EBSLG (The European Business School Librarians’ Group) is a network of library directors, managers or senior staff from academic libraries attached to, or serving, accredited, world-ranked European business schools. The purpose of the EBSLG is to provide members with a forum for discussion around topics of interest; to promote a network of cooperation and assistance among the member libraries; and to enable the mutual exchange of information that can enhance the support services the libraries provide to their respective institutions. The agenda for the session was to present the phases we have been going through in choosing and implementing Talis Aspire Reading Lists, and our needs for better routines and tools for copyright clearance and digitisation.

1. On the road to complete
interactive reading lists …..

2. Agenda
• Background
• Phase I - The Talis Aspire Reading
Lists (TARL) implementation process
• Presentation of TARL
• Bumps and Benefits
• Phase II - Copyright clearing and
digitisation
• Phase III – Seamless workflow and
complete reading lists

3. Background
• Norwegian HE institutions survey
(2011): Course material print or
digital?
• How to find reading lists and course
material?
• Licensed information resources
• Norwegian HE institutions project
(2013-14): Reading list system
• Spesification of requirement
• Market overview

4. Phase I
The Talis Aspire Reading Lists (TARL)
implementation process

5. Starting point
• A «home made» course
management system handling the
workflow, access controll
according to roles, and plain text
reading lists
• Activities: course development,
course approval, library review,
bookshop reports
• Participants: Academics, program
administration, approval
committee, library

8. Detours:
BI project (2014-): New course management system
– including reading list
• Lotus Notes: Outdated and expanded to its limits
• Needs assessment: Requirement
• Analysing process and workflow: Policy
• Creating a system based on Sharepoint –
rejected spring 2015
• CourseLeaf from Leep Frog – rejected summer
2016
• EmWeb – integration started september 2016

9. Implementation process
• Test site - May 2014
• Signing agreement - January 2015
• Configuration and setup - March 2015
• Talis training: Webinar and workshop - April/May 2015
• Internal training: Libguide and drop-in-workshops - June 2015
• Import from LN to TARL: June - October 2015
• Rolled out to students - October 2015
• New setup with Alma - January 2016
• Book chapter registration - January 2016
• EmWeb integration - October 2016

10. Organizing the implementation
Main project
• TARL integration with
Course management
system
Library
• Project owner
• Project leader
• Configuration
• Content
• Training
• Integration
Program administration
• Workflow
• Content
• Reports
IT
• Autentication
• Roles
Course
management
process
Course
management
system (EmWeb)
TARL
Copyright &
digitisation

11. Training and list creation
• Template
• Step-by-step instructions
• LibGuide
• Drop-in workshops
• Library review
• Update instructions for lecturers

12. Talis Aspire Reading Lists
• Assemble all course material in one place
• Harvest metadata
• Integration with Library Discovery (Primo)
• Linking to licensed e-resources
• Linking to other digital resources (open access, law,
government, Youtube..)
• (Integration with online bookshop)
• (Licensing and digitisition – Talis Aspire Digitised Content)

13. TARL live demo
• Examples:
• MAN 3115
• GRA 6838
• GRA 2203
• GRA 2416
• ENT 3501
• readinglists.bi.edu

17. Content 2016/2017
• 637 lists
• 4700 items
• 2200 books
• 580 chapters
• 1000 articles
• 70 webpages/websites

18. A black distribution hole named Itslearning

19. User analytics:
Sessions per day at start of term

20. Benefits
• Student experience: More accessible course material
• Academics experience … so far
• Visibility and marketing lisenced information resources –
optimised use
• Metadata quality
• Library aquisition
• Analytics

21. Bumps
• Strict workflow and quality control when it
comes to course distribution – including
reading lists
• BI spesific and Norway spesific issues
• Changing library management system to Alma
• Integration with course management system –
API for draft lists
• Not access to configuration, settings, running
jobs
• Reports: Merging TARL reports with other data

22. Strategy for solving the challenges
• Adjust to system or system adjust to us?
Priorities – the most important issues to solve.
• Work with Talis to develop APIs,
authentication setup etc.
• Raise support tickets
• Clean-up manually
• Involve participants with different competence
and skills
• Reorganize

23. Phase II
Copyright clearing and digitisation

24. Norwegian copyright legislation
• Kopinor higher education license
• Copy up to 15 pro cent of a book (UK and DK 10 pro cent)
• Reporting all use of book chapters is mandatory
• Licensing use exceeding 15 pro cent
• BOLK: Reporting and licensing book chapters
• Run a pilot reporting use of chapters – spesification of
requirement
• Pree licensing exceeding 15 pro cent

25. Where we want to go…
• Identify specifications of requirements from Kopinor for
automatic reporting of use of book chapters up to 15%
• Clarify Kopinor conditions regarding prelicensing exceeding
15%
• Establish a repository for book chapters
• Establish a seamless workflow for copyright clearance
checking
• No more printed compilations

26. Talis Apire Digitised Content (TADC)
• Define copyright legislation
• Seamless workflow integration with TARL
• Repository for book chapters
• Automatic reports to licensing authorities in UK, AU, NZ

27. What now
• Book chapter reports to Kopinor based on TARL
reports
• Testing TADC
• Set up Norwegian copyright legislation –
Development Partner?
• Will Norwegian publishers accept direct
prelisencing?
• National consortium – monitor activity

28. Phase III – Seamless workflow and
complete reading lists

29. End of the road
• Complete reading lists including
digitisitions
• Integration with the new course
management system (EmWeb) using API
• Increased student experience by library
availability integration and linking
information resources
• Marketing licensed information resources
for optimized use
• Harvest bibliographic records
• Reports, analytics, usage statistics

30. Thank you!
Kristin Danielsen
kristin.danielsen@bi.no