SahanaCamp NYC Day 2 AM: Introduction to the Sahana Emergency Management System; system developed by New York City Office of Emergency Management for managing its all-hazards sheltering plan

1. Welcome to
SahanaCamp NYC
Wednesday, May 23, 2012
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2. Thanks to our Sponsors
Platinum Sponsors:
Gold Sponsor: Host:
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3. SahanaCamp NYC Agenda
Day One: Tues., May 22nd Day Two: Weds.,May 23rd
Sahana Software Solutions Deploying Sahana Software
Morning Morning
Introduction to Sahana & Sahana Emergency
SahanaCamp NYC Management System
Case Studies & Partnerships with SSF
Demonstrations Afternoon
Afternoon Sahana Eden
Disaster Simulation Resources Required
Requirements of Local Managing the Project
Organizations
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4. SahanaCamp NYC
Daily Schedule
8:45 AM Breakfast Tuesday & Wednesday
9:00 AM Morning Program begins
10:15 AM Morning Break (15 min)
12:00 PM Lunch (Downstairs)
1:00 PM Afternoon Program begins
3:00 PM Afternoon Break (15 min)
5:00 PM Adjourn
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5. SahanaCamp NYC
Introduction to the
Sahana Emergency Management System (SEMS)
Sahana Mayon & Sahana Kilauea
May 23, 2012
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6. What is the Sahana Emergency
Management System (SEMS)?
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7. The Sahana Emergency
Management System (SEMS)
A suite of programs designed to assist Emergency
Management with staff and facility resource
management in the event of an emergency
The Sahana Resource Management Program
Planning and preparedness tool used to prepare the
coordination and deployment of staff and facilities
Includes staff, organization, facility and scenario-based
planning
The Sahana Registry Program
Tracking and reporting tool for staff and client registration
Can be used in emergency facilities: evacuation centers,
emergency shelters, PODs, etc.
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9. Sahana Resource
Management Program
Manages staff and facility resources, response
plans, and assists emergency managers with event
response through activating scenario plans.
Prepare:
Allows emergency managers to prepare by assigning
resources to facilities based on different scenarios.
Scenario planning should complement an organization's
existing emergency plans.
Respond:
Events are responded to by activating a scenario.
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12. Sahana Resource Management Program
Video Tutorial
Planning with the
Sahana Resource Management Program
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14. Sahana Registry Program
Provides tools for registering both clients and staff at
emergency facilities
User functions focus on easy input of client information:
Entering client information
Grouping clients
Searching for clients and staff and exporting searches
Registering and tracking staff
Checking staff in and out for shifts
Facility reporting
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15. Sahana Registry Program
Administrator Tools
Allow emergency managers to control access to features
and monitor the status of the activation.
Designed to be run by an emergency manager overseeing
specific facilities or by a general manager.
Administrator Tools include
Reporting Dashboard
Access Control Lists
Facility Module to allow importing facility information from
the Sahana Resource Management Program*
Maps for visual display of facility information
* The Sahana Resource Management Program provides facility information to the Sahana
Registry Program; the Sahana Registry Program cannot register staff and clients in
facilities without facility information
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16. Sahana Registry Program
Video Tutorials
Registering Clients
Registering Staff
Dashboard and Reporting
Facility Management
Management and Administration
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17. Installation of the
Sahana Emergency Management System
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18. Sahana Emergency Management System
Video Tutorial
Installation System Requirements
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19. SEMS System Requirements:
Server Software
SEMS is built around a LAMP (Linux, Apache,
MySQL and PHP) application service stack running
Ubuntu Linux.
Server Software Requirements:
MIN
SOFTWARE VERSION COMMENTS
Ubuntu 10.04 Most current 11.10 recommended
Apache 2.2.14
MySQL 5.1.41 MySQL 5.3 compatible
PHP 5.2.12 Most current 5.3 version strongly recommended
PHP-MySQL
PHP-GD
PHP-APC 3.1.3 Versions prior to 3.1.3 have known issues
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20. SEMS System Requirements:
Browsers
Client web browser:
Support for HTML and PNG images required
Cookies and Java Script must be enabled
Latest versions of Mozilla Firefox and Microsoft
Internet Explore 8 (IR) are supported
Older versions of IE (5.5, 6 and 7) are not supported
Other browsers, including Chrome and Safari, may work
with SEMS but are not supported.
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21. SEMS System Requirements:
Time Synchronization
Critical to have precise system date and time on
the server hosting SEMS.
Recommended that system administrators install
time synchronization such as ntpd (popular
daemon that synchronizes host's time with other
machines).
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22. SEMS System Requirements:
Hardware & System Config
Minimum Recommended (sufficient for
development and testing environments):
Intel Pentium or AMD Athlon CPU
200 MB Available Disk Space
512 MB RAM
Access to the internet (preferably broadband)
More robust hardware configurations which
support scalability and high-availability are
recommended.
Production databases require several gigabytes of
space.
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23. SEMS System Requirements:
CPU
Deployment CPU CPU / Database Staff Pool Facilities
Type Memory File Size Count Count
Testing & Pentium 4 512 MB 100 MB 50 10
Development
Small AMD Athlon, 2 GB 300 MB 500 50
(32 or 64 bit) Intel Xeon
Medium Intel Dual 4 GB 1 GB 10,000 100
(32 or 64 bit) Core Xeon
Large (64 bit) Intel Xeon 8 GB 5 GB 300,000 1,000
Quad Core
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24. Questions
and
Feedback
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25. Excuse Me.....
Ahem....
I have a question...
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26. The Sahana Emergency Management System has
two main programs:
The Sahana Resource Management Program
The Sahana Registry Program
These are installed on a server environment and
are accessed via the internet (or local network)
using a web browser
In an emergency:
Internet (or network) access might not be available
from shelters, PODs or other emergency facilities
I need something that works offline and on a laptop!
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27. Standalone Sahana Registry Program
Sahana Kilauea
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28. What is Sahana Kilauea?
Sahana Kilauea is the Sahana Registry Program:
As a portable app - on a USB stick – it can be run off of
the stick or installed on computer's hard drive
Includes compatible browser software (firefox)
Pre-configured with a database and settings exported
from your production SEMS settings (staff, facilities,
organizations, events, etc.)
Provides all of the functionality (registration of
client/staff, searching, dashboard, reporting) of the
Sahana Registry Program in a standalone and offline
mode
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29. Hands-On Demonstration
Sahana Kilauea
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30. How do I get SEMS?
SEMS is being distributed to local jurisdictions
through a federally funded Regional Catastrophic
Planning Team that supports ~30 county-level
jurisdictions in four states: Connecticut, New York,
New Jersey and Pennsylvania.
The SEMS package includes a DVD that includes all
required server and application software, and
installation, systems and user documentation,
video-based training.
The software, support documentation and training
materials will be available from the Sahana
Software Foundation.
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