How workflow management can help to create a process driven approach for facility management

1. KELSA
One Stop Instant Workflow Solution
By O3 Infotech Pvt. Ltd.

2. What is KELSA?
Kelsa is a cloud based no code workflow automation
tool which allows users to create, edit, manage and
accelerate business processes in real-time without
taking much time. It is highly customizable and
collaborative. A cloud-based, hybrid tool you can use
as a website or as an app - even without installing.

3. Is this what you are looking for?

4. We’ve got your back
FACILITY
MANAGEMENT
CATERING
MAINTENANCE
PROPERTY
SECURITY
CLEANING
SUPPORT

5. Scheduled maintenance
• Can help preempt equipment and
facility failure by using time-based
or meter-based triggers to remind
you of service needs. Create service
tickets, schedule maintenance,
define boundaries for facility
operation, import readings and
graph results. Automate recurring
work orders for weekly inspections
of critical facility/building/
equipment and anything else
Property Management
• Track the space available in the
facility and allocate it to clients in
an optimized manner, track
occupancy for utilization analysis
and reporting, help clients or
project or account wise charge
back and accounting leading to an
efficiently managed space.
Safety & Compliance
Management
• Depending on the nature of the
industry, both serious and minor
safety-related incidents can be
reported, documented and
investigated in KELSA.

6. Work Order
Management
• Get work orders generated
automatically whenever a
request is placed. Prioritize
orders, perform cost
estimation, allocate
resources, prepare and
send bills of services—with
the software sending
alerts and notifications
every step.
Inventory
Management
• Along with assets, asset
stock and consumable
items such as inventory,
office supplies (stationary,
Beverages, Toiletries etc.)
can also be tracked. Get
low stock alerts.
Asset Lifecycle
Management
• Handle the asset life cycle
from procurement to
disposal, complete with
vendor details and
expenses. Add and track
asset purchase orders,
vendors, maintenance
histories, and lifetime
costs.
Complaint
Management
• All the complaints can be
tracked & resolved at a
single place. Customers
can take a picture of
problem statement &
report it to concerned
people through the app.
• Stakeholder will be
notified about the
progress whether it is
resolved or its under
progress etc.

7. Live Reporting
• Easily identify bottlenecks and
efficiencies with live reporting
dashboard. See which locations and
equipment are hogging resources
and which technicians are closing
out the most work orders. Analyze
trends and make data-driven
decisions with robust reporting tools
Security & Visitor
Management
• Visitors should be screened,
registered, signed in quickly and
allowed to visit only the relevant
areas via integration with access
control devices subjected to API.
Billing Management
• Generate & maintain invoices
against the services, purchases
made from the system
automatically. It also maintains the
lease details and other property
related information and includes the
monthly rentals and other charges
automatically in the bills.
• Notify stakeholders about due
rentals, maintenance cost due etc.
via Email & messages.
• Reduce processing costs & shorten
invoice approval time

8. Benefits
q Customized as per Client’s requirements.
q More Flexibility, more power
q Third party Integration with other Cloud services
q Provide Actionable Insights
q Simplify and Streamline Processes
q Identifying Redundancies
q Shorten Process Time
q Mobile Accessibility
q KPI-Based Reports
q SLA Status Indicators
q Role-Based Access Control
q Increase Accountability
q Reduce Micromanagement
q Enhanced Communication
q Minimize Errors
q Real Time Reports

9. SET UP YOUR
WORKFLOW
Map out and build a workflow that best works for you. It allows you
to set stages and add custom fields in no time, without writing a
single line of code. It is so flexible that you can evolve your
processes as you go.

10. CHOOSE
WHAT TO
TRACK
Keep everyone on the same
page with right tracking. Filter
& track the progress or status
of Assets, maintenance
Schedule, Facility type,
building or project, issue type
( electrical, plumbing,
Cleaning etc) from a single
platform.

11. COLLABORATE
EFFORTLESSLY
Assign the stages & tasks involved
to specific teams & team members.
Track people from inside & outside
the organization. Send
attachments, alerts and updates in
real- time. Split your dashboard by
team to live track the performance.

12. LIVE DASHBOARD
• Create, edit & view reports
in real-time. Slice & dice
your data as bar, graphics,
pie charts & more on a
single window dashboard.
Visualize data to identify
issues, find opportunities &
gather business intelligence.
Gain insights & make
improvements in real tine.

13. AUTOMATE
YOUR WORK
Analyze & automate processes&
forms that are used again & again.
Build a template & set up
automation for an unhindered
workflow. Send pre-designed
emails, invoice & more without
any human intervention. With
innovation in automation, you can
accelerate& scale your business
better & faster.

14. INTEGRATIONS
Bring all your essential business tools
& data in one place. Integrate one or
more third part apps to leverage on
external sources too. Import data
from other platforms (or) from your
own computer to get a holistic view
of business processes.

15. The Best Have Trusted Us

16. Thank You
O3 Infotech Private Limited
• # 4, 4th Floor, Ranka Chambers No. 31,
Cunningham Road, Bangalore KA 560052 INDIA
www.kelsa.io