1. Japan After Tsunami and Nuclear Power
Station’s disasters and the role of PMI
Japan Chapter in Helping Mitigation
5th Feb, 2012
Noriyasu Sugimura
Director
PMI Japan Chapter
OT2012 PUNE DECCAN Conf.
PMI Today 6/2011
2
2. Prerequisite for PMIJ’s Post Disaster
Reconstruction Program
1. Phase consideration from Disaster to Reconstruction
2. Emergency and Importance
3. PMI’s Experiences and Assets
4. Offering Program for practice
Emergency
Support
Phase
Functional
Recovery
Phase
Reconstruction
Phase
Phase Before
Disaster
Disaster
then
Recovery
Cycle
•
•
•
•
•
•
•
•
•
•
•
•
Disaster
Emergency Action
1. Phase consideration from Disaster to Reconstruction
Quick and Short Term
Intermediate TermLong Term
Usual Time
3. D C
B A
Emergency
High
Importance
Low
Government, Municipal office, Police department, Fire department, Defense
Forces should support A and B (These supports need commitment.)
2. Emergency and Importance
Emergency
High
Importance
High
Emergency
Low
Importance
Low
Emergency
Low
Importance
High
PMIJ
PMMPDR
Focus on this
Quadrant
PMMPDR APPLIED on
3. PMI’s Experiences and Assets
4. AIM of PMIJ PMMPDR
Provide procedures for successful project conclusion of the disaster
reconstruction with leadership and reconstruction vison.
Users would be related Governments, NGO, NPO and Disaster
support organizations. (Not for emergency apply and big scale
projects, either)
Practice training by referring downloaded Operation instructions
and Training materials (slides, guide books).
Checklists and Templates will be used in projects.
Need to send copies of translated version into local language to PMI.
Need to get authorization of PMI for customized deliverables.
Ok for non profitable usage as training material by display, print out
and distributions or personal usage.
4. Offering Program for practice
Steps
1. PMI Japan Post Disaster Reconstruction Program
2. Projects
2.1 PMMPDR (Project Management Methodology for Post
Disaster Reconstruction) translation into Japanese
2.2 Japanese Course development and PM training
2.3 Infrastructure preparation
2.4 PMO (with applicable NPOs)
2.5 Trial run with small/medium organizational support
activities
3. Recruitment voluntary member Not stated here)
3.1 Organization
3.2 Recruitment condition
5. 1. Post Disaster
Reconstruction Support Program
in PMI Japan Chapter
1.1 Purpose of the Program
PMI Japan will contribute for reconstruction from the
East Japan Earthquake and Tsunami Disaster as much
as possible.
Focus on continuous support activities as PM
professional volunteers teams.
Emergency and recovery activities are out of scope.
Cooperate with NGOs, NPOs, Government and Local
governments.
Can’t clarify everything at planning stage. Iteration
process would be adopted for projects and program
execution.
6. Pilot Adaptation
1.2 PMI Japan organized Post-disaster
reconstruction support program
1.2 PMI Japan organized Post-disaster
reconstruction support program
Organized by Four projects, one PMO and Pilot adaptation
Perform
Education
Project
PMO
Education
Facilitation
Project
PMMPDR
Translating
Project
Stakeholder
Management
Benefit management
Program GovernanceDonate Free PM Educations by PM Professionals
PM Tools Adapting Project
NGO/NPO Channel
Maintaining Project
Pre-Planning G1 Initiation G2 Planning G3 Execution G4
Closing /
Operation
Governance
PgM PURPOSE
(Understand
Strategic Benefit)
Synchronize
between Program
& Organizational
objectives
Make up Higher
level Business
Cases
Agree with Check
point Review
Initiation
Planning
PgM Charter
- Legitimacy of the PgM
- Vision
- Scope
- Resources
- Prerequisite/Condition
- Initial Risks/Subjects
- Road Map
Identify Stakeholder
Requirements
PgM Organization
- Board for Governance
- Sponsor
- PgM manager
Project Trial
(Potential Components)
PgM Planning
Requirements
Architecture
WBS/Components
Schedule
Communication
Risk Management
Procurement rule
Financial Plan
Stakeholder
Governance
Feasibility Assess
Business case for
each Project
Prep. For Infra.
Support
(Standard/Tool/Criteria)
Initiate Individual
projects Design –
Develop - Operation
Apply Governance
- Performance Monitoring
- Issues Mgt
- Change Mgt
Risk Monitoring
- Identify Env. Change
- Dependencies between
Components
Stakeholder
Communication
Achievement
Evaluation
Transfer to Non
Project
Operation
Customer Support
Contimnuous
Improvement
(Program Closing)
1.3 Road Map
March-April JulyMay-Jun August ~
2011
7. PMI Japan Chapter as Gateway
PMIJ
REP
REP
PM
NPO
PMO
1.4 STAKEHOLDERs
R.E.P.s
NPO/ Municipality/Small Business PM Training
Training Course
Development
PMI Japan Chapter
Corporate Sponsors
Supporting Companies
PMIJ’s Volunteers
1.5 How to approach
Joint support with NPOs to Project Managers
If necessary, ask support from Municipalities,
Business organizations or Government)
At first, focus on IT related Projects
At some time if possible, supports Education/Training
, Urban development)
Co-work with business organizations who provide PM
tools or IT infrastructure Co-work with several
organizations
Practice PPFM/PGM/PMO
8. 2. Overview of PMIJ PMMPDR
Support PGM
2.0 Organization
2.0
PMIJ PMMPDR
SUPPORT PGM.
2.1
PMMPDR
Translation
2.2
PM Training
2.2
Develop PM
Training
Courses
2.3
Infrastructure
/Organization
Channel
2.4
PMO
Done
Trial of Pilot cases
On going On going
On going
Translation
committee worked
Under PMI EF authorization
Not yet
Not yet
9. 2.1 PMMPDR Japanese Edition
Project Management
Methodology for Post-Disaster
Reconstruction
2.1 Why chose PMMPDR?
Many advantages
For project members
Only one day training enough for non project managers
Easy to understand with sample scenario based training
For project managers
Project managers can initiate their projects easily
Easy schedule management, easy cost management
For organizations
Common words, common term, common process among multiple
organizations and stakeholders
When organizations have project management methods, PMMPDR
can support them
10. 2.2 Adopted Infrastructure
Index of Supports
Project Y
Project Plan 1
Project X
Delivery IT Equipments to Disaster Site
Project master
schedule
RESOURCE
TASK
Internet Connection
Recovery
Risk/Pro
blem
Docum
ent
Common
Info.
<Center>
Clarity
Portfolio MGT
CLOUD
<On sites>
Open Work Bench
Project MGT
PC Clients
Program schedule MGT
Program resource MGT
Plan / Actual report
Individual:
Schedule MGT
Resource MGT
Plan / Actual report
Offering by CA Technologies
2.3 Why Chose CA Tech. offering?
CA Tech. has offered below solutions with free to
support iSPP (NPO) Disaster Recovery Project.
Open Workbench and Clarity connecters
Term: No time limitation
No. of users: No number of users limitation
How to use: DL from DL site provided by CA Technologies
Support: Offer WEB forum (registration needed)
CA Clarity PPM On demand
Term: Not defined time peoriod
No. of users MAX 20 to 30 users
How to use: Cloud services (Access specified URL)
Support: Help Desk
12. Initialization meeting (Brainstorming) 3 of 3
Radiation in air as of Sep. 9, 2011
0.0566 micro Sievert/Hr in
Shinjuku, Tokyo
In nature over the world, we get 2.4 mm
Sievert per year in average.
2.4 mmSv/Y = 200microSv/month
= 6.7microSv/Day
= 0.28 microSv/Hr
5% damage danger zone >= 2SV/Hr =
2000mmSv/Hr.
= 2,000,000 microSv/Hr
Tokyo is normal and safe, now!
13. Tokyo is normal and safe, now!
PMI Japan Disaster reconstruction
Support Program Interviewed by
CA Technologies Japan as of 29 Sep., 2011
14. PMI GOC
Regional Services Committee Group SIG Program Project
PMIJ rgani ation
27
PMI Japan Chapter is
stablished in 199
,0 Chapter members
2, 00 PMPs in our chapter
, PMI members in Japan
0, 1 PMPs in Japan
Chapter with branch model one branch
ansai branch was established Dec., 2009
Statistical Information
15. 1. Improve services for PMIJ Members, PMI Members
2. Contribute for ast Japan Disaster ecovery
econstruction and help for getting over
uclear Power Plant Accident.
. Cooperate with other ramewor s
ITI by itSM J, A by II A J,
Ce by JSC A, IT coordinator by ITCA
. Contribute lobali ation of Japanese Private
Companies
. ig charts are needed for Post PM .
ocus on Portfolio Management,
Program Management, and PMCD .
PMIJ Directions
If you have any questions, please ask
PMIJ_Fukkou_PGM@pmi-japan.org
