Feeling like you need more time in the week? Did not get your work plan fit your schedule? Is too much email bringing you down? Having to chase people to see if their tasks are done?
IBM has introduced some great features and tools such as Connections, Verse and Watson to make your life less stressful. Combine a mix of proven concepts from time management principles (David Allen, Stephen Covey), agile task and project management, and Cognitive Technology to help you stay on track, find what you need, and get things really done pro-actively.
Are you ready to see how smarter usage of your existing tools can help your employees to be fit for summer? Join this highly interactive session!
8. Me-We-Key
KEY
WE
ME
8
Key to the organisation
Top-down information, requiring structure
and governance
E.g. Communication Portals, Q&A,
Knowledge Centres, Complex projects
Day-to-day collaboration in groups
Bottom up, teams working amongst
themselves, requiring agility
E.g. daily operations, short-term projects
Personal productivity
1:1 and ad-hoc collaboration
11. • > 150 emails per day
• 30% of the time in the inbox
• More channels coming up
• Depressed feeling
Feeling overwhelmed?
11
12. GTD Principle
IS IT ACTIONABLE?
WHAT IS MY
NEXT ACTION?
DO IT
DIRECT
TRASH
EVER
ARCHIVE
PROJECT
DELEGATE DEFER ON LIST
WEGGOOIEN
INPUT
NO
NO
YES
YES
DOES IT TAKE LESS
THEN
2 MINUTES?
12
17. Be the best ...
Project
Manager
Trainer
Partner
Friend
Director
17
18. Rule your technoloy
• Disable all notifications (pop-up, sounds, icons)
• One place for your smartphone
• Start fresh with an empty inbox
• Invest time in your tooling
• Limit channels
18
20. Keep score of your email behaviour
Total # / % emails recieved
with attachments without attachments
from internal (colleagues)
from external
with attachments without attachments
forwarded
sent to ≥ 2 or cc
21. Keep score of your email behaviour
Total # / % emails sent
with attachments without attachments
to internal (colleagues)
to external
with attachments without attachments
forwarded
sent to ≥ 2 or cc
22. We
• Stop doing The way we work now
• Email and Fileshares practices
• Start doing From ‘Send to’ to ‘Share with’
• Productivity scenarios
• Community Model
• Collaboration and Communication matrix
• Smarter use of tools @ work
• Work out loud / Share
• Stay informed (notification settings, follow, activity feed)
• Manage work and stay up-to-date of progress
• Finding Expertise
• Use cognitive to stay on track
22
23. Stop doing ‘The way we work now’
A lot of different apps require you to switch
often.
Email for conversation, discussion,
information sharing, planning, file sharing.
Fileshares for file sharing and co-authoring,
planning, tasks.
Laptop (D:) for personal files and access
offline.
Save renamed copies as versions.
23
25. Start doing ‘the way we work new’
Collaborate as a team:
Choose the right app for when …
Share and co-author files (versions)
Have group conversations
Have personal chats
Do Audio / Video meetings
Plan and organize work
25
26. From ‘Send to’ …
Reports
Report.docx
Report_Ron.docx
Report_22032018.docx
26
28. Better collaboration & communication
Share a file Files
Messages around file
collaboration
Comments, Statusupdates
or Conversation (WW)
Share knowledge Wiki
Share information, updates or
opinions
Statusupdates / Conversation
Ask a question or feedback Forum / Ideation Blog
Have a discussion Forum
Share information to specific
people within the group
@mention people in feed
or conversation (WW)
Share notes, like meeting
minutes
Blog
Plan and track progress Activity / Board
Formal message Email
Informal message Chat
Private informal
message
Chat
Urgent Talk Chat
(with audio / video)
28
35. Me-We-Key
KEY
WE
ME
35
Key to the organisation
Top-down information, requiring structure
and governance
E.g. Communication Portals, Q&A,
Knowledge Centres, Complex projects
Day-to-day collaboration in groups
Bottom up, teams working amongst
themselves, requiring agility
E.g. daily operations, short-term projects
Personal productivity
1:1 and ad-hoc collaboration