Do you know what is the main factor that determines a successful project? At Savvycom, we believe that good project management is the key. Therefore, we conducted a training workshop on this topic for our team to have a good understanding of the project management. During the workshop, we went through the basic definitions to very advanced techniques and tips. We do hope that after the workshop, our member will be equipped with essential tools to manage project more effectively.

2. 03
Apply in practice
Definitions and Guideline
01
Project life circle
02
OUTLINE

3. Definitions and Guideline01

4. Definition
Project: a temporary endeavor
undertaken to create a unique
product, service or result
Project Management: the
application of knowledge, skills,
tools and techniques to project
activities to meet the project
requirement

5. Roles of a Project Manager
 Effective project management requires that the Project
Manager possess the following characteristics

6. Roles of a Project Manager
1 + 1 > 2
 Values of PM

7. Project life circle
02

8. 1. Initiation
2 processes
• Develop Project Charter
• Identify Stakeholders

9. 1. Initiation
Develop project charter

10. 1. Initiation
The Relationship Between Stakeholders and the Project
Identify Stakeholders

11. 2. Planning
 What to plan?
 Planning a project
 Critical Path, Schedule Optimization Techniques
“Fail to plan is plan to fail”

12. 2. Planning
Steps to do scheduling
 Identify tasks.
 Estimate efforts to do the tasks.
 Determine dependencies among tasks.
 Assign people to do the tasks.
 Optimize schedule using Critical Path techniques and
see if it meets defined timeline. If not, go back to step
3.
 (optional) Calculate float of each activity.

13. 2. Planning
Critical Path Method
 Critical Path is the longest duration path through a
network diagram and determines the shortest time to
complete the project
 Near-Critical Paths

14. 3. Execution
 Risk Management
 Quality Management

15. 3. Execution
Risk Management process
 Plan Risk Management
 Identify Risks
 Perform Qualitative Risk Analysis
 Perform Quantitative Risk Analysis
 Plan Risk Responses
 Monitor and Control Risks

16. 3. Execution
Quality management process
 Quality is degree to which the project fulfills
requirements.
 Quality Management includes creating and following
policies and procedures to ensure that a project
meet the defined needs (from the customer’s
perspective).
 Completing project with no deviations from the
project requirements.

17. 3. Execution
Important points
 Customer satisfaction
 Prevention over inspection
 Continuous improvement (Kaizen)
 Management responsibility

18. 3. Execution
Control charts

19. 3. Execution
1
3
2
Quality check list
Quality metrics
Quality Management Plan
Outputs

20. 4. Monitoring and Controlling
Earned Value Management

21. 4. Monitoring and Controlling
Change Request
 Changes to the scope baseline. Subjected to chargeable to
customer
 What makes CRM more effective?
• A clear scope baseline
• An agreed CR process and CCB (Change Control Board)
• Make first CR ‘right’
• Beware of ‘nice customer’

22. 4. Monitor and Control
Performance Reports
• Current status
• Accomplishments
• Scheduled activities
• Forecasts
• Issues
• Etc.

23. 5. Closure
To close a project:
• Get customer involved to do UAT (User Acceptance Test).
• Noted down lessons learnt to contribute to company
assets.
• Reward the team.
• Inform of closure.

24. 03
Apply in practice

25. Savvycom JSC.
12th floor, Viet A Tower
Duy Tan Street, Cau Giay,
Hanoi, Vietnam