We all know most business meetings are inefficient and thus unproductive. But how many organizations have done anything to improve them. This is a new approach that is not only designed from the concepts of lean tools but most of all it works!
4. Too many subjects
No agenda
No meeting structure
AUTOMATICALLY scheduled for an
hour
Attendees come unprepared
Arrive late end late
Unnecessary story telling
Unnecessary attendees
HUGE POWERPOINT DECKS
People are using internet
daydreaming
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Current conditions
NON VALUE-ADD
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MEETING RULES
30 MINUTES
STANDARDIZED AGENDA SENT PRIOR TO MEETING
EACH ATTENDDEE has 5 MINUTES
assigned TIMEKEEPER
MUST BE PREPARED with SOLUTIONS
TIME TO PREPARE AGREED BEFORE MEETING DATE SET
Arrive ON TIME end ON TIME
NO story telling WE BELIEVE YOU
only attendees RESPONSIBLE FOR OBJECTIVES
NO POWERPOINT
NO CONNECTION TO INTERNET DEVICES
NO PROJECTOR
VISUAL MANAGEMENT LOCATION FOR CURRENT STATE
TRUST
8. CONVERT MEETING SUMMARY TO MEETING AGENDA:
- WHO IS RESPONSIBLE FOR EACH OBJECTIVE
- OBJECTIVE TARGET DATE
- OBJECTIVE SCOPE (FLOWCHART)
ATTENDEE RESPONSIBILITY
- MUST PREPARE SOLUTION SUMMARY BEFORE
MEETING DATE
- IDENTIFIES KEY INPUTS
- 5 MINUTE SUMMARY OF HOW TO MEET OBJECTIVES
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SMED
Convert internal to external
THINK VALUE-ADD
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VISUAL MANAGEMENT
KEY INPUT CURRENT STATE
ALL MEETINGS HAVE A FLOWCHART:
- ATTENDEES COMPLETE INPUTS BEFORE MEETING
- CURRENT AND FUTURE STATE INPUT MEASURES
- CURRENT AND FUTURE STATE OUTPUT MEASURES
FLOWCHART VISUAL
- RESPONSIBILITY OF MEETING LEADER TO:
- SUMMARIZE, FORMAT, AND DISTRIBUTE, AFTER MEETING
FOCUS ON INPUT IMPROVEMENT
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5SSORT:
- ATTENDEE LIST
- REMOVE CHAIRS
- MEDIA
- INTERNET FREE
- COMPUTER FREE
- PHONE FREE
STRAIGHTEN:
- MEETING FLOWCHART LOCATION/STATION
- ORDER OF PRESENTERS IDENTIFIED
STANDARDIZE:
- ESTABLISH 30MIN EXCHANGE OF SOLUTIONS RULES
SUSTAIN
- MEASURE MEETING EFFECTIVNESS
CONTINUOUSLY IMPROVE
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NEW MEETING FORMAT
30Min Exchange OF SOLUTIONS
BASED ON:
- WHAT IS REALLY VALUE-ADD
- CAPABILITIES OF ATTENDEES
- TRANSFORMATIONAL LEADERSHIP
- PURPOSE
12. From Lean Teams USA
Contact Us
• Lean Teams USA Lean Consulting
• View My Profile on LinkedIn
• Lean Teams USA +1 215 353 0696
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