18 cd 32
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How to Host a SWek of Welcome
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18 cd 32
- 1. How to Host a SWEek of Welcome Leadership Coaching Committee By: Sarvenaz Myslicki
- 2. 2 1. Introduction 2. What is a SWEek of Welcome? 3. What are the benefits? 4. Setting Expectations 5. Planning & Logistics 6. Examples Agenda
- 3. 3 Sarvenaz Myslicki Introduction SWE Endeavors: Leadership Coach FY13-Present SWEFL Coordinator FY17 Tampa Bay Treasurer FY16-17 Region D RCR FY13 UF Section President FY12 Academics & Work: Engineering Director at Nielsen GaTech MS in CS - 2019 UF BS in CS - 2013 Hobbies: Fitness, baking, travel, and coding!
- 4. 4 What is a SWEek of Welcome? 1. One week of daily events hosted by SWE 2. Held within the first month back to school 3. Chance to partner with other organizations 4. At UF - an annual tradition and most effective recruitment initiative!
- 5. 5 What are the benefits? 1. Reach out when everyone is least busy 2. Get new students involved right away 3. Solidify your leadership team 4. Front load the planning for the year 5. Gain visibility on campus
- 6. 6 Setting Expectations 1. Limit to the executive committee: a. Strengthens the team from the beginning b. Each member leads an event c. Planning is completed before summer ends 2. If making this an annual tradition: a. Announce responsibilities before elections b. Document everything
- 7. 7 Planning & Logistics 1. Officer meeting right after elections 2. Finalize day/time/location before the summer 3. Start forming partnerships early 4. Get creative with publicity 5. Cater to a variety of interests and event types
- 8. Examples
- 9. 9 Sample SWEek of Welcome Flyer SWEek of Welcome August 29th- September 2nd Friday Annual Cookout 7-10 pm Location Monday Scavenger Hunt 7 – 9 pm Location Prizes: Tutoring Sessions Thursday Ice Cream Social 6 - 8 pm Location Tuesday General Body Meeting 6:15 pm Location Free Moes! Wednesday Dress Like an Engineer 5 – 7 pm Location
- 10. 10 FY’13 UF SWEek of Welcome Monday: Scavenger Hunt Tuesday: 1st General Body Meeting Wednesday: Mentoring Social Thursday: Career Day Friday: Engineering Welcome BBQ FY’14 UF SWEek of Welcome Monday: Ultimate Frisbee Tournament Tuesday: 1st General Body Meeting Wednesday: Name that Tune and Ice Cream Night Thursday: Tie Dye Social Friday: Engineering Welcome BBQ Sample SWE Activity Lists
- 11. 11 FY’15 UF SWEek of Welcome Monday: Dodgeball Game Tuesday: 1st General Body Meeting Wednesday: SWE Mentoring Kick-Off Ice cream Social Thursday: Tie Dye Social Friday: Engineering Welcome BBQ FY’16 UF SWEek of Welcome Monday: Luau Beach Volleyball Tournament Tuesday: 1st General Body Meeting Wednesday: Big Gator/Little Gator Ice Cream Social Thursday: Tie Dye Social Friday: Engineering Welcome BBQ Sample SWE Activity Lists Cont’d
- 12. Questions?
- 13. Thank You! Get in touch: Sarvenaz.Myslicki@gmail.com
Notes de l'éditeur
- Reach out when everyone is least busy Academics and other commitments will pile up throughout the semester Get new students involved right away Solidify your leadership team Get used to working together early Front load the planning for the year Get the initial experience/planning learning curve out of the way (ex: how to book rooms, print flyers, order food, create meeting agendas) Gain visibility on campus SWE became known by the student org center as one of the best-run orgs, and we have won multiple awards for the event
- Finalize day/time/location before the summer Rooms book fast during the first month back One those three are set everything else falls into place (volunteers, publicity, planning the activity) Start partnerships early Other engineering clubs Not every event needs to be ‘yours’. Ex: our Friday BBQ is part of all engineering, and we help them publicize (win-win) Companies and local establishments (tutoring companies, restaurants, etc) Get creative with publicity Partner with new student orientation hand-outs Partner with college (part of ‘welcome to college of engineering’ acceptance letter) Create a simple flyer for the whole week Get all avenues (email, facebook) Cater to a variety of interests and event types Ex: one physical sport/activity, one general body meeting, one mentoring event, one professional development event, one combined social
- FY’12 at UF (branding was updated) Highlight your sponsors Show all the information in one simple visual Splurge on fancy/glossy paper Use the new logo & branding!
- Notice: each new executive board keeps what they like and adds their own flavor. Each year it in some way takes on the personality of the new leaders