Best Practices for E-Clubs
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This document provides information about best practices for e-clubs. It discusses starting an e-club including visioneering, getting organized, chartering, and induction. It also discusses ways to keep an e-club going such as having a healthy and diverse membership, hybrid online and in-person meetings, identifying grant shepherds, creating pre-approved project menus, being proactive in creating visions and showing the club off to others. Tips for successful online meetings and putting the international aspect of Rotary first are also presented.
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Best Practices for E-Clubs
- 1. Best Practices for E-Clubs June 25, 2018
- 2. The complete session will be on YouTube tomorrow June 26, 2018 https://www.youtube.com/channel/ Rotary E-Club Canada One .
- 3. Questions and Answers Raise your hand if you have a question One of our runners will come to you with a device Speak slowly into the device Only one (keep it short) question, please Everybody will see you on the screen
- 4. E-Club of Lake Atitlán-Panajachel William Boegel & E-Club of South Louisiana Philip Zimmerman Starting and Continuing an E-Club
- 5. E-Clubs Getting Started & Keeping Going Rotary E-Club Lake Atitlan Panajachel, Guatemala Dr. Philip Zimmerman, PE, PCC President, E-Club Coastal LA Baton Rouge, Louisiana Dr. William Boegel President, E-Club Lake Atitlan Panajachel, Guatemala
- 6. Starting an E-Club VISIONEERING Focus: Coastal community challenges due to sea level rise, storm surges, land loss, and the salt-life. Mission: Bring coastal communities & interested parties together thru coastal related service. Vision: Community minded individuals actively serving in coastal environments thru Rotary.
- 7. GETTING ORGANIZED: Core Group: Development team for social media and web hosting platforms. Recruitment: Speakers and members concurrently Launch: Thursday noon meeting every two weeks Platform: Join.me to start, now ZOOM.us
- 8. CHARTERING & INDUCTION: Legal: RI Constitution, By-Laws, and Incorporated Membership: 20 member minimum signed up Submit Paperwork: District & Rotary International Await Charter: Awarded Charter, June 28th, 2017 Induct: District installed Officers, and the E-Club Officers installed the members
- 9. Keeping Going HEALTHY & DIVERSE E-CLUB: 19 members • 6 Guatemalan • 11 American • 1 Canadian • 1 Australian Rotary E-Club Lake Atitlan Panajachel, Guatemala
- 10. HYBRID E-CLUB: Physical midday meeting every Thursday Go-to-Meeting Online Platform • Socials • Local projects • District projects • District grants • Global Grants Rotary E-Club Lake Atitlan Panajachel, Guatemala
- 11. BEST PRACTICES: Identify Grant SHEPHERD (personal ownership of grant) Create a MENU of pre-approved projects (CONSENSUS) Be PROACTIVE!!!-CREATE a VISION (ex: SAVE the LAKE) Visit other clubs, Regional project fairs, District and INTL meetings! SHOW your club off to others! Challenge members to visit other clubs with your menu! RESPOND to INQUIRIES Rotary E-Club Lake Atitlan Panajachel, Guatemala
- 12. SIX Global GRANTS opened and closed in 4 years-$450k $100,000 in District Grants FOUR new Global GRANTS in 2018 for $350k And more to come!! Consider a TWO year Presidency! Rotary E-Club Lake Atitlan Panajachel, Guatemala
- 13. E-Club One of District 5450 Buchi Akpeh & E-Club of One World D5240 Michael Henstra Rethink Rotary
- 14. E-Club of World Peace, D5330 Rudy Westervelt & E-Club of East Anglia Martin Brocklebank Weekly Online Meetings Workplace Intranet
- 17. Put the INTERNATIONAL in Rotary Canada United States Germany Australia Sri Lanka France Israel Haiti Jordan Ghana
- 18. 10 States in the U.S. California Connecticut Alabama Illinois Virginia New York Oregon Washington Utah Ohio
- 25. MARTIN BROCKLEBANK FOUNDER & CLUB SECRETARY martin@rotaryeclub.org.uk
- 28. TIME / PLACE MODEL
- 29. FROM ANY DEVICE - ANYWHERE - ANYTIME
- 33. ORGANISE EVENTS / FUNDRAISERS
- 38. North East Wisconsin E-Club Andy Dewitt & E-Club of Australia Nomads John Clements Hybrid Clubs
- 40. NORTH EAST WISCONSIN E-CLUB •WE MEET ON LINE AS WELL AS FACE-TO-FACE •ALL MEMBERS LOCATED IN OR NEAR OSHKOSH WI •WE ARE A DIFFERENT VERSION OF A HYBRID CLUB
- 41. Time / Place Matrix On Demand Live Anywhere Fixed Location Same Time / Same Place Same Time / Different Place Different Time / Same Place Different Time / Different Place
- 42. 1ST THUR - LIVE STREAMING SPEAKER •SAME TIME / DIFFERENT PLACE •SPEAKER FROM ANYWHERE STARTS AT 5:30 P.M. LIVE ON ZOOM MEETING •RECORDED TO ALLOW FOR DIFFERENT TIME / PLACE
- 43. 2ND THUR – FB DISCUSSION GROUP •DIFFERENT TIME / DIFFERENT PLACE •USE FACEBOOK GROUP DISCUSSION FOR CLUB BUSINESS •SERVICE PROJECTS, FUNDRAISERS, SOCIAL, CLUB OPERATIONS
- 44. 3RD THUR – FACE-TO-FACE MEETING •SAME TIME / SAME PLACE •MEET AT 5:15 P.M. AT LOCAL BAR/RESTAURANT FOR COCKTAILS AND HORS DEVOURS •FELLOWSHIP, NETWORKING & RELATIONSHIP BUILDING
- 45. 4TH THUR – FB GROUP DISCUSSION •DIFFERENT TIME / DIFFERENT PLACE •FACEBOOK DISCUSSION GROUP ON ROTARY TOPICS •EXAMPLES •POLIO PLUS PROGRESS •SERVICE PROJECTS AROUND THE WORLD
- 46. 5TH THUR – WHEN THEY HAPPEN •SAME TIME / SAME PLACE •MINI SERVICE PROJECT THURSDAY AFTER WORK •EXAMPLES •CLEAN UP TRAIL, MEAL FOR WOMEN’S SHELTER, STACK SHELVES AT FOOD BANK
- 47. OTHER ITEMS •OUR BIG SERVICE PROJECT IS “BOOK BRIDGES” •WORK WITH OTHER TWO CLUBS IN OSHKOSH ON JOINT PROJECTS
- 48. Time / Place Matrix On Demand Live / Now Anywhere Fixed Location RECAP ON TIME / PLACE MATRIX Face-to-Face Meeting Service Projects Live Streaming Speaker Facebook Group Discussion E-mail, Text, Messaging
- 49. Rotary E-Club of Australia Nomads
- 50. The Rotary Australian Nomads are a Hybrid Club; We meet weekly online using Zoom We also meet at various locations around Australia at what we call Musters. These Musters last from a few days to 2 weeks and are usually organised well in advance and carefully planned These Musters vary and can be • small groups • larger groups
- 52. We do Service work; In our local community In a community we are visiting At Musters In small groups In large groups We have a lot of fun along the way We are ‘Making a Difference
- 53. Charter Muster
- 54. Where we Live
- 55. Where we have had Musters or done Service Work
- 56. Communication
- 57. Club Banner
- 58. Assisting RC of Chinchilla, Queensalnd Assisting RC of Emerald, Victoria Assisting RC of Townsville Sunrise, Queensland
- 61. At Musters we; Socialise Do Service Work with/for our Club and/or with a Local Club Join in with Short Term or Long Term Festivals and/Carnivals as Helpers or Participants Check out local Tourist icons Have Happy Hours Do Craft Learn more about Technology from other members with formal and informal Sessions We also have a good time
- 62. Southern Muster – Halls Gap, Victoria Northern Muster – Bribie Island, Queensland
- 63. THANK YOU FOR LISTENING TO OUR PRESENTATION….
- 64. E-Club of District 7710 Eve Marion/Ronda Pierce & E-Club of Puerto Rico y Las Américas Pepito Rivero Challenges/Advantages of E-Clubs
- 65. CHALLENGES OF E-CLUBS Perceptions: Some are threatened by E-Clubs and do not understand their structure. Some do not see e-Club Rotarians as “real” Rotarians. Physical attendance: Required District Gatherings, Inter Club Meetings, Assemblies, fundraisers, etc. can be hard to get members to attend when they’re not available or simply can’t meet in person due to geographical constraints.
- 66. CHALLENGES OF E-CLUBS Financial Management can be a balancing act: Local banks, deposits, changing signatures, online payment systems, etc., can be tricky. Banks often require personal appearance to change signing officials. Dealing with tax laws from region to region and country to country can be complicated. In America, establishing “501c3 not for profit status” is hard for small clubs and can impact fundraising initiatives.
- 67. CHALLENGES OF E-CLUBS Such a wide variety of participation and attendance options can be overwhelming to members. Online chats, emails, Facebook groups, Zoom, Skype, Blogs, in-person meetings, District Meetings, fundraisers, etc. Discovering and nurturing member strengths and interests can take a bit more time but it’s worth it!
- 68. ADVANTAGES OF E-CLUBS Be anywhere – there are no geographical constraints. Less expensive – no meals! Global Programs - invite speakers to present from anywhere in the world. Leverages technology to bring Rotarians together,
- 69. ADVANTAGES OF E-CLUBS No dress code - Attend meetings in your PJ’s & drink a glass of wine. Easy Makeups - Members from other clubs can makeup meetings by watching your videos or attending your meetings. Flexible model is great for teachers, retirees, and young professionals and fosters more diversity. Request a Makeup!
- 70. ADVANTAGES OF E-CLUBS Access the meeting from your mobile device – laptop, phone, ipad, etc. On Demand - Never miss a meeting! Collaborating with other clubs and groups in other areas is easy. Camera shy? Listen and watch the program & turn off your video camera.
- 71. THANK YOU! Jose M. (Pepito) Rivero, PDG District 7000 and Executive Secretary Rotary e-Club Puerto Rico & Las Americas rivero1@aim.com https://portal.clubrunner.ca/7988 Eve Marion, President Ronda Pierce, President Elect Rotary E-Club of District 7710 emarion919@gmail.com rpierce_nc@yahoo.com (E) eclub@leadwith.us |(T) @LeadWithRotary | (IG) @LeadWithRotary (W) http://leadwith.us |(FB) facebook.com/rotaryeclub7710 PO Box 52472, Durham, North Carolina 27717
- 72. Questions and Answers Raise your hand if you have a question One of our runners will come to you with a device Speak slowly into the device Only one (short) question, please We will see you on the screen
- 73. • Peter Denooy E-Club of Canada One • Facilitator and Host • Brian Carmichael E-Club of SOWNY • Co-Host • Nabil Bedewi E-Club of One World of D5240 • Technical Advisor • Kitty Bucsko E-Club of the Caribbean 7020 • Q & A Runner • Violeta Rivero E-Club of Puerto Rico y Las Américas • Q & A Runner Thanks to all Presenters and
- 74. It is not the strongest of the species that survives nor the most intelligent, but the one that is most responsive to change Charles Darwin See You Online Sometime
- 75. The slides and other presentations from throughout the convention are available through the convention mobile app and on SlideShare at www.SlideShare.net/Rotary_International.
- 76. Rate this session in the Rotary Events app, available in your Apple or Android app store.
Notes de l'éditeur
- Start at 13:00; Introduction and housekeeping
- Start at 13:05
- Start at 13:20
- Start at 13:35
- Start at 13:50
- Notes; Howdy, I am John Clements, currently President of the Rotary E-Club of Australia Nomads or as we are better known Downunder, the Rotary Nomads. Our Membership base consists of; People very new to Rotary at one end of the spectrum to very Experienced Rotarians at the other end Partners of people who are members of other Rotary Clubs. These people get the Face to Face Rotary experience at home and can maintain their Rotary interest while they are travelling
- Notes;
- Notes; The best part about our Zoom Meetings is that you can have a wine whilst sitting in bed with your computer on your lap. The biggest inhibitor for us is when people are travelling and they are in a place where there is little or no Internet service as we rely on the internet to have our Zoom meetings. A large proportion of Australia is not served by the Internet as it is a sparsely populated country. Our Meetings are recorded so that people who cannot get online at the time of the meeting can find out what happened at a later time.
- Notes; We are really no different to other Rotary Clubs in respect to the Service work that we do.
- Notes; We began as a satellite club of the Rotary Club of Jindalee (a suburb of Brisbane) in June 2014 when 3 Rotarians were going away for an extended RV holiday and wondered how they would cope without Rotary Involvement. The slide shows the Nomads in March 2015 where we celebrated our charter at the central location of Broken Hill, New South Wales with our President of the time in the light blue shirt.
- Notes; We currently have 40 members. The map shows where our members live in Australia. We are not on the road all the time – most of us have homes while a few are much more mobile in our vans or motorhomes. Over 90% of members own an RV, even though this is not a pre-requisite for joining. We also have 1 member currently living in Helsinki. He is from Western Australia but works alternately in Helsinki and Chicago. Don’t forget that it is 4000km from the north to the south of Australia and 5000km from the east to the west of Australia which is very similar to Canada and the USA.
- Notes; This map shows where we have done Service Work or held Musters over the past couple of years.
- Notes; We all know communication is vital in Rotary and even more so when our members are scattered. We have an online Travel Calendar to keep track of where members are and our weekly club meetings are always preceded by a detailed agenda and followed by our weekly newsletter, the Bull Tin. We have some terrific Guest Speakers on both Rotary Programs and Non Rotary Programs. We also use Facebook extensively for member chat and public relations.
- Notes; Check out our website for future reference
- Notes; Examples of small groups of members helping at Local Working Bees. Rotary Club of Townsville Sunrise, Far North Queensland is a Red Socks Project for Prostate Cancer Rotary Club of Chinchilla, Queensland was local a Festival Rotary Club of Emerald, Victoria is a Fun Run to have some fun and fundraise for Autism
- Notes; In 2016-17 we were able to donate over $20,000 to our various charities. As our club has evolved, we have not only supported other Rotary Clubs raise money for their charities, but we have managed to raise funds for own charities. The Royal Flying Doctor Service is a National Air Ambulance Service that provides emergency First Aid assistance anywhere in Australia by Air Transport. We have supported them financially since our inception. This epitomises our club motto, HELPING HANDS ACROSS THE LAND.
- Notes; One of the most enjoyable features of our club are our musters. Musters are when a group of members get together in their RVs, motels or cabins and enjoy a mixture of fellowship, fund-raising and service. 2 examples of our musters in the last 12 month period include: # May 2017; Changeover Muster in Berri, South Australia # August 2017; Henley-on-Todd Dry River Bed Races in Alice Springs. The bottom slide shows members and friends with their boat at the boat races. We did not win! One year these races were cancelled because the river was flowing
- Notes;
- Notes; We have nice friendly competition between the Southerners and Northerners and there is quite a deal of Interstate rivalry just as there is between countries and within other countries around the world.
- Notes; We hope that you have enjoyed our presentation, if you want to know anything else about how we operate Allison Hodges from our Club is hopefully in the audience as is a prospective member in Paul McNeill. Speak with one of them, contact us or attend one of our Zoom Meetings. Thank you.
- Start at 14:05
- Start at 15:20
- Start at 15:29; wrap up
- [Keep this slide at the end]
- [Keep this slide at the end, and read this suggested text] Your feedback is valuable so remember to complete the brief session evaluation in the convention mobile app. To download the app, search for “Rotary Events” in your Apple or Android app store.