4. Paper Pain Points
Unable to find the documents or information needed
Employees waste time on routine manual entry, leaving
important tasks behind
Archives and files occupy a growing amount of storage space
Organizations face compliance issues with various
regulations
e-Discovery documents must be digitized for litigation use
Users find it difficult to manage information in different
languages across all regional offices
Companies don’t have the necessary tools to import data into
a document or content management system
5. Paper Stats
There are more than four trillion paper documents stored in
the U.S. today, a number that increases about 22 percent
annually
Businesses spend an estimated 500 hours per year searching
for documents, and it costs an estimated $20,000 to fill a five-
drawer filing cabinet with paper documents
Automating digital business processes can improve customer
service and reduce operational costs up to 65%
Currently only 16% of organizations capture data for use
within a process, meaning valuable time is spent manually re-
keying data or metadata
7. Automation Step One:
Scanning and Capture
Scanning documents helps reduce paper loads and saves
valuable space. Capture includes using the document image
for business processes.
But…
● The data is not searchable
● There is a lot of manual entry
● The business process of automation is at a low level
● There is no central system for all company data
8. Automation Step Two:
Document Management System
With a Document Management System, documents are
organized and easily accessible
One repository holds all the information including scanned
images
But…
● The data is still not searchable
● The business processes are not fully automated due to manual
tasks
● Manual entry is error prone and time consuming
9. Automation Step Three:
Full-text back file conversion
Full-text back file conversion puts filed documents into
searchable formats
Searchable information is now available in the Document
Management System
But….
● New documents that enter a company still go through a manual
process
● The business processes are not yet truly automated
– The AP person may not be able to process invoices without
manual entry
– The legal department may not be satisfied with contract
management
10. Automation Step Four:
Data and Document Capture
Implementing Data and Document Capture creates data
that is searchable and fully accessible
Investments in a Document Management System are paid
back with enabled search on all content
New information is entered automatically
Documents are automatically classified and the data is
extracted and sent to the Document Management System
Business process are fully automated with data and
document capture integrated
There is no limit on automation – Always challenge the
process and seek more automated processes!
11. Technology Example:
ABBYY FlexiCapture 10
Multi-lingual data capture and document processing solution
Automatically and accurately converts documents into
business-ready data
Any document. Any industry. Any volume.
12. Case Study:
On-Site Anesthesia
On-Site is a provider of anesthesia services for outpatient
surgery centers
It is a fast growing business with increasing paperwork
The company has only one
employee for billing and one for
patient records
They previously had a data capture
application which did not provide
reliable output
There was a need to automate EOB
and patient records processing
together with in-house billing
13. Case Study:
On-Site Anesthesia
Sought solution to process all patient billing, health insurance and
health information forms
Needed to include SharePoint with searchable data
Timely billing was a key factor, so minimal downtime was critical
Results of Automation with FlexiCapture:
• Workload reduced from two data entry
employees down to 25 % of one
person’s job responsibilities
• Helped significantly reduce the overall
office overhead expense
• Faster processing of clients’ information
enables better client service
• Better customer service for clients
answering patient questions faster
• Better patient care translates to better
customer service for the client’s
patients
14. Mobile Devices:
The Next Step in Distributed Capture
Businesses need anytime,
anywhere capture
• Centralized – desktop – mobile
• Moves capture to the point of origin
• Enables better service and drives down
costs
• Bridges the gap between businesses
and services
• Streamlines information flow and ties
into backend processes
15. Needs for Mobile Capture:
Use Case Scenarios
For Professionals:
• Capture and process information on the go 24x7
• Mobile applications/services to save, access, route and share documents/files, all
remotely
• No paper backlog to manage at the end of the day
• International travelers can use their mobile phone as a translator
For Corporations:
• Instant “sign & send” (NDAs, P.O.s, contracts, faxes, etc.)
• Accelerate circulation of information (whiteboards, news , etc.)
• Corporate policies on email can be fully enforced (security & confidentiality)
For Industry Verticals:
• Logistics and transportation, real estate, legal, health care, insurance, financial
services
• Use standard mobile handhelds and extend your product offerings into new and
emerging markets in lieu of expensive dedicated data capture devices being used
today
• Mobile document capture process can be branded (server-based)
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17. Case Study: SnapTax® (Cont.)
SnapTax is an iPhone and Android mobile application
that lets users automatically fill out the 1040EZ personal
tax form
Users simply snap a picture of your W2 form with and
the program automatically fills in your tax return
Users answer a few questions and review the tax
return for accuracy before submitting it electronically by
tapping a “File Now” button
http://www.youtube.com/watch?v=5cyTWBnLulo
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18. About ABBYY
ABBYY is a leading provider of
document recognition, data
capture, linguistic technologies Data Capture
and professional services.
ABBYY Technology includes: Document Language
● Optical Character Recognition Recognition Services
(OCR)
● Adaptive Document Recognition Translation Solutions
Technology™ (ADRT™)
● PDF transformation
● Layout analysis Server, Cloud & Web
Organizations around the world
use ABBYY to automate time
Desktop Computer
and labor-intensive tasks and to
streamline business processes. Mobile and Embedded OS
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19. ABBYY’s Core Technology
Breakthrough research in linguistics
and data capture
FineReader
OCR: Optical Character 11.0
Recognition
FlexiCapture Recognition
10.0 Server 3.0
The electronic translation of
image text enabling
editing, searching, and copy ABBYY
and paste activities on an OCR
otherwise static document Engine &
Form
Reader 6.5 SDK’s Lingvo X5
Core OCR Engine Capability:
Translate 195 OCR languages
(Latin & Non-Latin including PDF Mobile SDK
Transformer 4.0
CJK–double- 3.0
byte), ICR, OMR, 1D & 2D
Barcodes, MICR, ADRT Enabled
ABBYY technologies and tools are used to create the leading
Capture and ECM applications worldwide