Presentation delivered by Ricc Ferrante, Smithsonian Institution Archives' Information Technology Archivist & Electronic Records Program Director, at the Smithsonian Archives Fair on October 22, 2010 in Washington, DC.
The basic principles of digital archives and preservation applicable to both personal collections and organizational ones.
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Put Away ... And Not Forgotten
1. Put Away…And Not Forgotten Riccardo Ferrante Smithsonian Institution Archives Smithsonian Institution Archives FairOctober, 2010
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3. SI Archives is …. The institutional memory of a unique American cultural resource and a steward of the national collections. SIA was established to ensure institutional accountability and enhance public appreciation of a great national treasure and the activities of the people associated with it. [Neg.# 7004/b44f10/85-11427_0] [Neg.# SIA2009-0709] Paleontologist Secretary Charles D. Walcott Ornithologist Roxie Collie S. Laybourne Serves scholars, the Smithsonian community, and the general public, offering a range of reference, research, and records services.
18. Obsolescence A digital object becomes obsolete when it can no longer be maintained and rendered in an authentic and reliable manner, with integrity and completeness. Risk factors Physical storage media Individual file formats Applications, operating systems, hardware technology Necessary skill sets for continued access Financial sustainability Too many varieties, precluding the ability to procure and sustain preservation environments Digital Fragility
19. Organize Reduce or eliminate risk factors Preserve Use Effective Preservation Strategies
29. Organize Reduce or eliminate risk factors Preserve Reliable storage media Paper? Optical disks Internal or external hard drives Flash drives Or a combination? Documentation Keep records of what you have done with which objects Essential for remembering what it is and choosing the next preservation step Effective Preservation Strategies
30. Organize Reduce or eliminate risk factors Preserve Use Copies – not masters Other file formats acceptable Effective Preservation Strategies
31. Personal Collections Organize Reduce or eliminate risk factors Preserve Use Organizational Archives Effective Preservation Strategies