1. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Ministry of
Interior
Ministry of
Interior
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Databases
Security
measures
Enablers
Information system
Personal
data registry
Birth data
registry
Birth data
registry
Social Protection Scenario
2. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Ministry of
Interior
Ministry of
Interior
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
Databases Enablers
3. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Ministry of
Interior
Ministry of
Interior
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.
Databases Enablers
4. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Report
birth
2
Ministry of
Interior
Ministry of
Interior
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
Databases Enablers
5. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
Databases Enablers
6. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.
Databases Enablers
7. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
Databases Enablers
8. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
Databases Enablers
9. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Process
data
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
3.2
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
The processed data is dispatched to the ministry of interior in the host country and stored in the birth data registry of
country B.
Databases Enablers
10. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Process
data
4
Receive Birth
Certificate
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
3.2
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
The processed data is dispatched to the ministry of interior in the host country and stored in the birth data registry of
country B.
Subsequently, the local civil registry office of country B issues a birth certificate for the new-born and sends it to the
parents' temporary address in country B.
Databases Enablers
11. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Process
data
5
Transmit relevant personal data about newborn
and parents
4
Receive Birth
Certificate
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
3.2
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
The processed data is dispatched to the ministry of interior in the host country and stored in the birth data registry of
country B.
Subsequently, the local civil registry office of country B issues a birth certificate for the new-born and sends it to the
parents' temporary address in country B.
The ministry of interior in the host country transfers the relevant personal data about the new-born and its parents to the
ministry of interior in the home country.
Databases Enablers
12. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Process
data
5
Transmit relevant personal data about newborn
and parents
4
Receive Birth
Certificate
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
3.2
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
The processed data is dispatched to the ministry of interior in the host country and stored in the birth data registry of
country B.
Subsequently, the local civil registry office of country B issues a birth certificate for the new-born and sends it to the
parents' temporary address in country B.
The ministry of interior in the host country transfers the relevant personal data about the new-born and its parents to the
ministry of interior in the home country.
Before the automatic integration of the received data into the personal data registry and the birth data registry in country A,
a responsible clerk, authenticated through the national digital ID, checks and verifies the received data.
Databases Enablers
13. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Process
data
5
Transmit relevant personal data about newborn
and parents
Secure Transport
Protocol
4
Receive Birth
Certificate
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
3.2
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
The processed data is dispatched to the ministry of interior in the host country and stored in the birth data registry of
country B.
Subsequently, the local civil registry office of country B issues a birth certificate for the new-born and sends it to the
parents' temporary address in country B.
The ministry of interior in the host country transfers the relevant personal data about the new-born and its parents to the
ministry of interior in the home country.
Before the automatic integration of the received data into the personal data registry and the birth data registry in country A,
a responsible clerk, authenticated through the national digital ID, checks and verifies the received data.
The transmission of the personal data between the public authorities of both countries is enabled through a secure
transport protocol, which facilitates the secure data exchange.
Databases Enablers
14. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Process
data
5
Transmit relevant personal data about newborn
and parents
Secure Transport
Protocol
Semantic mapping &
common vocabulary
4
Receive Birth
Certificate
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
3.2
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
The processed data is dispatched to the ministry of interior in the host country and stored in the birth data registry of
country B.
Subsequently, the local civil registry office of country B issues a birth certificate for the new-born and sends it to the
parents' temporary address in country B.
The ministry of interior in the host country transfers the relevant personal data about the new-born and its parents to the
ministry of interior in the home country.
Before the automatic integration of the received data into the personal data registry and the birth data registry in country A,
a responsible clerk, authenticated through the national digital ID, checks and verifies the received data.
The transmission of the personal data between the public authorities of both countries is enabled through a secure
transport protocol, which facilitates the secure data exchange.
The standards for citizen registration and personal data as well as semantic mapping and common vocabulary at EU level pave the way for
cross-border registries’ interconnection and transmission of the personal data between two countries with different languages.
Databases Enablers
15. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Process
data
5
Transmit relevant personal data about newborn
and parents
Secure Transport
Protocol
Semantic mapping &
common vocabulary
4
Receive Birth
Certificate
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
3.2
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
The processed data is dispatched to the ministry of interior in the host country and stored in the birth data registry of
country B.
Subsequently, the local civil registry office of country B issues a birth certificate for the new-born and sends it to the
parents' temporary address in country B.
The ministry of interior in the host country transfers the relevant personal data about the new-born and its parents to the
ministry of interior in the home country.
Before the automatic integration of the received data into the personal data registry and the birth data registry in country A,
a responsible clerk, authenticated through the national digital ID, checks and verifies the received data.
The transmission of the personal data between the public authorities of both countries is enabled through a secure
transport protocol, which facilitates the secure data exchange.
The standards for citizen registration and personal data as well as semantic mapping and common vocabulary at EU level pave the way for
cross-border registries’ interconnection and transmission of the personal data between two countries with different languages.This way, the data can be automatically stored in the registries in country A.
Databases Enablers
16. COUNTRY A COUNTRY B
Digital ID
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Process
data
5
Transmit relevant personal data about newborn
and parents
Secure Transport
Protocol
Semantic mapping &
common vocabulary
4
Receive Birth
Certificate
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
3.2
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
The processed data is dispatched to the ministry of interior in the host country and stored in the birth data registry of
country B.
Subsequently, the local civil registry office of country B issues a birth certificate for the new-born and sends it to the
parents' temporary address in country B.
The ministry of interior in the host country transfers the relevant personal data about the new-born and its parents to the
ministry of interior in the home country.
Before the automatic integration of the received data into the personal data registry and the birth data registry in country A,
a responsible clerk, authenticated through the national digital ID, checks and verifies the received data.
The transmission of the personal data between the public authorities of both countries is enabled through a secure
transport protocol, which facilitates the secure data exchange.
The standards for citizen registration and personal data as well as semantic mapping and common vocabulary at EU level pave the way for
cross-border registries’ interconnection and transmission of the personal data between two countries with different languages.This way, the data can be automatically stored in the registries in country A.
For the mapping of the birth certificate, semantic standards and vocabularies exist on European level, which are
implemented in the European-wide mapping and translation service.
Databases Enablers
17. COUNTRY A COUNTRY B
Digital ID
Trust and
transparency
Hospital
Civil Registry
Office
Travel abroad and mother
deliver baby
1
Register new-born
and provide data
sharing consent
Report
birth
2
Ministry of
Interior
Ministry of
Interior
3
Process
data
5
Transmit relevant personal data about newborn
and parents
Secure Transport
Protocol
Semantic mapping &
common vocabulary
EU Legislative frameworks (e.g.
GDPR, eIDAS & SDGR )
4
Receive Birth
Certificate
3.1
Physical
transfer
Automatic digital
transaction
Manual digital
transaction
Ministry/ Civil
registry office
Manual
action
Security
measures
Information system
3.2
Personal
data registry
Birth data
registry
Birth data
registry
Parents
A pregnant woman from country A travels for a certain period of time to country B.
During their stay, the woman delivers her baby in a hospital. Still in country B, the parents of the new-born want to receive a
birth certificate as well as register their child in their home country.The hospital reports the birth to the local civil registry office in country B.
The parents do not need to go to the local civil registry, as they can register online using their national digital ID to verify
their identification.
By this registration, parents provide consent to the local civil registry office to retrieve their relevant personal data from
their home country.The local civil registry requests and retrieves the relevant personal data of the parents from country A .
A clerk from the local civil registry office that is authenticated via national digital ID, reviews the parents’ personal data
manually to ensure the data quality.
The processed data is dispatched to the ministry of interior in the host country and stored in the birth data registry of
country B.
Subsequently, the local civil registry office of country B issues a birth certificate for the new-born and sends it to the
parents' temporary address in country B.
The ministry of interior in the host country transfers the relevant personal data about the new-born and its parents to the
ministry of interior in the home country.
Before the automatic integration of the received data into the personal data registry and the birth data registry in country A,
a responsible clerk, authenticated through the national digital ID, checks and verifies the received data.
The transmission of the personal data between the public authorities of both countries is enabled through a secure
transport protocol, which facilitates the secure data exchange.
The standards for citizen registration and personal data as well as semantic mapping and common vocabulary at EU level pave the way for
cross-border registries’ interconnection and transmission of the personal data between two countries with different languages.This way, the data can be automatically stored in the registries in country A.
For the mapping of the birth certificate, semantic standards and vocabularies exist on European level, which are
implemented in the European-wide mapping and translation service.
The digital transmission of the new-born’s data between the two ministries of the interior and local civil registry is based on the strategies for
the Digital Single Market and the legislations such as eIDAS and GDPR that provide the legal basis for this seamless OOP implementation.
Databases Enablers
