The document provides information for the crew of the Truck Festival 2014, including travel details, accommodation, schedules, roles and responsibilities. Crew members will camp on site from Wednesday to Sunday and will receive meals. Their roles include camera operators, sound and lighting technicians. Health and safety is a top priority. Crew must bring essential equipment like tents and be prepared to work long days.
2. Hello Truck Crew!
Welcome to this lovingly crafted information pack. Within these
pages the answers to most of your serious questions should be
answered. Any member of staff will be happy to answer any
which are not.
Truck Festival 2014 takes place at Hill Farm, Oxford, OX13 6SW
and is located just outside the picturesque rural village of
Steventon.
The festival itself runs from Friday 18th
to Sunday 20th
with the
general public having access from 10am on Friday.
However as we the crew are rigging and setting up lighting,
sound systems and cameras we will be there from the afternoon
of Wednesday 16th
till the morning of Sunday 20th
.
This pack contains:
- Travel Information
- Checklist of everything you need to bring
- Health & Safety Information
- Provisions (Food Provided) Information
- What you may do in your downtime
- Information on Local Shops and Pubs
- Essential Contact Numbers
- Festival Map
- Explanation of Crew Roles
- Stage/Band Performance Schedule
Take time to read this information as it could save your life … or
tell you how to get to the pub.
Most importantly you need to remain professional at all times,
this is work experience in a potentially dangerous environment
and any stupidity could result in injury. Further to this, while on
location you represent the University and any negative behavior
on your behalf reflects badly on the University and its staff.
Those wanting to keep up to date with events as they happen at
Truck can follow their social media pages:
Twitter – twitter.com/TruckFestival
Facebook - www.facebook.com/TruckFestival
3. Travel Arrangements
Coach:
A coach with enough space to transport the entire student crew
and their personal belongings (Clothes, Tent, Sleeping Bag etc.)
will be going to and coming back from the festival. Should you
wish to make your own way there see section below.
Those wanting to travel by the provided coach need to meet
outside the library at the University on Wednesday 16th
July for
12pm midday. The coach will be leaving at 1pm and before then
everyone needs to board and load their gear, If you fail to turn
up without informing anyone of your lateness the coach will
leave without you as we have a schedule to keep to.
Another coach will also bring those same students back on
Sunday 20th
July and we aim to leave the site at 11am and be
back at Solent for 1pm.
Making Your Own Way:
If you prefer, you can organise your own transport to the festival,
if you plan to do this then please notify Polly Long or Sam Moles
so your name can be taken off the coach list.
The location of the festival is Hill Farm, Church Lane, Steventon,
Oxon, OX13 6SW. Google Maps will provide accurate directions,
be careful as Sat Navs may not due to the fairly remote location
of the site.
If faced with security at entrance you will be able to gain access
by informing them that you are Solent University crew.
Parking On Site:
There is parking available to all crew working as the festival, this
includes but is not limited to us as there are many others working
on site so be considerate to others.
Parking is located next to the crew campsite, which can be seen
on the site map in a few pages.
4. Accommodation
Camping:
The entire Solent crew will be in the crew campsite along with
other member of crew working on site. The campsite has several
porta-loos for crew use only and is located next to the crew
parking area. You will all need your own camping gear and it is
your individual responsibility to organise this, if you can then
share tents with friends to lighten the load you bring.
Catering:
Hot meals are provided by the festival organiser and will cater to
all needs (Vegetarian, Vegan etc.), there will be a ticket system
in operation so you can collect your meal when you like and the
amount of tickets you receive is listed below:
Wednesday – 1x Hot Meal Ticket
Thursday/Friday/Saturday – 2x Hot Meal Tickets
A breakfast of cereals will also be provided each morning.
Bring snacks to keep your energy levels up as each day will be
long, there is a small Co-Op (Open 8am-10pm) in the local village
and has been highlighted on the map in a few pages.
There are plenty of water filling points throughout the site so
keep a bottle with you to main hydrated.
Crew Downtime
When not scheduled to work by the Rota, crew can use their time
as they wish, within the constraints of decency and the law.
You may wander the site and watch the acts, chill in the camp,
take a stroll into the village and spend money in Co-Op or look
out of place in the play park, whatever takes your fancy.
You are even allowed to consume alcohol and there are pubs in
the village and at the festival, however save this till the evening
when you shift has finished rather than during the day and always
remember to be safe and that at all times you are an ambassador
of Solent University. Remove Solent crew T-shirts if drinking.
5. Health & Safety
All crew are required to observe safe working practices and to
comply with the requirements of the Health and Safety at Work
Act, Noise At Work Act, Working at Heights and other relevant
legislation.
The safety of everyone on site is of utmost importance, and it’s
everyone’s responsibility to contribute as a collective to ensuring
we can attain a high standard of health & safety.
Crew who are involved in the rigging and de-rigging must wear
steel toe capped boots at all times. We have around ten pairs
ranging in size that can be borrowed, however if you wish to
work in this profession you probably want to buy your own pair.
Persons present in the pit, on stage and other high noise-level
areas during performances must wear ear protection. Noise
cancelling ear defenders and earplugs will be provided to crew
working in high noise-level environments.
With the event held during mid summer the weather can be
extremely hot and humid, therefore you should be consuming a
large quantity of water to ensure you remain hydrated. Carry a
bottle with you at all times to fill up from one of the many taps
on site.
Finally if you decide to venture into the local village for the shop
or the pub then you will have to cross train tracks and walk
adjacent to the road. Both of these could be potentially fatal so
avoid travelling alone, inform others of your journey, always be
aware of your surroundings and (I know you are all adults) but
check both ways at junctions/crossings.
Essential Contact Information
Polly Long Peter Richardson Jonty Stewart
07521806580 07779238220 07966456913
Matt Hickling Juan Battaner-Moro Sam Moles
07528858108 07870159581 07931643020
6. Check List - Essentials
o Tent
o Sleeping bag & Roll matt/Air bed
o Appropriate footwear (Wellies, Walking boots, Steel toe-
capped boots if necessary)
o Clothing (Bring a variety for all weather as well as spares, if
you have a crew top please bring it)
o Sun Cream
o Baby Wipes and other toiletries (Tooth brush and Tooth
paste, deodorant etc.)
o Hand sanitizer
o Toilet Roll (Better safe than sorry)
o Medication (Hayfever pills, Inhaler etc.)
o Snacks
o Water Bottle
o Waterproof clothing
o Sunglasses
o In-ear headphones (Camera Operators Essential)
o Money
o Torch
o This crew information pack (Which includes all the
information you will need including maps, band schedule
and essential contact numbers)
Check List – Not Allowed To Bring
o Drugs including ‘Legal Highs’
o Weapons
o Excess Alcohol
o Glass Bottles
o Disposable BBQ’s
o Fire Wood
7. Crew Positions & Explanations
Camera Operator
Operates Camera while taking direction from Director/Vision
Mixer. Acting swiftly on feedback provided to achieve Director’s
vision although always looking for new shots. When using a
Panasonic 371 you need to adjust iris as well as framing and
focusing.
Unit Manager & Assistant
One Manager and Assistant for each stage, responsible for
ensuring each department underneath them is operating
correctly. Also responsible for ensuring we have clearance to
record.
Director/Vision Mixer
Provides instruction to Camera Operators. Ensures Vision and
Sound Engineers are performing their roles correctly and offers
feedback and assistance.
Vision Engineer
Responsible for colour balance using the CCU’s and handles the
video processing from cameras to vision mixing desk as well as
rigging co-ordination.
Sound Engineer
Setting up and monitoring sound devices on several different
stages, also in control of the VI6 Desk. Other responsibilities
include rigging and mixing sound and setting up ambient
microphones.
Sound Assistants
Assisting the Sound Engineers and taking turns operating the VI6
Desk with them.
8. Media Manager
Logging recordings from all stages being recorded onto Hard
Drives. Labeling content and then formatting removable media
for more recording.
Lighting
Responsible for setting up, monitoring and controlling the
lighting rigs on the Veterans & Virgins stage.
Noise Monitoring
Responsible for checking audio levels at various locations in and
around the site at different times during the day. Levels are
required by law to not breach certain levels and their role is to
check this is not happening.
You will be informed of your individual role before we go to the
event, however this is an opportunity to learn new skills as well
as building on those you already have so there may be flexibility
at the festival to try something new.
Rota’s will not be provided until we arrive on site.
For anyone wishing to swap roles, we will try to arrange role
trading if possible.