If your facility loses power what do you do? If there is a fire or flood how will you respond? These often-overlooked emergency situations are a costly threat to facilities across the US. Planning for emergencies can often seem daunting and time consuming, especially considering that OSHA requires a written plan. To make your life easier, our experts will share best practices for developing and implementing a rock-solid emergency action plan.

1. An Expert’s Guide to
Emergency
Action
Planning

2. Meet Your Moderator:
James
Ciccone

3. During This Webinar
All lines will be muted.
Communicate via the questions tab in your
webinar panel.
Unanswered questions will be responded to after
the webinar.
Webinar recording and slides will be emailed to
you tomorrow.

4. Meet Your Presenters
Kevin Coulon
Regional Services
Director
Rick Foote
Director of Industrial
Practice

5. Our Key Message
EAPs are planned, implemented, and reviewed
as a training means of educating everyone
involved on the appropriate response in the
event of a true emergency response.

6. How frequently
do you review
your Emergency
Action Plan?

7. Agenda
Regulatory Overview
Emergency Action Planning
Implementing an Emergency Action Plan
Review the Plan
Summary & Questions

8. Regulatory
Review
Preparedness Written Plan
Training Arrangements

9. “Do I need to have a
written program for
Emergency Response?”

10. “Am I ready for OSHA
to visit and inspect
my program?”

11. OSHA Has Been Busy
• OSHA Conducted 92,000
inspections
• There were over 188,000
violations cited
• There was approximately
$240 million in penalties

12. Agenda
Regulatory Overview
Emergency Action Planning
Implementing an Emergency Action Plan
Review the Plan
Summary & Questions

13. Planning
is the Key!

14. Emergency Preparedness
These are the essential elements of emergency
preparedness planning:
• Identify hazards and assess risk
• Assess capabilities and resources
• Develop an emergency plan and procedures
• Integrate the plan with the community plan
• Conduct training
• Public relations
• Conduct Drills and Exercises
• Develop Plan Audit Procedures

15. Emergency Action Planning
OSHA 29 CFR 1910.38
The purpose of an EAP is to facilitate and organize employer
and employee actions during workplace emergencies:
• Keep the plan simple
• Train with the plan
• Make changes to the plan as needed
• Make sure employees know the plan

16. Emergency Action Planning
First Priority: Accountability – Evacuation
• Employee Safety
• Public Safety
Second Priority: Reduce Structural & Facility
Damage
• Work Sight Layout
• Utility Shut Offs

17. Written and oral emergency
action plans:
• An emergency action plan must be in
writing, kept in the workplace, and
available to employees for review.
• However, an employer with 10 or fewer
employees may communicate the plan
orally to employees.
Emergency Action
Plans Content

18. • Procedures for reporting a fire or other
emergency;
• Procedures for emergency evacuation, including
type of evacuation and exit route assignments;
• Procedures to be followed by employees who
remain to operate critical plant operations before
they evacuate;
• Procedures to account for all employees after
evacuation;
Emergency Action
Plans Content

19. Emergency Action
Plans Content
• Procedures to be followed by employees
performing rescue or medical duties; and
• The name or job title of every employee
who may be contacted by employees
who need more information about the
plan or an explanation of their duties
under the plan.

20. Training & Review
Training
• An employer must designate and train employees to assist in a
safe and orderly evacuation of other employees.
Review of emergency action plan
An employer must review the emergency action plan with each
employee covered by the plan:
• When the plan is developed or the employee is assigned
initially to a job
• When the employee's responsibilities under the plan change
• When the plan is changed

21. eTools Home : Evacuation Plans and Procedures PDF | Viewing / Printing Instructions | Credits
This eTool will help small, low-hazard service or retail businesses implement an emergency action plan, and comply with OSHA's
emergency standards.
The eTool is not an OSHA standard or regulation, and it creates no legal obligations. Likewise, the eTool does not eliminate or limit
any obligations that may be created by the OSH Act or by OSHA standards or regulations.
Workplace Evaluation | Emergency Action Plan | Expert Systems | Additional Assistance | Site Map
eTools Home : Evacuation Plans and Procedures PDF | Viewing / Printing Instructions | Credits

22. eTools Home : Evacuation Plans and Procedures Viewing / Printing Instructions | Credits
OSHA's Expert System - Emergency Action Plan
START OVER | EXIT
Introduction to the Emergency Action Plan Expert System
Disclaimer
An emergency action plan (EAP) is a written document required by particular OSHA standards. The
purpose of an EAP is to facilitate and organize employer and employee actions during workplace
emergencies. The elements of the plan must include, but are not limited to:
 Evacuation procedures and emergency escape route assignments.
 Procedures to be followed by employees who remain to operate critical plant operations before
they evacuate.
 Procedures to account for all employees after an emergency evacuation has been completed.
 Rescue and medical duties for those employees who are to perform them.
 Means of reporting fires and other emergencies.
 Names or job titles of persons who can be contacted for further information or explanation of
duties under the plan.
This expert system will help you to create a simple EAP. This basic plan will be adequate for needs of
many small and medium-sized entities. This basic plan may not be adequate for large establishments or
those with more significant hazards. Users in such establishments should consider the special
characteristics of their workplaces. Users can supplement this basic plan to address any situations that
require special attention.
Most small and medium-sized entities will get their basic plans from this system in 10 to 15 minutes.
Please remember that this system does not save the plan it helps you to write, so you should save and/or
print your plan when it is completed.
This OSHA Expert only provides information based on Federal OSHA Emergency Action Plan requirements.
If you are covered by a state OSHA plan you may need to contact your local state OSHA office.
Please visit the OSHA Expert User Guide to obtain further instruction.
Workplace Evaluation | Emergency Action Plan | Expert Systems | Additional Assistance | Site Map

23. Agenda
Regulatory Overview
Emergency Action Planning
Implementing an Emergency Action Plan
Review the Plan
Summary & Questions

24. Who Should
Be Involved?
Internal ER
Coordinators
Fire
Department
Police
Department
Response
Provider(s)

25. Identify the
Scenario
Worst Case or Best Case
Risk Association
Type of Response
Public Involved

26. Identify the Scenario
Choose a scenario that best suits
your company at a given time.
This could change with seasons.

27. The tabletop starts with the scenario and the steps
taken by you in response to the emergency:
• Who will be the main contact?
• Who will take attendance?
• Who will redirect public from walking in the area?
After identifying your steps, gain the estimated
response time per each party and what they will cover:
• Who will be their main contact?
• What will their role be when they show up?
• What level of response will they conduct?
• What questions do they have?
Complete a Tabletop Drill

28. • Have a copy of your EAP or Contingency
Plan at the meeting for reference
• Assign a note taker to write down questions
and comments on the response program
• Be detailed in your response for the tabletop:
• Will you cover storm drains?
• Will you block off the area?
• Will you take any preventative measures?
Complete a Tabletop Drill

29. Post Tabletop
Send a recap out to all attendees
Update any internal programs based
on recommendations
Plan for a Live Emergency Drill

30. Live Emergency Response Drill
Set the stage Inform parties of a
possible drill
Put the drill in
motion
Take notes

31. Set the Stage
Identify the setting
Use props or volunteers as
affected individuals
Will you have response
companies onsite or local?

32. Inform Parties
of the Drill
Exact date and time not needed
Type of drill not needed
Identify what parties you will call

33. Put the Drill in
Motion
Live scenario called within
company
Note taker to observe the
ER and the public
Assign someone to call for
help and to take attendance

34. Timing
Responses
How long for each responding
party?
How long to evacuate the area?
How long to protect the facility
and/or environment

35. Agenda
Regulatory Overview
Emergency Action Planning
Implementing an Emergency Action Plan
Review the Plan
Summary & Questions

36. Review the Drill
Invite all parties back
Review observations of each
group
Make changes to the program
Re-train as needed

37. Our Key Message
EAPs are planned, implemented, and
reviewed as a training means of educating
everyone involved on the appropriate
response in the event of a true
emergency response.

38. Agenda
Regulatory Overview
Emergency Action Planning
Implementing an Emergency Action Plan
Review the Plan
Summary & Questions

39. Thank You for
Attending!
Request a Complimentary Emergency Preparedness
Consultation:
http://www.triumvirate.com/field-services/emergency-response
Call Us!
1-888-834-9697
www.triumvirate.comRick Foote:
rfoote@triumvirate.com
Contact:
Kevin Coulon:
kcoulon@triumvirate.com