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1. Event Management
Proposal
Presented By:
{Company Name}
{Client Name}
Month XX, 2019

2. Cover Letter for Event Management Proposal
2
Dear Client Name,
Company name is an event needs one stop shop. Our event team has over a
decade of memorable event planning experience. Some of our past
achievements include:
The Teddy Bear Picnic Children's hospital, the Dress for Success Fashion Show
and the International Wine and Cheese Show.
Bringing the experience to life is the key to creating lasting memories. We
ensure that your event provides guests with a 360 degree experience from the
decorations to the food choices and activities.
Our team of experts can start with a crumb of an idea, and make into a
phenomenal experience.

3. 3
Contents
Major Clients
08
Our Understanding of
your Needs
02
Testimonials
10
What we can do for you
03
Our Team
11
Your Investment
05
Services & Fees
13
Estimated Hard Costs
06
Next Steps
14
Who we are
07
Contact Us
15
Our Services
04
Statement of Work
and Contract
12
Why Work with us?
09
Our Understanding
01

4. Our Understanding for the Project
4
Project Context
To increase prostate awareness through the
development of a unique event that involves
running for the whole family
Create a buzz that will recruit participants to attend the
event, intrigue journalists, and encourage people to be
increasingly concerned about their prostate health
With a maximum of 10 members, each team will be encouraged to have at least 4 members per
relay team
Each team will receive a family name baton that will be passed throughout the 10k course
between members
Team members can run together, however, each member of the team must carry the baton for a
minimum of 1 km of the race
At the 5km mark, each team must successfully pass a prostate challenge, where trivia
questions with respect to prostate health will have to be answered by team members
Once the team members successfully answer 5 questions, they can continue on with the remainder
of their run
After run celebrations include a lycopene rich spaghetti dinner, and musical entertainment. Prostate
health speakers will kick off the run, and will talk between musical acts throughout the remainder of
the days activities
Project Details

5. Our Understandingof your Needs
5
Event Details
Event Name “………..”
Date Sunday, June 21, 2019
Location Brew Park
Projected Attendees 5,00
Event Theme Increasing awareness of prostate health
Key Messages “……………………………………”
Services Requested
[Service.1]
[Service.2]
[Service.3]
Your Event Manager
Event Manager Name is responsible for the success of your event.
Through the creative process, she will work with
you and your team, coordinate and plan the event with our internal
and external specialized teams, and provide on
site management and support for your event day
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6. Entertainment
Our musical acts, entertainers, and DJs network is known to keep people engaged
and excited.
Design
With whiteboard and computer design sessions, our creative team will work with
you to flesh out your concept.
Audio-Visual
Our award winning audio and video engineers
will provide a world class show with creativity,
equipment and expertise.
Decor & Effects
Our team will assist you in selecting the best
decoration and special effects to complete
your theme and create a memorable experience.
What we can do for you (1/2)
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7. What we can do for you Cont...
7
Catering
We have partnered with renowned caterers in the area to ensure that your
event's food and drink is as memorable as the rest of the experience.
Grounds, Security & Transportation
With minimal fuss or disruption, our shuttles, ground crews and security
team will ensure that your customers get where they want to go safely.
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8. You can rely on us to manage end-to-end logistics for your
event. Our responsibilities will include:
Event Planning and Budgeting
Detailed timetable and budget management
Site Selection
Selection of destinations and contracts
Supplier Management
Liaison with vendors of events like AV, catering, transportation,
staging, photographers
Speaker Management
Make sure all speakers are ready and ready for the event
Donations
Ensuring that all collected funds are accounted for and receipts are issues
Onsite Event Execution
Set - up, supervision of vendors, attendants
Attendee Evaluation
Capture feedback on site and after the event
Event Registration
Pre and day of coordination of all requirements for registration of events
Post Event Analysis
Presentation of a post event report detailing the achievements and recommend
ations for future events
8
What We Can
Do For
You(2/2)

9. Our Services for Event Management Proposal
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Strategic Counsel and Plan Development
Multimedia Presentations
Sponsorships and Speaking Opportunities
Event Planning and Execution
Message Development and Media Training

10. Your Investment with Cost Estimate for Event Management Proposal
10
Description Time Cost
Overall Project Management 100 hrs $5000
Venue Sourcing and Inspection 10 hrs $500
Securing Suppliers:
AV, Catering, Decoration,
Photography, Signage, Speakers
30 hrs $1500
Registration Coordination 30 hrs $1500
Event Set Up 20 hrs $1000
Onsite Event Coordination
(4 ppl x 8 hrs)
32 hrs $1600
Post Event Wrap Up 10 hrs $500
TOTAL $11,600
Estimated Fee Costs ($50/HR)
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11. EstimatedHard Costs Proposal Budget
11
Description Price Qty Subtotal
Venue Contract & Permits $500 1 $600
Audio visual $500 1 $600
Catering $1,000 1 $1,000
Decorations $1,000 1 $1,000
Photographer $500 1 $600
Signage $800 1 $800
Staging $300 1 $300
Event Publicity $2,000 1 $3,000
Online Registration $1,000 1 $1,000
Event Give-Aways $1,000 1 $1,000
TOTAL $9,900
TOTAL PROPOSED BUDGET $21,300.00
Costs will be charged on a monthly basis as fee hours and hard costs are accumulated. Final payment is required for all
outstanding charges 30 days post event
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12. Who We Are
12
Company’s Vision:
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and capture your audience's attention.
Company’s Mission:
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and capture your audience's attention.
Background:
› Add details on company’s history
› Previous line of services
› How it all started etc.
› Other key pointsWho We Are Since xxxx com
pany name has helped our c
ustomers develop meaningfu
l memorable events across N
orth America's east coast.
› Our more than XX employees
bring a wealth of unparalleled
knowledge and experience to the
event industry.
› The diverse knowledge of the
teams includes food and nutrition
experience, consumer health,
fashion and beauty, causes of
charity, retail, entertainment,
and sports.
› We have a proven track record
for innovation and creativity,
while launching events on time
and on budget.
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13. Major Clients for Event Management Proposal
13
Sender Company is a full-service event management company based
in Sender City.
Our team of award winning professionals specializes in taking your
event from concept to production.
We’ve worked with some of the world’s top brands and talents to
create amazing experiences in locations both large and small.
When the world’s top brands and entertainers need a team of
experts to create a compelling audiovisual experience in
Sender City, Sender Company is who they turn to!
[Client 1] [Client 2] [Client 3 ]
Our Past Clients Include:
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14. Why Work withus ?
14
Convenience
Because we handle everything from concept to production to clean-
up, when we put on your event, you save valuable hours of your time (and undue stress).
Relationships
Sender. City is a worldwide destination for brand and talent events. For[ Years. In.
Events], we've been putting on events here, and in that time we've developed
relationships in each category with the best local talents. You know that when you work
with us, you get the best of the best.
Communication
An event manager is assigned to each of our clients, who is responsible for working
with you throughout the process and keeping you up - to - date at every step.
Technology
We have invested in cutting edge audiovisual equipment and technology to create real
experiences in the 21st century.
Team
We are in the event and entertainment industry from a variety of technical and creative
backgrounds. Our collective decades of experience and a wide range of skills will make
your event truly memorable.
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Client 1
Client 2
Testimonials for Event Management Proposal (1/2)
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16. Client 3
Client 2
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Client 1
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Testimonials for Event Management Proposal (2/2)
16

17. Our Teamfor Event Management Proposal (Template1 of 2 )
17
Matt Mullenweg
› Write in brief (4-5 lines) on team member’s education background, past career experience,
similar experience in this company, achievements etc.
› Write in brief (4-5 lines) on team member’s education background, past career experience,
similar experience in this company, achievements etc.
Founder
› Write in brief (4-5 lines) on team member’s education background, past career experience,
similar experience in this company, achievements etc.
› Write in brief (4-5 lines) on team member’s education background, past career experience,
similar experience in this company, achievements etc.
Senior Vice President of Design
Jonathan Ive
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18. Our Teamfor Event Management Proposal (Template2 of 2 )
18
Edwin Lap
Martijn Lap
Nikola Mitic
› Write in brief (4-5 lines) on team member’s education background, past career experience, similar
experience in this company, achievements etc.
› Write in brief (4-5 lines) on team member’s education background, past career experience, similar
experience in this company, achievements etc.
CEO, Co-Founder
› Write in brief (4-5 lines) on team member’s education background, past career experience, similar
experience in this company, achievements etc.
› Write in brief (4-5 lines) on team member’s education background, past career experience, similar
experience in this company, achievements etc.
Creative Director, Co-Founder
› Write in brief (4-5 lines) on team member’s education background, past career experience, similar
experience in this company, achievements etc.
› Write in brief (4-5 lines) on team member’s education background, past career experience, similar
experience in this company, achievements etc.
Director of Web Production, Co-Founder
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19. Statement of Work and Contract for Event Management Proposal
19
Effective [date] ("Effective Date"), {CompanyName} ("Consultant") and {client name}
("Company"), a [state/province] corporation, agree (this "Agreement") as follows:
Services and Payment
Type in anything that you want. Then click Quill It on the right to paraphrase your input
Relationship of the Parties
Assignment
Notice
Miscellaneous
Termination
If either party infringes a material provision of this Agreement substantially, the other party may terminate
this Agreement on a written notice of five (5) days unless the infringement is cured within the notice period.
Warranty
This is a sample contract - we are not lawyers and recommend you
having your own legal counsel review any contract prior to sending out
Company shall own all right, title and interest (including patent rights, copyrights, trade secret rights, mask work rights, trademark rights, sui generis database rights and all other rights of
any sort throughout the world) relating to any and all inventions (whether or not patentable), works of authorship, mask works, designations, designs, know-how, ideas and information
made or conceived or reduced to practice, in whole or in part, by Consultant in connection with Services or any Proprietary Information (as defined below) (collectively, "Inventions") and
Consultant will promptly disclose and provide all Inventions to Company.
Ownership; rights; proprietary information; publicity
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20. Services & Fees for Event Management Proposal
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Fees
Flat fee of {total} made in 2 payments. 50% to begin the work [date] and 50% after delivery of the
web audit and strategy document.
Services
Consultant will perform a Social Media Strategy for the company as described in the proposal
Scope of Service section. Final deliverable will be a PDF document.
Expense Reimbursement
Limited to required, reasonable telephone expenses, coach class (or equivalent) transportation,
lodging and meals that have been authorized in writing by Company in advance; payable 30 days
after receipt of itemized invoice.
Term
The term will begin on [date]

21. Next Steps for Event Management Proposal
21
(Proposal Lead)
User Assigned:
Company Name:
Signature
(Default Contract):
Client Name:
Signature
A detailed work schedule with key deliverable dates will be provided upon
budget approval. A letter of agreement will be sent to the name of the customer.
Once received we will then set up a kick-off meeting to discuss any changes
to the deliverables.
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22. Company
Address
Website and Social
Media Accounts
Phone
Number
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Contact Us for Event Management Proposal
22

23. 23
Event Management Proposal for Icons Slide

24. 24
Additional Slides

25. Our Mission for Event Management Proposal
25
Mission
Goal
Vision

26. Gantt Chart for Event Management Proposal
26
Project Schedule Project XX- Customer XX- Timeline Example
Text Here
January February March April May June July
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
Project Deliverable 1
Project Deliverable 2
Project Deliverable 3
Project Deliverable 4
Project Deliverable 5
Project Deliverable 6

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30 60 90 Days Plan for Event Management Proposal
27
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30
Days
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90
Days
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60
Days

28. Timeline for Event Management Proposal
28
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Text Here
2016
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2017
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2018
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2019
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2020

29. 3 Roadmap for Event Management Proposal
29
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30. 4 Roadmap for Event Management Proposal
30
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31. 5 Roadmap for Event Management Proposal
31
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32. 6 Roadmap for Event Management Proposal
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33. 7 Roadmap for Event Management Proposal
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