from the May 9, 2012 meetings

1. COTN Ministry Teams Meeting Minutes – May 9, 2012
Ministry Team: Finance & Stewardship
Members Present:
Tom McNally Dave McKinnon
John Oldham
Discussion Items:
Finance report for march
Agenda for Saturday May 12th expanded team meeting
Weekly giving is behind for March and April
Streamlining processes for Financial reporting
Action Items:
Communicate actual to budget spending with Vestry liaison and Team leaders to confirm go
forward spending – Tom McNally, 6/1
Ensure pledge statements are mailed quarterly – Dave McKinnon, 6/1
Define rules for privacy on stewardship campaign and pledges – John Oldham, 5/15

2. COTN Ministry Teams Meeting Minutes – May 9, 2012
Ministry Team – Buildings and Grounds
Attendees – Ken Special, Jon Showalter, Susie Holmes
Agenda Items –
A/V Systems
Broken Tree limb, sweetgum tree removal
Dump Cleanup
rd
Leak in 3 grade classroom
Cleaning of church
Blinds for education building classroom
Parking lot in old playground area
Carpet repair in sanctuary
Bulletin boards in education building
Stair brick repair
Nursery painting
Coat rails in classroom
Landscaping service budget
Removal of trash pile
Action items
Action Items Assignee Due
Date
Contact Randy Richardson to determine scope of work and Susie
equipment requirements and budget for A/V in Corlett Hall and
Sanctuary
Contact Ed Bldg Architectural firm about leak in 3rd grade Susie
classroom
Meet with Dave McKinnon and Stephanie to discuss sweetgum Susie May
removal 14th
Carpet Repair in sanctuary Marc
Check with teachers about Ed Bldg heat problem Susie
Contact cleaning firms to meet with Dave for church cleaning Jon and
when Dave is on vacation Susie

3. COTN Ministry Teams Meeting Minutes – May 9, 2012
Communications Team Meeting
5-9-12
Team Members Present:
Becky Christian, Sarah Bernart, Ben Huckaby, Emilie Sigel, Karen Ridout, Ailsa Tessier
Vestry Liaison:
Joel Kamya
Agenda/Items Discussed:
1) Update on Branding Effort, Design Work from Kreative Promotions (Stephanie)
- Looked at round 5 changes from Kreative. Group consensus was to approve the logo design
with the text at diagonals, after very minor changes (dots in between Nurture and Inspire and Inspire
and Grow, slight tweak to the dots in the i's of Nativity in the main logo).
- Brochures - part of what the contract with Kreative involves is the printing of a number of
brochures.
=> Who designs these? We will definitely need to proofread first, content, layout, and
design will most likely be in house.
=> Brochures needed:
* General Brochure
* Outreach Brochure
* Stewardship
* Youth/Christian Education
* Spirituality and the Arts
2) Website & Communication Channels
- Idea from Stephanie: ability to blog would be great to have (either integrated into the site or as
a peripheral site)--it's important to try and create a community, too. Possible integration of Pinterest, a
prayer board, forum, whatever can be done to tie people together and have ways to connect with the
church both on and off campus (online).
- What about people of the congregration that aren't as comfortable with things like Facebook,
Twitter, Pinterest, etc.? There has been a suggestion that a class or something similar on using

4. COTN Ministry Teams Meeting Minutes – May 9, 2012
Facebook so that people can see what it's all about and how to use it. It would be pretty easy to extend
this idea to other communication channels, too.
- Important thing for us to keep in mind: we can't limit ourselves to any one or collection of
communication channels. Not everyone will be online, not everyone will read a printed mailer or insert
in the bulletin, etc.
- We decided on Wordpress for the new Nativity website. Ben will get together an email
discussion on site features, content, and pages so we can start planning a layout and deciding upon a
Wordpress theme.
3) Facebook and Twitter Update
- Where could we go to setup a training class for Facebook, Twitter, etc?
- Can we look to NC State McKimmon Center and the Encore program to rent a computer lab for
training?
=> Do you need to be an NC State employee to do this? (Ben can look into it)
- What other options are there? We need to have computers available for people to work on, a
PowerPoint alone is not enough.
4) Adding a Youth Member to the Communication Team
- Should we try to find a youth who would want to help out with church communications to join
the team?
- Responsibilities:
=> Attend team meetings and offer input and perspectives
=> Assist with the work of the Communications Team
=> Contribute to communication outlets (Glad Tidings, Facebook, etc)
5) Fall Stewardship Campaign
- We will most likely be involved in this.
- The challenge: how do we make this personal and make people feel like they are involved in
the success of the church?
6) Misc
- Gail and Alfred will be in charge of signage
- Joel will report back to the group on Saturday's finance meeting

5. COTN Ministry Teams Meeting Minutes – May 9, 2012
Open Action Items:
Description (person assigned, due date)
1) Start team discussion on new Nativity site features, areas, and content (Ben, May 16th)
2) Investigate places where we could hold a Facebook training class (Karen, June 13th)
3) Coordinate brochures (Ailsa, summer)

6. COTN Ministry Teams Meeting Minutes – May 9, 2012
Ministry Team Minutes - Adult Formation
May 9, 2012
Attendees: Nancy Terry, Carl Terry, Ken Tessier, George Douglas
Agenda items discussed:
Deacon David Lynch has agreed to lead adult ed class on June 3 and 10 on the subject of sacred
music.
George Clifford and Carl Siegel will lead a discussion of environmental issues and religion on the
last two Sundays in the month, June 17 and 24.
Jesse Lowe will lead an adult education discussion on four Sunday evenings from July 1 through
July 29. This will occur adjacent to the special Sunday evening programs now being planned by
the worship committee
All Sundays from July 1 through September 2 (Labor Day weekend) will feature a lectio divine
discussion lead by various volunteers who are interested. There are nine Sundays total. Dates
assigned at this point include: July 15- George Douglas; July 22- Carl and Nancy Terry; Harlan
Hagge has agreed to lead at least one Sunday. Others to be asked include Jane Vella, Karen
Ridout, Gail NcNally, Phyllis Barnwell and more as needed. Our objective will be to fill in all
nine Sundays by the time of our June meeting.
The fall adult education program for Sunday's currently shows the following schedule:
September 9 - Kickoff with preview of subjects to be covered (similar to last year)
September 16 - Special outreach committee program (content TBD)
September 23 - Five Languages of Love with Nancy and Carl Terry
September 30 - Week two of the above
October 7 - Church picnic
October 14 - Visit by Bishop Curry
October 21 - Stewardship program
October 28 - Vestry discussion
November 4 - George Clifford - religion and politics
November 11 - Interfaith guest series
November 18 - Interfaith guest series
November 25 - Interfaith guest series
December 2 - Annual meeting
December 9 - Advent program (TBD)
December 16 - Advent program

7. COTN Ministry Teams Meeting Minutes – May 9, 2012
A week night series, Midlife Directions, will be held on Tuesday evening, September 18 -
November 6, to be lead by Carl Terry
Harlan Hagge has been trained to mentor EFM and Gail McNally will be trained within the next
60 days to serve as a co-mentor. Several people have expressed interest in participating. The list
should be finalized by the time of our June meeting
In preliminary discussion about 2013, we would like to schedule three more interfaith guests for
three weeks prior to lent. We also discussed a possible book study based on the book Two
Visions of Christ by Marcus Bork and N. T. Wright. Clay Stalmacher, a professor at NC State,
has lead a class there in the Encore program for adults. It was mentioned that we might be able to
have him come to kick off the discussion. It was agreed that we will need an alternative program
for Lent as well.

8. COTN Ministry Teams Meeting Minutes – May 9, 2012
Ministry Team –Children’s Formation
Members Present – Becky Showalter, Megan Douglas, Lisa Avery
Agenda Items Discussed –
Nursery coverage – Nina and Kristen will communicate with each other re:schedule
Sunday School curriculum – Kellum has info from one church
VBS on track
Need SS teachers
Decide on curriculum for PS class for Fall 2012
Action Items –
Clock in nursery, check NVAC in PS room – Megan
Send sheet for summer Sunday School, to Laura Cashion – Megan
Ask for SS teachers for 2012-2013 through Yahoo group email– Lisa
SS teachers survey – Becky
Info into Google Docs - Becky

9. COTN Ministry Teams Meeting Minutes – May 9, 2012
Ministry Team: Youth Education
Members Present:
Sally Bloom
Stephen Hollis
Olivia Herrick
Gail Till
Group reviewed comments from youth leaders about draft guidelines for youth group activities. It was
decided that categories of commitments would be suggested by leaders at the beginning of each youth
group next fall. Youth will decide actual amount of commitments needed for participation at certain
events. Parents will be made aware of these changes. Stephanie attended for part of the meeting and
discussed upcoming confirmation plans and a general discussion about youth leaders and leader training
was held.
Action items: brainstorm leader recruitment

10. COTN Ministry Teams Meeting Minutes – May 9, 2012
Ministry Team – Newcomers Ministry Team
Attendees - Geyer Longenecker, Sue Young, Kari Marotta
Agenda Items Discussed –
Re-organizing in Narthex and Estill House
Greeters dinner – early September
Guest register –follow up with scheduling callers by months
Ways to show announcements/bulletin boards
Coordinate with the office the input of completed forms
Action Items –
1. Contact administrative office to coordinate newcomer registration –Geyer, 6/13
2. Schedule with administrative office to confirm a date for newcomer team dinner to recruit
greeters and review procedures – Kari, 6/13
3. Re-visit narthex and draft plan changes for space – Sue, 6/13
4. Print additional copies of campus maps – Geyer, 6/13

11. COTN Ministry Teams Meeting Minutes – May 9, 2012
Outreach and Parish Life MinistriesTeams (Joint Meeting)
Present: Fran Kenney and Sandy Entrup from Parish Life team; Carl Sigel, Harlan Hagge, Pete Crow, Jane
Heyward from Outreach team
The entire meeting focused on preparations for the Outreach Fiesta, Sunday, June 3, beginning at 5:30
pm (a collaboration between the Parish Life team and the Outreach team).
Goals: Parish Life’s goal is intergenerational fellowship; Outreach’s goal is a cross-cultural kickoff of this
year’s outreach theme, Hunger and Poverty
Planning Team: those listed above as present
Decisions/Brainstorming:
1. Program outline: 5:30 Dinner
6:30 music and dance (and dinner cont.)
7:00 game—jeopardy
2. There will be a concerted effort to include youth:
Kid’s piñata
Serving
Decorations
Jeopardy
3. Pamphlet—hunger/poverty information and link to COTN outreach programs
4. Possible categories for jeopardy: (include some Latino leaning questions)
Ministries at nativity
World affairs
Local and national
Key nativity activities related to hunger and poverty
Starts w letter “?”
Surprising facts

12. COTN Ministry Teams Meeting Minutes – May 9, 2012
Child’s play (youth activities)
5. Food: cover dish w COTN cookbook recipes suggested but not necessary ; El Buen Pastor dishes
(money? Pete find out)
6. Next meeting: Wednesday, 5/23 7:00 pm
NOTE FROM AFTER MEETING: Beth suggested we consider not having festive decorations but rather
reminders we might come up with of hunger and poverty. What are your thoughts on that?
Areas of Responsibility/Action Items:
1. Building preparation and cleanup: room(s) setup and audio-visual setup (Ken/Jesse): Carl, Harlan:
have building layout sketch, consulting w food people, 5/23 deadline
2. Decorations and pinata: Beth and kids: have plan and cost estimate, 5/23 deadline
3, Food setup: Sandy and Fran; Sandy talk w Kerrs @ drinks; consult w Carl and Harlan @ building
layout, 5/23 deadline]
4. Program MC: Pete check w Stephanie on her involvement and prepare an outline for next meeting,
5/23 deadline
5. Pamphlet on Hunger and Poverty: Jane 5/20 deadline
6. Games (led by youth): Beth and unnamed youth 6/3 deadline
7. Liaison with El BuenPastor (Irma, Victor, Salvador): Pete 5/23 deadline [find out about pa system
and if someone could teach some salsa]
8. Promotion with kids and teens; and get kids to participate: Fran and Beth will consult with each
other , 5/23 deadline
9. Publicity and promotion for all: Jane 5/10 deadline for beginning this
NOTE: By the 5/23 meeting, everyone should bring a list of any supplies they will need and estimated
costs.

13. COTN Ministry Teams Meeting Minutes – May 9, 2012
Ministry Team: Worship (no meeting held in May)

14. COTN Ministry Teams Meeting Minutes – May 9, 2012
Ministry team – Pastoral Care
Attending: Chuck Till, David Lynch, Gail McNally, Susan Garrison, Carolyn Kerr, Annette Hughes
1. There will be a meeting of Lay Eucharistic Visitors on Sunday May 20.
2. Carolyn Kerr is well along in planning a transportation ministry. It will operate on Sunday mornings,
and it will match those who desire transportation with those who have volunteered to provide it. Look
for a launch in 30-60 days when she completes recruiting.
3. Let's generalize the concept of a card ministry into a contact ministry and launch it in the autumn.
4. The Memorial Garden is a target for 2013.
Actions
1. Chuck to visit Vestry and inform them about the transportation ministry (and ask about the survey
again).
2. Carolyn to write up the transportation ministry.