25 ways document management can help your facility gain a better return on asset and investment.

1. 1
25 Ways
Document Management
Saves You Money

2. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
Filing costs
an average of
$20per document

3. Drawer Filing
3
Each four - drawer filing cabinet holds an
average of 10,000 – 12,000 documents, takes
up nine square feet, and costs $1,500/year.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

4. http://www.edge.com/downloads/Edge%20ROI%2
0Document%20Management.pdf
The average document
gets copied
19times

5. Misplaced Documents
5
Large organizations lose a document every
12 seconds.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

6. http://www.mfiles.com/Content/documents/en/res/E
CM_Stats_White_Paper.pdf
130lbsis the estimated
paper usage
per worker per year

7. Paper in the U.S.
7
There are over 4 trillion paper documents in
the U.S. alone – growing at a rate of 22% per
year.
http://www.edge.com/downloads/Edge%20ROI%20D
ocument%20Management.pdf

8. http://www.edge.com/downloads/Edge%20ROI%20
Document%20Management.pdf
are shuffled
90%of pages that get handled
in a day

9. Source: IDC, OmBud Research, and Aberdeen
Group
Every 12
filing cabinets
require an additional
employee
to maintain

10. Worker Time
10
50% of a worker’s time is spent on creating
and preparing documents.
Source: IDC, OmBud Research, and Aberdeen Group

11. Source: IDC, OmBud Research, and Aberdeen
Group
by the average worker
via email each day
6
documents
get shared

12. Source: IDC, OmBud Research, and Aberdeen
Group
it takes over a week
45%
of companies report
to get a contract signed

13. Organization Practices
13
More than 75% of people from large
organizations do not have PDF editors
available to them.
Source: IDC, OmBud Research, and Aberdeen Group

14. Document Challenges
14
Document challenges are robbing
organizations of 21.3% of their overall staff
productivity.
Source: IDC, OmBud Research, and Aberdeen Group

15. 15
Source: Edge Systems LLC Whitepaper
http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf
80%of employees
waste an average of
30 minutesper day retrieving information

16. 16
Source: Coopers & Lybrand
http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf
90%of corporate memory
exists on
paper

17. Documentation
17
An enterprise with1,000 knowledgeable
workers wastes $2.5million - $3.5 million per
year searching for non-existent information or
re-creating information that can’t be found.
Source: Coopers & Lybrand
http://www.edge.com/downloads/Edge%20ROI%20
Document%20Management.pdf

18. Company Labor
18
Companies spend $20 in labor to file a
document, $120 in labor to find a document,
and $220 in labor to reproduce a lost
document.
Source: Coopers & Lybrand
http://www.edge.com/downloads/Edge%20ROI%20
Document%20Management.pdf

19. 19
Source: Coopers and Lybrand
http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf
Professionals spend
5-15%reading information
but up to 50%
looking for it

20. Filing System
Source: AIIM, Forrester, Star Sec., U.S. Dept.
Labor
• Filing costs an average of $20/document.
• Each four-drawer filing cabinet holds an average of 10,000 –
12,000 documents, takes up nine square feet, and costs
$1,500/year.
• Every 12 filing cabinets require an additional employee to maintain.

21. 21
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
18is the average
search time for a
document
minutes

22. Missing
Documentation
22
Each misfiled document costs $125 and each
lost document costs $350-$700.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

23. 23
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
Paper in the average
business grows by
22%each year

24. Records and Catastrophes
24
More than 70% of today’s businesses would
fail within 3-weeks if they suffered a
catastrophic loss of paper-based records due
to a flood or fire.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

25. Data Loss and Viruses
25
67% of data loss is directly related to user
blunders, making them 30 times more
menacing than viruses and leading cause of
data loss.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

26. Focusing on Mobility & Asset
Management for Over 30 Years
26
richard.christopher@transcendent.ai - Sales Executive