creates an extraordinary events. Innovative designs,
entertainment and customized themed decor. LS. Production
delivers theWOW factor for its clients.
3. Vision/Mission
Vision
LS. Production will be one of the most well known Event Organizing company
throughout the world and will fullfil its special obligations to produce a high standard
event to its customers.
Mission
Finishing all project successfully with best resource optimizing which arranged by energy
of professional by exploiting new innovation with standard of superior.
4. Event Coordinator:
Reynante R. Gabun
LS. Production
Contact No. 09152652421
rhenrhen@gmail.com
Client:
Richard Gabun
San Roque, Guimba, Nueva Ecija
Contact No. 09172122425
Event: Hercules’s Christening
Date/Time:
April 3, 2022
12:00nn – 3:00pm
Location: La Mansion House for Occasions
Guests: Family/Relatives/Friends
Event Brief
5. Event Brief
Invitation: Distributing 3 month before the event
Directional Signage:
Entrance, Exit, Washing Area, Comfort Room, Parking Area,
Smoking Area
Parking Area: In front of the venue
Audio/Video: Mulong’s Lights and Sound System
Set-up:
Table good for 6 persons (for godparents)
Table good for 10 person (for other visitors, families and friends)
Decorations
No. of Guests: 200 person
Staff: 20 persons
Budget 150,000
6. PROPOSAL LETTER
March 1, 2022
Mr. Richard Gabun
San Roque, Guimba, Nueva Ecija
richardgabun@gmail.com
Dear Mr. Richard,
I saw your recent job posting for an event coordinator for your reunion, and knew I had to throw my hat into the ring. As
an experienced event coordinator with over 5 years of experience, the majority of it as a coordinator, I believe I have the
right background to successfully contribute to your company, thank you and God bless.
Sincerely Yours,
Reynante R. Gabun
7. Event Brief
Supplies Suppliers Budget
Catering Service Primo’s Catering Services
Food: Main
course, Appetizer,
Dessert and
snacks
Beverages: Juice,
Bottled Water,
Wine
70,000
Lights and Sound
System:
Mulong’s Lights and Sound System
Lights and Sound
System
10,000
Venue La Mansion House for Occassions
Chairs and tables,
Stage and
swimming pool
20,000
8. Event Brief
Supplies Suppliers Budget
Photography Rommel’s Photography
Photo booth,
album
10,000
Emcee Dante P. Rocero Microphone 5,000
Total 115,000
Contingency
Fund (15%)
17,250
Total 132,250
Professional Fee
(15%)
17,250
Grand Total 149,500
9. Event Program
Time Flow Alloted Time In-charge Requirements
11:30PM – 12:00PM Registration 1 hour 1 staff
Table, logbook
Ball pen, Thermal
Scanner
Foot bath,
alcohol
12:00PM – 2:00PM Program/Lunch 1 hour Emcee, Staff (10)
Mic and Speaker,
Food
2:00PM – 3:00PM
Pakimkim and
Closing Program
1 hour
Emcee, Staff on
stand-by
Mic and Speaker,
etc.
11. Risk Management
Possible Risk Solution
Power Interruption
In case of emergency, the venue needs
generator for energy supply
Malfunction of the sound system
Double check ahead of time; prepare an
extra or portable sound system in case of
emergency
Number of guest was not included
Check and verify the number of guest
to come.
Too much vehicle in parking lot
Ensure the parking area upon
confirmation of guest vehicle
Running out of Food and Beverage Use Contingency Fund
