Be proactive in managing your legacy data to ensure an efficient and risk free data environment. Whether it's emails, documents or media files, your organization may be liable in the event of a compliance audit or lawsuit. Additionally, legacy data could cost you tons of money if you are storing large volumes each year. Analyze, Organize and Eliminate Your IT, Legal, Operations, and HR team may need to establish goals and guidelines before actually carrying out a cleanup plan. Make sure everyone is educated and aware of the options before deciding upon a specific plan. Learn more by viewing this brief, 8-slide presentation which covers:View-Presentation - What is Legacy Data? - What are some examples? - Why is it a problem? - What are your options to manage this data? - How do you analyze, organize and eliminate data? - Your options and more information

1. Legacy Data Cleanup

2. What is Legacy Data?
Legacy data is all information that is ”inactive” – data that is stored in
physical or electronic format and is not currently understood, used or
managed. This includes tremendous volumes of data accumulated in
files and data stores originally saved for specific reasons – disaster
recovery, business needs, retention and preservation processes –
that has since outlived its value.
*definition from CGOC The Council

3. What are some examples
of legacy data?
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Emails
Reports
Excel Files
Word Documents
PDF Documents
SharePoint
Content
• Images (e.g., .jpg, or
.gif)
• Media
(e.g., mp3, .wma, or
.wmv)
• Text Files
• PowerPoint
Presentations

4. Why is it a problem?
1. Potential liability in the event of a compliance audit
or lawsuit
2. Costly in terms of storage due to the tremendous
volume generated each year
3. Unproductivity – studies show that 25%-35% of a
workers time spent looking for data results in
only 50% success

5. What are your options to
manage this data?
1. Preserve the Data (archive indefinitely)
2. Ignore the Data (risky denial)
3. Analyze, Organize and Eliminate (best practice)

6. How do you
analyze, organize and
eliminate data?
1. Conduct a mindful discussion with
all business teams
(IT, Legal, Operations, HR, etc.) to
establish goals and guidelines.
2. Craft a living Information
Governance document that includes
policies and procedures on how all
data will be handled.
3. Adopt technology to automate and
audit the enforcement of your data
retention policies.

7. How can Sherpa help?
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Discover legacy data with an Attender Online
inventory.
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Enforce data policies across distributed unstructured
data repositories including files, Exchange content and
SharePoint.
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Deploy quickly and access anywhere via web browser.
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Data stays securely within your organization.

8. Want to learn more?
1. Register for a Free Demo
2. Free Trial
3. Contact us for a little more information
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