6 Key Strategic Meetings Management Implementation Steps

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A strategic meetings management program (SMMP) is the strategic management of enterprise-wide meeting related processes, spend, volumes, standards and suppliers to achieve quantitative cost-savings, risk mitigation and superior service. SMMP can help your company reduce meeting costs, reduce contractual risks and improve service. The results of these efforts will improve your meetings and reduce their costs.

Business

Strategic Meetings
Management
Implementation
Cookbook
6 Key Ingredients

http://www.flickr.com/photos/jhsum-commons/

https://www.signup4.com/category/blog/

1. Define Goals

http://www.flickr.com/photos/stockholmtransportmuseum_commons/

Decrease meeting spend
Increase efficiency
Drive sales
Produce more prospects
Promote new product/service http://www.flickr.com/photos/library_of_congress/

2. Create Implementation
Taskforce

OSU Special Collections & Archives

Define key
stakeholders and what
information they need.

Legal
Procurement
Travel
Management http://www.flickr.com/photos/rachelbujalski/

Who else?

3. Collect Meetings Data

http://www.flickr.com/photos/nlscotland/

One of the most important steps!
Pull data that allows for analyzing,
comparing and contrasting.

http://www.flickr.com/photos/usnationalarchives/

4. Choose SMMP Technology Provider

http://www.flickr.com/photos/nlireland/

State your objectives, needs and features
you cannot live without then research,
research, research.

Remember, you have options!

http://www.flickr.com/photos/llgc/ and OSU Archives and http://www.flickr.com/photos/nlireland/

5. Develop Plan, Rollout & Timeline

http://www.flickr.com/photos/nypl/

Build roadmap with
action items &
measurable goals.

http://www.flickr.com/photos/uw_digital_images/

6. Develop Internal Communication Plan

http://www.flickr.com/photos/uw_digital_images/

Cater communications
to each group.

Determine appropriate
channels.
http://www.flickr.com/photos/statelibraryqueensland/

Main Dishes (or Key Takeaways)

 Continue to polish and perfect
your program
 Clearly define roles and
expectations
 Implement centralized
contracting (if possible)
 Develop organizational
reports to demonstrate ROI http://www.flickr.com/photos/reykjavikmuseumofphotography/

Want to learn more?
Download the SMM Basics 101 whitepaper
http://bit.ly/W6K0gD

View the SMM Basics 101 webinar
http://bit.ly/W6Kinw

Call or Email Us
877.745.8526 or communications@signup4.com

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6 Key Strategic Meetings Management Implementation Steps

1. Strategic Meetings Management Implementation Cookbook 6 Key Ingredients http://www.flickr.com/photos/jhsum-commons/ https://www.signup4.com/category/blog/

2. 1. Define Goals http://www.flickr.com/photos/stockholmtransportmuseum_commons/

3. Decrease meeting spend Increase efficiency Drive sales Produce more prospects Promote new product/service http://www.flickr.com/photos/library_of_congress/

4. 2. Create Implementation Taskforce OSU Special Collections & Archives

5. Define key stakeholders and what information they need. Legal Procurement Travel Management http://www.flickr.com/photos/rachelbujalski/ Who else?

6. 3. Collect Meetings Data http://www.flickr.com/photos/nlscotland/

7. One of the most important steps! Pull data that allows for analyzing, comparing and contrasting. http://www.flickr.com/photos/usnationalarchives/

8. 4. Choose SMMP Technology Provider http://www.flickr.com/photos/nlireland/

9. State your objectives, needs and features you cannot live without then research, research, research. Remember, you have options! http://www.flickr.com/photos/llgc/ and OSU Archives and http://www.flickr.com/photos/nlireland/

10. 5. Develop Plan, Rollout & Timeline http://www.flickr.com/photos/nypl/

11. Build roadmap with action items & measurable goals. http://www.flickr.com/photos/uw_digital_images/

12. 6. Develop Internal Communication Plan http://www.flickr.com/photos/uw_digital_images/

13. Cater communications to each group. Determine appropriate channels. http://www.flickr.com/photos/statelibraryqueensland/

14. Main Dishes (or Key Takeaways)  Continue to polish and perfect your program  Clearly define roles and expectations  Implement centralized contracting (if possible)  Develop organizational reports to demonstrate ROI http://www.flickr.com/photos/reykjavikmuseumofphotography/

15. Want to learn more? Download the SMM Basics 101 whitepaper http://bit.ly/W6K0gD View the SMM Basics 101 webinar http://bit.ly/W6Kinw Call or Email Us 877.745.8526 or communications@signup4.com

6 Key Strategic Meetings Management Implementation Steps

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