1. Time ManagementTime Management
By Syed Waheeb Akhter
D-13-PG-17

2. What is Time ManagementWhat is Time Management
How well a person schedules their time
in a day or a week.
Helps you to set goals & priorities,
organizing your hours and days into
designated activities.

3. Idea is simpleIdea is simple
“What is the best use of my time?”

4. TipsTips
Make a list , which needs to be done each
week.
Priorities them (Based upon time
availability & your values)

5. Time represents an important asset to
both the individual and society.
Time must be distributed between
Social roles
Interpersonal relationships
organizational involvements

6. Youth AffairsYouth Affairs
engage in extracurricular activities
describe themselves as extremely busy
with schoolwork, family obligations, jobs
and many other activities.

7. ResultResult
Too many unscheduled activities can lead to
stress.

8. HOW MOST ADOLESCENTSHOW MOST ADOLESCENTS
SPENDTHEIRTIMESPENDTHEIRTIME

10. PrioritizationPrioritization
The adolescence needs to
prioritize which activity is
most important. (based
upon time and values)

11. need to say “No”need to say “No”
Sometime adolescents just
need to say “No” to a certain
activity or social obligation

12. How canYouth Manage their time?How canYouth Manage their time?
 Set goals – for a day, a week, a
month or even a year.
 Decide what task must be done
in order to achieve your goals.
 Estimate how long will it take to
complete each task.
 Allow enough time to complete
the task correctly.

13. GoalsGoals
What is it you want to accomplish?
Top three persons of every field have goals.
Who am I?
Where I am going?
What do I want to accomplish.
Goals must be in writing.
If you don’t have any clear goals in your life
then you condemn forever to work for
those who do.

14. Major Area of GoalsMajor Area of Goals
Personal & Family goals.
◦ These are the reasons why you alive.
◦ What do you want to accomplish for yourself and
your family.
Business / Career / Financial / Material Goals
◦ What is it you want to accomplish for external
world.
◦ Where you want to make your coordination
Self development goals
◦ This is the key to accomplishing anything else.

15. Ask Question to yourselfAsk Question to yourself
What would you do or what goals you
set for yourself if you got one Crore
Rupees.
What would you do if you learn just end
of the day that you have only six months
to live.
What one great thing which you get a
dream if you could knew you not fail.

16. Make Daily “To Do” ListMake Daily “To Do” List
Write down all task and activities that you
intend to accomplish for the day.
Rate the items on your list according to their
importance. (save less important items for
another day)
Cross off each task when completed. You’ll be
able to see how much you have accomplished

17. ……Contd.Contd.
Working without a list is just as you are
driving a car on the street without
steering.
Make a list before you sleep or in
evening.
Successful life is based on a series of
successful days,
Successful days based on a list.
Check out points in the list, which you
accomplish.

18. Observe How you spend your timeObserve How you spend your time
How you waste time
Spent time on low priority task
Have trouble getting started
Tend to be inefficient

19. NoticeNotice
Notice when you have the most energy,
when you are most alert
when you get tired and irritable
what distracts you from high priority
activities

20. Plans of ActionPlans of Action
Put it in writing.
Action without a planning of the cause of
every failure, underachievement, time
wastage

21. MAKE A MASTER SCHEDULEMAKE A MASTER SCHEDULE
OF FIXED ACTIVITIES FOROF FIXED ACTIVITIES FOR
THE WEEK!THE WEEK!It tells you what time is “committed”
This includes sleeping, dressing, eating, travel
time, classes, work, friends and family etc.
Your fix schedule.
Includes thing which you have must do
Helps in identify your “Free” hours that you
have control over.

22. KEEP A RUNNING LIST OFKEEP A RUNNING LIST OF
ASSIGNMENTSASSIGNMENTS
Keep track of what needs to be done
soon
It will be helpful to note any due dates
the time required and the importance of
the task.
Example: Dot net Class
How long will it take.

23. DON’T PROCRASTINATEDON’T PROCRASTINATE
Postponing work on a project makes you
feel pressured for time
Schedule it now and do it!
You will feel good when you have
completed the task

24. PREVENT INTERRUPTIONSPREVENT INTERRUPTIONS!!
Interruptions cause you to lose time.
Avoid places where you will be easily
interrupted.
Ask that you not be interrupted for a
certain length of time.

25. MAKE USE OF SMALLMAKE USE OF SMALL
AMOUNTS OF TIMEAMOUNTS OF TIME
Even 15 or 30 minutes of time are
enough to accomplish some tasks or
parts of a large project.

26. Set PrioritiesSet Priorities
What is relevant and irrelevant?
What is important and what is not
important.

27. IMPORTANTVs URGENT MATRIXIMPORTANTVs URGENT MATRIX
Urgent Not Urgent
Important
1 Activities
•Crises
•Pressing Problems
•Deadline-driven projects
1 Activities
•Preparation
•Crises Prevention
•Values Clarification
•Planning
•Relationship building
•True re-creation
Not Important
1 Activities
•Interruptions, some phone
calls
•Mall, some reports
•Some meeting
•Many popular activities
1 Activities
•Details, Busy work
•Some mail
•Some phone calls
•Time wasters
•Many pleasant
activities

28. REWARD YOURSELF FORREWARD YOURSELF FOR
SUCCESS!!!SUCCESS!!!
After successfully completing a priority
task, treat yourself to something you
enjoy.

29. Key PointsKey Points
The skills needed for time management
are planning, organization, self-control
and delegation
Bad time management= STRESS
Focus on over all development
Take on realistic goals an schedule
accurately.
Do not over commit.
Control your documents , workspace
and phone.

30. ThankYou
Stay Bless Be Happy