WebXpress's Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary Movement; Pay basis wise plus Service Wise; Multiple Active Contracts; Single slab, Multi slab, FTL-Capacity based Rates- Per Kg., Per Ton, Fixed, Fixed + Variable

1. WebXpress Transport
Management Solution
For Express Cargo Industry

2. WebXpress Solution Suite

3. WebXpress Product Suite
Product Description
Transport Management
System
TMS helps to manage all transactions such as load planning, tendering, placement,
load movement and delivery. Manages various business models such as FTL, Cold
Chain, Express Cargo.
Fleet Management
System
FMS manages fleet related operations for long haul, secondary distribution, taxi fleet
businesses. Also includes fleet maintenance, fuel management, expenses, document
and driver management
Warehouse
Management System
WMS helps to manage warehousing operations for a 3PL or a manufacturing/trading
organization. WMS is highly configurable to manage multi user facility and can
integrate with any ERP
Business Intelligence WebXpress products are integrated with Qlikview BI tool to offer analytics for data
generated. WebXpress offers ready to use BI templates to realize quick benefits of
BI
Finance & Accounts WebXpress has a fully functional Finance & Accounts systems fully integrated with
all operations module of Fleet and TMS.
Data Integration WebXpress can be integrated with ERP such as SAP and Oracle to exchange relevant
information
Devices WebXpress applications can be integrated with variety of devices such as GPS, Hand
Held Terminal and also sensors such as temperature and fuel sensors

4. Solution Architecture
WebXpress
Application
+
Database
Servers
INTERNET
Internet Data Center.
• Branch Offices
• Area Offices
• Hub Centers
PC with Browser- IE 7+
High-speed Internet Link
F
I
R
E
W
A
L
L
Servers
at
LSP
company
Interface System
Users at LSP company
HO personnel
Sys. Admin
Firewall Server
LAN
LSP company HO
Broadband connection
GPRS/3G
connection

5. WebXpress Product Features & Controls
WebXpress TMS features
WebXpress TMS Controls

6. WebXpress TMS for Express
Cargo Industry

7. WebXpress TMS Modules
WebXpress TMS
Vendor contracts Online accountsInvoice & payments
Customer contracts
Demand Management
TrackingOperations
Reports
Security management
POD Management
GPS SYSTEM RFID/BAR CODING MOBILE SYSTEM
Customer Self
Service Portal
• Tracking
• Invoice
• Complaints
• Enquiry
• Rates
• E-POD
• Octroi Rcpts
• MIS
EXPRESS CARGO SERVICE PROVIDER

8. Business Models Covered by WebXpress TMS
Business Model Description
Full Truck Load (FTL) Movement from customer warehouse to warehouse, without involving
HUBS
Express Cargo Delivery Committed Time for door to door delivery employing hub & spoke
network
Multi-modal Delivery- AIR and RAIL Movement of car with Air and Rail movement as significant component
Parcel Delivery Godown pick-up and delivery with warehousing services
Local Delivery Intra-city Next Day Delivery
Packers and Movers Specialized module to capture entire life cycle from customer call to
packing, moving and delivery
Milk run distribution Multi point pick up and drop for distribution of goods ex-warehouse
Home Delivery Solutions Work flow from sales at shop to warehouse dispatch to customer home
delivery
Crossing Delivery for another transporter, handover to a partner transporter

9. WebXpress for Express Cargo
OPERATIONS
• Booking of small parcels and LTL
consignments at branches
• Consolidation at hubs
• Hub to Hub movement on set routes
• Transshipment to destination hubs and
then to branches
• Delivery from branches using DRS
FINANCE
• Transporter will charge customers for
door to door service
• Transporter will deploy/ hire a vehicle
capacity and pay for km. run of vehicle
• Transporter will manage all costs of
booking to delivery but charge
customer a single amount
Branch 1
C1 C2
Branch 2
C3 C..n
Transshipment Hub
Transshipment Hub
Branch 1
C4 C5
Branch 2
C6 C..n

10. Transportation Booking Process
Loading Sheet
Preparation
Vehicle Contract
Docket Entry
Manifest Preparation
Pickup Run Sheet
Preparation
Booking Process
FMS- Trip Sheet Module
Customer
Contracts
Vendor
Contracts

11. Transportation Transshipment Process
Unloading Pre-alert Print
Load in New Vehicle
Manifest Preparation
Transshipment Process
Load in connection vehicle
Stock Update
Loading Sheet
Preparation
Vehicle Arrival Update
Vehicle Unloading Report
FMS- Trip Sheet Module

12. Transportation Delivery Process
Unloading Pre-alert Print
Delivery Process
Stock Update
Delivery Run Sheet
Preparation
Vehicle Arrival Update
Vehicle Unloading Report
Delivery Run Sheet Update Track & Trace
FMS- Trip Sheet Module

13. Transportation POD Movement
POD Process
POD Scan
POD Forward
Delivery Update
POD Receipt
Acknowledgement
POD to Consignor with Bill POD to Next Location
Track & Trace

14. Invoice Process
Invoice
Bill generation
Docket BookingPOD Arrival & Finalization
Docket Financial Edit &
Finalization
Bill Collection
Bill submission update
Generate MR
Cheque: Deposit Voucher
Cash: Receipt Voucher
Update CBS & A/R

15. WebXpress Salient Features for Express Cargo Industry
Feature Description
Document Management • All documents are managed through a series management module
Paid and To Pay Controls • Specific Controls exist to manage to pay and paid outstanding
Route and Schedule Management • WebXpress helps to define routes and schedule for each route.
• WebXpress also has features to define optimum route for each combination of
locations.
E-POD using Mobile devices • WebXpress application can be loaded on a mobile device to capture delivery details
and also POD scan.
GPS Integration • WebXpress is integrated with GPS to provide real time view of delivery and pick up
vans and load in them.
Bar code management • WebXpress can help generate Unique Bar code Identifier (UBI) for each box. This can
be done using mobile printer or fixed devices at customer premises.
• Bar codes can then me scanned to manage inward and outward for all consignments
DEPS Management • WebXpress has an extensive DEPS management system to track all missing and
misrouted consignments
• WebXpress has tracking mechanism to record each DEPS case

16. Customer Contracts
• Contract Features
– Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary
Movement
– Pay basis wise plus Service Wise
– Multiple Active Contracts
– Single slab, Multi slab, FTL-Capacity based
– Rates- Per Kg., Per Ton, Fixed, Fixed + Variable
• Contracts are enforced at time of docket entry
• This reduces errors and also ensures revenue in line with
contracts
• Leads to lesser Invoice rejections thus better working capital

17. Vendor Contracts
• Contract Features
– Contracts for long haul, local vendors, BA
– Fixed route, Per Kg., Per Km, Per docket
– Switching between multiple contracts
• Contracts are enforced at time of VHC entry/ payments
• Reduced mistakes in vendor payment, higher efficiency
• Faster vendor payment, better service level from vendors

18. WebXpress TMS- Key Benefits
• Real Time information visibility across Transportation network
• Reduction in costs due to
– Reduction in data entry time and effort
– Measurement of transaction wise profitability
– Tighter control on vehicle deployment expenses
• Increase in income due to
– Ability handle higher work volume with same investment in
staff and facility
– Better service leading to better customer satisfaction, thus
more business
– Better information on customers leading to targeted sales
effort
• Savings in working capital
– Smaller and more accurate billing cycle
– Faster collections
– Daily control on cash & bank across locations

19. WebXpress Control Tower

20. Customer Dashboard

21. Booking Dashboard

22. Booking Breakups

23. Yield Analysis

24. Delivery

25. SLA Measurement

26. Solution Offering: WebXpress
Mobile

27. WebXpress Enterprise Mobility Technology
Microsoft Windows Phone
Independent Software Vendor for Microsoft
www.microsoft.com
Google Android
Business Intelligence Solutions
www.android.com
Motorola India
Enterprise Mobility Solutions Partner
www.motorolasolutions.com
Qliktech Inc
Business Intelligence Solution on Mobile
www.qlikview.com

28. WebXpress Mobility Architecture
Hand Held
Terminals
Windows CE
Windows Mobile
Tablets
Android 2.3
Android 4.0
Android Mobile
Android 2.2, 4.0
Cellular
Network
GPRS
3G
Wi-Fi
Customer Application/
WebXpress Solution
WebXpress Mobile
Application Middleware

29. WebXpress Android Capability
• Android is world’s fastest growing
Operating system for Mobile Phones
• Android is available across vendors
such as Samsung, HTC, Micromaxx
• Android phones range starts from Rs.
3800 onwards, making it cheapest
mobility device
• Android is a Full Operating System,
thus making it possible to build
feature rich applications
• Thus, WebXpress has selected Android
as platform to offer its mobility
solutions
• WebXpress has a dedicated team of
Android developers who work closely
with Product Team to design
Integrated Applications

30. WebXpress Ready to Use Mobile
Application

31. WebXpress Mobile Applications for
Transportation
Functionality Description
Transportation Booking and
Scan
 User can enter CN data into mobile device
 CN image can also be scanned and sent to server
 CN and image can then be uploaded to server for completion of data entry
 Booking can be done after login and only if CN is not already entered and DCR is provided
Delivery
Information Update
 User can enter delivery information for a given Consignment in mobile device
 System allows data entry only if DRS is prepared and CN is not yet delivered
 User can capture delivery date and time, delivery person etc.
 Application also captures location if device is GPS enabled
POD Scan  User can scan POD using camera function of Mobile device
 POD image is then sent to server against CN number
 CN number needs to be valid and CN must be delivered in system
 Application also captures location if device is GPS enabled
Track & trace  User can enter CN and get tracking information on mobile device
 User can also view location of CN on map if GPS service is enabled

32. WebXpress Mobile Applications for
Fleet Management
Functionality Description
Vehicle Tracking  User can enter a vehicle number in mobile device
 Application will retrieve vehicle tracking information and display on device
 User can also view location of vehicle on map if GPS service us enabled for that vehicle
GPS Tracking  Mobile device with GPS service enabled can be given to driver or a vehicle
 The device will capture GPS data and send the same to server
 This information can be used to track the vehicle, check idle time, check speed etc.
Accident/ Damages
Information
 In case of accident, user can enter details on spot in mobile device
 User can also capture photos and send to central server for future claims process
Status Update  Driver can use mobile application to update status of his vehicle using mobile device
 Driver can update information from multiple selection
 System will capture GPS location of the device and status to offer picture to customer

33. WebXpress Mobile Applications for
Warehouse Management*
Functionality Description
GRN preparation  User can download an ASN into mobile device
 User can then scan each arrived item and enter arrived quantity
 After completion of all items, system will prepare a GRN (Goods Receipt Note)
 GRN information is uploaded in WMS/ ERP
Put Away ticket
update
 User will prepare put away ticket in WMS and download put away ticket in mobile device
 User will then put away a given SKU as per put away plan
 User will scan SKU and scan location to confirm put away
 On completion of put away, ticket is closed and discrepancy reported
Pick ticket update  User will down load pick ticket and visit location to pick SKU
 User will scan SKU and location to confirm pick
 If user finds SKU at different location, he will update the same in HHT
 On completion of all pick, system will close pick ticket
Packing and dispatch  At the dispatch area user needs to pack SKUs in cartons
 He will download a dispatch note in HHT
 He will scan SKU as he packs in boxes
 On completion of a box, he will print a bar code label and stick onto the box
 On completion of all boxes, system will print a dispatch note with box wise packing lists
* WMS application is available only on Windows platform for HHTs

34. WebXpress TMS Application-
Select Screens

35. WebXpress TMS Mobile Modules
Android Application Windows Application

36. WebXpress Mobile Authentication
• WebXpress mobile can be
used only by authorized
personnel
• On login, WebXpress will
automatically identify
– User name
– Rights
– Location of operation
– Document series
• Thus, WebXpress mobile is
a fully secure application

37. Cnote/ docket entry
Android Application Windows Application

38. Cnote completion on WebXpress
Shows information entered at time of quick entry in Mobile device.

39. One Click POD Update

40. Enter/ scan C-note number

41. Validation to ensure proper entry

42. Photo Capture Screen gets activated on
Shoot & Upload
• Click on Shoot and Upload
button to invoke camera
function
• Take a picture of POD- use
flash if required
• Click on done button
• WebXpress Mobile will now
upload POD automatically
• Wait for main screen to
appear again

43. View image uploaded through Mobile
Application

44. WebXpress GPS Solutions

45. WebXpress GPS capabilities
• GPS provides location, WebXpress makes sense of that location
• Thus, WebXpress has devises applications around GPS data to
enable an enterprise to solve business problems such as Track &
Trace, Impending Arrival Notification, Proof of Delivery with GPS
Signature etc.
• WebXpress has built standard interface to receive data from
multiple GPS providers
• WebXpress has built Application to convert the GPS data into
information relevant to customers business needs

46. Vendor Neutral GPS Solution
WebXpress GPS Integrator Middleware
Server of
GPS Service
Provider A
Server of
GPS Service
Provider B
Trailers with devices
from A
Trailers with devices
from B
Field team with
Mobile Devices
WebXpress
Applications/
Customer ERP
Qlikview
Business
Intelligence
layer
WebXpress
GPS reports
and maps
USER ACCESS LAYER
Computer
Tablet
Smart phone

47. WebXpress GPS Solution Diagram
Cellular
Network
GPS Satellites
WebXpress
Users
INTERNET
Mobile Receiver
GPS Tracker
Box
GPS Tracker
Command
Center
Application
WebXpress
Application
GPS Module

48. Vehicle Tracking using GPS

49. Integration of GPS with WebXpress
Query based GPS status
screen

50. Integration of GPS with WebXpress
Integration of VHC number
and Route code
Speed calculation base don
GPS data

51. Integration of GPS with WebXpress
Integration with Google Maps

52. All vehicles on India Map

53. Only selected vehicles shown for tracking

54. Specific Vehicle on Map with all details

55. Vehicle Running History

56. GPS enabled Consignment Tracking
Status Details

57. Solution Offering: WebXpress
Online Accounts

58. WebXpress Accounts- Salient Features
• WebXpress has an Integrated Online Financial Accounts System compliant with
Indian GAAP
• About 80-90% of accounts transactions are posted automatically from operations
system, reducing data entry by over 80%
• WebXpress Accounts helps customers to track P&L, TB and BS of every location
individually
• WebXpress Accounts provides and Online and Real Time view of Cash & Bank position
of each location
• WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA) across
locations.
• The CoA is controlled centrally and no location can add/ edit any accounts groups or
ledgers
• The sub-ledgers in CoA are created from Masters thus there is no need to create
separate sub-ledgers for every location
• As a centralized CoA, there is no need to consolidate accounts of various locations.
Accounts are entered into a SINGLE CoA but referenced by locations

59. Understanding WebXpress Accounts Features
CENTRALISED & ONLINE ACCOUNTS
• This means that locations can not
change accounts rules
• Provides high integrity of accounts
structure
• As entries are entered across India,
central accounts can see the effects
immediately
• No need to get accounts data from
across locations and consolidate
AUTOMATIC & INTEGRATED
• As operation transactions happen,
relevant account entries are
automatically posted
• No need to take transaction data to
accounting system and post manually
• Saves data entry by over 70% as
more than 80% of accounts
transaction originate in operations
• For example, when a bill is generated,
Billed Debtor ledger is Dr. and Income
Cr.. When bill is collected Bill Debtor is
Cr. and Cash

60. Understanding WebXpress Accounts Features
When Bill is Generated
Value Name Acccode Accdesc Debit Credit Narration
Sub Total
CDA0001 Billed Debtors 5050 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
INC0001 Freight Income 0 5050 WHEN BILL IS GENERATED BL/KNUN/07/700002
S.tax
CDA0001 Billed Debtors 606 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
LIA00012 Service Tax Payable 0 606 WHEN BILL IS GENERATED BL/KNUN/07/700002
Cess
CDA0001 Billed Debtors 12 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
LIA00013 Cess Payable 0 12 WHEN BILL IS GENERATED BL/KNUN/07/700002
H. Cess
CDA0001 Billed Debtors 6 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
LIA00014 HE Cess Payable 0 6 WHEN BILL IS GENERATED BL/KNUN/07/700002
Automatic Posting Treatment Chart
• All operational transactions are integrated with accounts as per pre-set accounting rules
• These rules define instance of accounting, location and entry
• The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with
Accounting policies of customer
• For example, following rule sheet defines accounts treatment when bill is generated

61. Understanding WebXpress Accounts Features
EVERY LOCATION AS PROFIT CENTER
• All accounting entries are posted in
WebXpress along with reference of
location
• Thus it is possible to view every ledger
filtered by a every location
• This helps to check P&L, TB and BS of
every location individually
• The location can be grouped by area
or region to get area wise or region
wise P&L analysis
REAL TIME CASH & BANK STATUS
• All Dr and Cr entries are posted as
transactions are carried out
• Cash/ bank is Dr./ Cr. as a result of
these entries
• All transactions can be viewed in form
of a Cash & Bank statement
• It is possible to view cash & bank
statement of ANY location from
anywhere subject to rights
• Thus, management has an ONLINE &
REAL TIME idea of cash/ bank position
of entire business

62. Chart of Account
CoA features
• Chart of accounts is specified in
WebXpress by company’s accounts
department
• CoA remains SAME for all locations
and can not be altered by locations
• CoA is managed centrally and
modifications care carried out with
approval from Account Head/ CFO
• WebXpress provides its own internal
account code to each account group
and ledger
• It is possible to also define company’s
internal accounts code against each
account or group
• It is possible to add new account
heads or inactivate existing account
heads
System accounts
• Some of the account heads are also
used to post automatic accounting
entries for transactions
• These accounts are embedded into
transactions
• These accounts CAN NOT BE removed
from CoA, but names can be changed
• Example accounts:
– Billed Debtors
– Sundry Creditors
– Cash in hand

63. Sub-ledgers from Masters
• WebXpress removes need for creating sub-
ledgers for customer, vendors, vehicles,
drivers etc.
• Accounting transactions are posted with
reference of relevant code
• For example when Bill Debtor is Dr, system
also records customer code against that
transaction
• Thus, ledger can then be viewed with
reference to a particular customer or vendor
as the case may be
• This avoids need to maintain masters and
sub-ledgers separately and still provides view
of every sub-ledger
Accounts Transaction
Database
Ledgers Masters
TRANSACTION

64. COA
COA Hierarchy
• CATEGORY
– GROUP
• SUB GROUP
– LEDGER
EXAMPLES
• ASSETS
– Fixed Assets
• Furniture & fixtures
– Investments
– Current Assets
• LIABILITIES
– Share Capital
– Reserves & Surplus
– Current Liabilities
• INCOME
– Operations Income
• Freight Income- TBB
– Other Income
• EXPENDITURE
– Operations cost
• Transport Costs
– Personnel cost
– Communication cost

65. Thank You
KEEP IN TOUCH
Headquarters Regional Sales Office
114, Sundervilla, S. V. Road,
Santacruz (West), Mumbai – 400052
+91 93 232 428 02
+91 22 325 735 60
ECFY Consulting Pvt. Ltd.
107, First Floor, Suncity Trade Tower,
Sector–21, Gurgaon – 122001
+91 93 117 363 59
info@webxpress.in www.webxpress.in