2. AR50383 Assignment
Name: (Sameh Kandil Mohammed Ibrahim)
Page 2 of 9
Contents
1.0
Introduction .................................................................................................................................. 3
1.1
Purpose of Project Charter ......................................................................................................... 3
2.0
Project Overview .......................................................................................................................... 3
3.0
Justification .................................................................................................................................. 3
3.1
Business Need ............................................................................................................................ 3
3.2
Strategic Alignment ..................................................................................................................... 3
4.0
Scope ............................................................................................................................................. 3
4.1
Objectives ................................................................................................................................... 3
4.2
Major Deliverables ...................................................................................................................... 3
5.0
Duration ......................................................................................................................................... 4
5.1
Milestones ................................................................................................................................... 4
5.2
Brief Timeline .............................................................................................................................. 4
6.0
Budget Estimate .......................................................................................................................... 5
6.1
Funding Source .......................................................................................................................... 5
6.2
Estimate Breakdown ................................................................................................................... 5
6.3
Forecast Payments Flow ........................................................................................................... 5
7.0
Assumptions, Constraints and Risks ......................................................................................... 6
7.1
Assumptions ............................................................................................................................... 6
7.2
Constraints .................................................................................................................................. 6
7.3
Risks ........................................................................................................................................... 6
8.0
Project Organization .................................................................................................................... 6
8.1
Roles and Responsibilities .......................................................................................................... 6
8.2
Stakeholders ............................................................................................................................... 8
List of Figure
Figure 1 High Level Schedule ………………………………………………………………………………………………….4
Figure 2 Forecast Payments Histogram…...…………………………………………………………………………………….5
Figure 3 Reporting Structure.………...…...…………………………………………………………………………………….7
Figure 4 Project Organization Structure......…………………………………………………………………………………….7
Charter Version History
Version Date Author/Editor Reasons
01 02nd January 2014 Sameh Kandil Initiate the first version of project charter for senior
management review
3. AR50383 Assignment
Name: (Sameh Kandil Mohammed Ibrahim)
1.0 Introduction
1.1 Purpose of Project Charter
The project charter for Copham Hospital defines the business need and objectives for constructing Copham hospital
considering what will be delivered according to the time constraints, budget, risks and resources. It is essential
document for initiating, planning, executing and handover the project, Elson (2010:3).
2.0 Project Overview
Copham hospital will be a new community hospital, which will provide continuing care medical services to the
community residents. The planned dates for hospital opening will be on Mar-2017. CPCT obtained approval from the
department of health to procure the hospital by an allocated budget of £ 26 million.
3.0 Justification
3.1 Business Need
UK’s national health services strategy has been changed in terms of how the service will be delivered to the patients.
The specialist and emergency care are provided in the regional centres but after the medical crisis will be under
control and stable enough, the subsequent necessary medical care will be provided away of these centres. It will be
served through the new community hospitals. One of the new community hospitals to be built to suit the new strategy
is Copham hospital which will be built to cover the continuing care for patients after releasing them from the regional
specialist centres.
3.2 Strategic Alignment
Constructing and operation of Copham hospital will fulfil strategic goals for CPCT:
• Build more hospitals to provide healthcare services to the semi rural area, which currently has 65,000 people.
• Achieve the sustainability by constructing a sustainable building that can save power and water, Burke (2013:80).
• Comply with the Corporate Social Responsibility policy, as the new hospital will serve the community, achieve
financial returns and sustain the environment.
• Enhance the ability of CPCT to respond effectively to patients needs.
4.0 Scope
4.1 Objectives
Constructing of Copham hospital will achieve many objectives:
• Comply with the new strategy of UK’s national health services.
• Provide continuing care for the patients who used specialist and emergency care.
• Increase in the rate of medical services provided by CPCT hospitals to the resident of the semi rural areas.
• Improve wait times for the patients of semi rural areas, CLHIN (2009:5).
• Meet the extra medical care demands in the future due to the expected population growth.
4.2 Major Deliverables
The major deliverables, which have to be achieved in order to meet the project objectives;
• Get the project stakeholders commitments in order to obtain their needs and expectations, Burke (2013:77).
Stakeholder’s needs are essential to go forward in developing the design.
• Developing the hospital services planning as per CLHIN (2009:6). The service plan has to take into consideration
the future residents demands until 10 years ahead.
• Development of medical service standards to be used by the medical staff when acting with the community
patients, South West LHIN (2011:2).
• Competitive selection for the project management firm, design consultant and contractor. The aforementioned
entities have to be specialists in healthcare sector with a wide tracked experience in healthcare projects.
• Possessing a sustainable design that aligns with CPCT’s sustainability policy. The hospital will consist of
Hospital building (6,000 m2), Clinical accommodation (two floors), Car Parking (250 cars).
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4. AR50383 Assignment
Name: (Sameh Kandil Mohammed Ibrahim)
Page 4 of 9
5.0 Duration
5.1 Milestones
Major milestones/deliverables provided below;
Milestones/Deliverables Target Date
Project Charter approval and Initiation February-12-2014
Procure Project Management Firm March-26-2014
Procure Design Consultant May-07-2014
Concept Design Development August-07-2014
Detailed Design and Tender Documents Development January-26-2015
Tender and Awarding April-30-2015
Commencement of Construction June-03-2015
Occupancy March-27-2017
5.2 Brief Timeline
Figure 1
5. AR50383 Assignment
Name: (Sameh Kandil Mohammed Ibrahim)
6.0 Budget Estimate
6.1 Funding Source
Department of Health (DOH) will fund the project with an allocated budget 26 million but the required budget is 31
million. Total deficit is 5 million, however, 2 million can be gained from existing site disposal so the extra budget that
that has to be arranged by DOH is 3 million.
6.2 Estimate Breakdown Estimate Breakdown
# Item Estimated Budget
1 Professional Fees 2,700,000 £
2 Land Purchase 1,000,000 £
3 Civil and Architectural Works 10,336,842 £
4 Mechanical Works 5,336,842 £
5 Electrical Works 1,389,474 £
6 Sanitary Works 600,000 £
7 Fire Fighting/Alarm Works 336,842 £
8 Medical Equipment 4,000,000 £
9 Commissioning 2,000,000 £
10 Contingency 2,575,000 £
11 Surface Diversion, Access Road and
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6.3 Forecast Payments Flow
Figure 2
Decant Cost
725,000 £
Total 31,000,000 £
2014 2015 2016 2017 2018 Total
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 (million)
1.14 0.18 0.11 0.16 0.47 0.23 3.36 1.36 3.52 5.76 6.28 3.62 2.97 1.16 0.00 0.00 0.00 0.68 - 31
6. AR50383 Assignment
Name: (Sameh Kandil Mohammed Ibrahim)
7.0 Assumptions, Constraints and Risks
7.1 Assumptions
• The Department of Health’s new strategy related to continuing care will not change.
• The funding allocated to the project will be available through Q1 2014 and the total fund will not be less than
Page 6 of 9
£31 million.
• The current rate of population increase will not change as it was used to forecast the future medical demands.
7.2 Constraints
• The hospital has to be opened to the public not later than March-17.
• The cost of constructing the hospital has to not exceed 31 million.
• The design has 35 days reviewing and approval period by CPCT.
• Availability of resources in the construction labour market, Saskatoon Health Region (2010:6).
7.3 Risks
# Risk Area Probability Impact Mitigation Plan
1 If stakeholders’ requirements will not be fully
realized, design changes would be resulted
during design and construction. These changes
will impact negatively the allocated budget and
completion date.
High High Define all potential stakeholders and
liaising closely with them to understand
their needs and requirements to be fully
utilized in the design.
2 If the allocated fund will not be available in Q1
2014, the procuring of the project management
firm and the design consultant will be delayed
and thus delaying the project completion date.
Medium High Communicate with the department of
health to make sure the Copham
hospital will be prioritized properly to
start getting the fund in Q12014.
3 If the quarterly payments according to the
payment flow section (6.3) will not be available
on time, the contractor performance will be
affected, especially the forecast payments in
2016 estimated to be 19 million.
Medium High The funding flow table has to be
communicated with the department of
health to get an approval on the forecast
payments flow.
8.0 Project Organization
8.1 Roles and Responsibilities
The project will be managed through four teams. The table below shows the role of each team and also the below
diagram points out the general reporting structure between those teams.
Project Delivery Team (Roles) Responsibilities
Project Sponsor (CPCT) • Inform CPCT’s senior leadership team of the relevant information.
• Approve project charter and lead the final decision-making on unresolved issues.
Copham Hospital Steering Committee • Ensure effective communications with stakeholders.
• Monitor time, budget, risk, quality and scope and take the decisions related to each.
Project Manager (Project Management
Firm)
• Lead the project implementation team in design, construction and closure.
• Decisions on all key issues related to the project within the approved schedule, budget
and scope.
• Monitor the project objectives of scope, schedule and budget.
Project Implementation Team • Coordinate tasks related to design and construction to execute a successful project.
• Implement project delivery plan to achieve the project objectives of schedule, budget
and scope.
