1. A STUDY ON HR POLICY
OF
SENBO ENGINEERING LTD

2. The objective is to provide the reader
with a framework of the HR Policy of the
organization. The main focus was on the
managerial levels of employees in
Senbo.

3. ABOUT THE COMPANY
SENBO is having a unique corporate set-up duly backed up
technically qualified and highly effective personnel with proper
support structure in various functional areas at the corporate
level. The corporate office is conveniently situated almost at the
heart of the City of Kolkata. A huge network of computer, modern
office equipments and communication channels computer aided
design and drawing division, a dedicated force of staff enable the
company to face challenge of any nature at any time in
construction activities.

4. MISSION
To add value to all stake holders
Through Employee Empowerment
And Total Commitment.

5. VISSION
Shareholders, Employees, Banks,
Suppliers and Customers should feel
Happy & Proud in dealing with the
Company

6. HUMAN RESOURCE POLICIES
Human Resource Policies refers to principles and rules of
conduct which “formulate, redefine, break into details and
decide a number of actions” that govern the relationship
with employees in the attainment of the organization
objectives.
HR Policies cover the following:
Policy of hiring people with due respect to factors like
reservations, gender, marital status, and the like.
Policy on terms and conditions of employment-
compensation policy and methods, hours of
work, overtime, promotion, transfer, lay-off and the like.
Policy with regard medical assistance-sickness
benefits, ESI and company medical benefits.

7. Contd………
Policy regarding housing, transport, uniform and
allowances.
Policy regarding training and development-need
for, methods of, and frequency of training and
development.
Policy regarding industrial relations, trade-union
recognition, collective bargaining, grievance
procedure, participative management and
communication with workers.

8. HR policy of SENBO
The various procedures that form the HR Policy of the Organization
are:
•Recruitment and selection of manpower
•Induction and Placement
•Job Rotation
•Performance appraisal
•Counseling
•Career Planning
•Employee training and Development
•Retirement Planning

9. RECRUITMENT PROCEDURES AT SENBO
Following steps to be complied with while selecting the candidates against
advertisement or applications forwarded by Head Hunting Agency:
· The applications should be scrutinized as and when they are received
rather than waiting for all the applications to come. This will result in better
securitization of the applications.
· The short-listed candidates should be called for interview as per the
Preliminary Interview call letter format marked Format: [F-24] within one
month from the date of their applications.
· After receipt of the Employment Forms duly filled in by the candidates;
Interview call letter should be sent as per Format [F-26].
· After interviewing the candidates along with their respective Forms, the
“A” Category Candidates should be short-listed which in any case should not
exceed the limit of three people for each post..

10. INDUCTION AND PLACEMENT POLICY
•At Senbo, new recruits imparted such induction, orientation,
training and placement so as to individuals to the task and inculcate
a high sense of organizational loyalty.
•The HRD Department and the concerned heads of parent
departments prepare a well-structured Induction Program to
acquaint the new recruits with the people, organizational structure,
and interface between different departments, functions and culture
of the organization.
•The Induction Program is formulated to suit the position of the
candidate and necessary to be provided to him.

11. JOB ROTATION POLICY
•At Senbo, facilities are provided for all-round growth of individuals
through lateral mobility. This shall enhance their employability as well
as equip them to shoulder higher responsibilities.
•Systematic Job Rotation from time to time shall have a revitalizing
effect on the individual as well as the organization.
•All promotions to the level of HODs will be considered only when an
individual has undergone rotation through at least 2 sections.

12. PERFORMANCE APPRAISAL POLICY
•Performance Appraisal grooms every individual to realize his potential
in all facets by helping to identify and achieve his personal goals within
the framework of organizational objectives.
•Appraisals shall be ethical and impartial so as to recognize worthy
contributions appropriately and in time in order to maintain a high level
of employee motivation and morale.
•The Performance Appraisal Systems aims at integration of individual
and organizational goals.

13. COUNSELLING
Counseling sessions, which are conducted by HR Department OR
Professional Counselor OR Performance Appraiser, are available to all
the employees in order to fulfill the following objectives:
•To enhance employees’ competence and job satisfaction.
•To prepare employees for future responsibilities.
•To establish a better working relationship between the superior and
subordinate.
•To enable employees to cope with personal problems.

14. CAREER PLANNING POLICY
•Career Planning system in Senbo is aimed at developing people of
the right caliber to meet present and future needs of the organization.
It shall be an essential ingredient for Succession Planning.
•The mandatory factors to be considered prior to career planning shall
be:
•The organization’s long and short term plans.
•Manpower skills required towards implementing these plans.
•Attrition rate of people with high potential, above average and
average caliber.
•Recruitment through internal and external sources at all levels and its
ratio as appropriate to the organization.
•The number of people recruited and trained every year.
•The number of high flyers that the organization requires or can
accommodate within the organization at different levels for smooth
succession.

15. TRAINING AND DEVELOPMENT POLICY
•At Senbo, training and development activities strive to ensure
continuous growth of organization by nurturing the strengths of the
employees and providing the environment and opportunity for every
individual to realize his/her potential.
•The policy aims at broadening the outlook of the individuals and
bridging the gap between actual performance and the performance
necessary to deliver results.
•Facilities are provided to all individuals towards self development
and all round growth through training.
•HR Department identifies average performers and provide special
training.

16. RETIREMENT PLANNING
•At Senbo, retirement of all individuals is aided through
planned programs by HR Department so as to lessen the
associated misgivings and anxiety.

17. CONCLUSION
•The Policy of the company provides facilities for all round growth
of individuals by training in-house and outside the organization,
reorientation, lateral mobility and self-development through self-
motivation.
• The Policy grooms every individual to realize his potential in all
facets while contributing to attain higher organizational and
personal goals.
•The Policy recognizes worth contributions in time and
appropriately, so as to maintain a high level of employee
motivation and morale.