Luke la d evaluation

Luke Adams Unit 4 Pre Production LA D - Evaluation
Evaluation of Pre-Production
 Logistics
 Finance
 Creative Processes
 What Went Well and Future Goals
Logistics
This is where I will be analysing what went well during the logistical side of my production,
known as ‘Followed’.
Managing People
When creating Followed, I believe that it was important to generate call sheets. Call sheets
allowed me to inform both the talent and the crew members when they were required to be
on set. This allowed for me to gather the correct people and the sufficient equipment at the
right time for when I needed to shoot a scene. As a result, the call sheets allowed me to meet
my deadlines by enabling me to pre-plan who I needed and when I needed them by.
Call sheets were critical to my production as they allowed for me to get the sufficient people
to the set, at the correct time and place. This saved me from asking every single member of
talent and crew to attend each day, wasting everyone’s valuable time. Furthermore, call
sheets lead to a reduction in any unnecessary traveling to and from the location. By making a
call sheet, this allowed for a time schedule to be made as well, keeping the production on
track and running smoothly. For example, by planning to shoot some of the scenes out of
sequence I realized I didn’t need one of the actors to be present on the first day of the shoot,
and for the walkthrough of the whole short film I could use one of my on-set assistants.
Managing Resources
When producing my film, I have used equipment booking forms. These forms allow the
production to organise what equipment is needed, and when. The form also allows for any
contingency plans to be made, for example, by booking the use of an extra memory card in
case one becomes full or taking an extra battery in case one becomes drained. This results in
less time being wasted, as all equipment is accounted for and present.
Equipment booking forms were therefore very useful when creating my production. This is
due to the ability that the form gave me to book each piece of equipment before they were
needed, allowing us the knowledge that our equipment will be in the right place at the right
time. As a result, this led to an overall smoother production as the level of stress was reduced
due to the equipment forms ability to reassure us that the equipment would be available at
the times of need. Furthermore, the form also allowed for us to stay on schedule as I had
access to every piece of equipment that was needed each day of production. It also meant
that I ensured the equipment was available to me when I needed it as whilst there was an
equipment store there was a limited amount of equipment and there were lots of people in the
group organizing film shoots.
Managing Time
Managing time is one of the most important aspects of pre-production documentation that
can be generated. A production schedule is vital to ensure that the production time is used

In a proactive and productive manor. As a result, the production schedule allowed for
information to be accessed in an easily accessible form. This information includes the likes of
where a shot will be taken or what the shot is going to be. Furthermore, the production table
allowed for me to estimate how much time each part of my production was going to take.
Managing time is important to the success of my production as it allows for every member of
the crew and the talent organised and productive. This means that the production could
continue running in a smooth manor. Furthermore, this allowed for me to allocate a set
amount of time for shooting, depending on the complexity of my shot. For the shots that were
more complex I was able to dedicate more time as a result of the production schedule. The
production table allowed for a set amount of focus upon important tasks that needed to be
completed first in order to stick to my deadline. I used my production schedule to think
about what kind of shots I was going to use, who was needed and what kind of set ups were
needed and this allowed me to complete similar shots one after another even if the film
sequence went to quite different shots.
Being Professional
Being professional is vital when making a production. By being professional, this ensures
that the connection between the talent and the crew is kept appropriate. By keeping things
professional this will allow for successful and efficient communication to occur, allowing for
a smoother production process. By keeping everything professional, this allows for a smooth
production. As a result, being professional is important to the production. This reduces the
amount of time that will be spent having to resolve any issues that occur between the talent
and the crew. When professionalism is being promoted during a production, this leads to
deadlines being met, as a result of effective shooting.
Ensuring Progress is Sustained
In order to ensure that the progress of the production is sustained. This requires me to go
back to the work that I have produced and judge it from both a personal and a peer point of
view. By doing this, this allows me to improve during each stage of production.
Within the production stage, after each day of filming, I ensured that I uploaded all of the
footage that I had filmed during that day. After uploading this footage, I judged what I had
shot very careful, analysing the quality of each shot that had been taken. By doing so, I could
judge what needed to be reshot for my production and what kind of shot it was. After I had
done this, this allowed me to be organised as I could discard the poor footage and focus on
the quality footage. Furthermore, by ensuring that progress is being sustained this allowed
me the ability to analyse what is going wrong during my production. By analysing what’s
going wrong during my production, this allowed me to put measures in place for the next
time I filmed. As a result, this led to a smoother production process as problems were able to
be ironed out.
Managing Risk
In order to ensure that the risks that occurred during my production were handled
accordingly, I made sure that the cast and the crew were aware of any potential risks that
could occur during the production. I also made sure that the crew and talent were aware of
any potential health hazards when filming my production. For example, working close to a
road that cars can pass down. As a result of risks being managed, the members could then
adjust their behaviour accordingly.

Before I began filming, each evening I would call a quick meeting with all of my talent and
crew members who had to attend that day. By gathering all of the crew and talent together,
this allowed for a small briefing to occur where I could discuss with them what I would like
to achieve during that day of filming. I was also able to discuss any health hazards that could
potentially occur during that evening. In order to protect the members of my production, I
also had to reduce the health hazards that could occur during that evening. This allowed for
me to create high quality work rather than focusing on any hazards that could potentially
occur, as I have already reduced the chance of them occurring. Most importantly I talked
about making sure we were very aware we were on a public road which meant, firstly, to pay
attention to other members of the public around and, secondly, to traffic. I also made a point
of talking about the use of the fake theatrical knife for one shot and made sure that I had
possession of it and it was put away out of sight other than when it was needed.
Keeping Documentation Up-To-Date and Relevant
Before the production of ‘Followed’ I had to ensure that all of my documentation was up-
todate. This is to ensure that the cast members are up-to-date with what is going on within
the production. As a result, the production will continue to progress and run as smoothly as
possible.
Additionally, when all of the documentation is kept up-to-date, this is important for my
production as it provides me with a guideline of what needs to happen, when and who it
involves. As a result, everybody is always aware of what they should be doing, leading to less
confusion and issues. When documentation is kept up-to-date, this also leads to the cast and
crew members being aware of any changes that are being made. Consequently, everyone
involved is always up-to-date with what needs to happen on a certain day.
Finance
During this piece of work, I will be analysing what went well during the financial side of my
production, ‘Followed’.
During my pre-production of ‘Followed’ I generated a budgeting plan, allowing me to see an
overview of all of my expenses that were going to be made during the production. As a result,
this enabled us to stay financially organised, and have the ability to manage the cast and crew
members.
This was important to do during the pre-production process as it allowed to budget where I
was going to use my money and prioritise this throughout the production. It also meant that
there were no unexpected costs arising half way through production, allowing me to focus on
the shooting rather than the finance.
Managing Resources
As previously mentioned, I created a budgeting plan during pre-production. In order to stay
on budget, I needed to ensure that I managed my resources correctly. As a result, I needed to
manage if any re-shoots needed to occur and let my crew and talent members know.
In order to manage my resources efficiently, I evaluated my footage as soon as I possibly
could and identified the area that I needed to re-shoot. As a result, I could manage my
resources by planning in contingency time to my shooting schedule, and by ensuring I should
be finished comfortably before deadline so I was able to reshoot if absolutely necessary.

Managing Time
Time is allocated during the pre-production process to thoroughly plan each minute of the
production schedule, and the production day. This allows me to plan each minute of the
production and see what needs to be done during that day. As a result, this keeps the group
focused and doesn’t waste any of their time.
By the whole cast and crew knowing what they need to do, this allows for effective time
keeping. As a result, this means that the production was able to run smoothly as everyone
knew where they needed to be, and why. They were also aware of what was happening each
day, so they could be prepared in advance.
Being Professional
When creating my production for ‘Followed’, I included how to be professional into the
preproduction.
By being professional, this means that I was professional enough to be in charge
of any expenses that were required within my production. I was also able to respect my crew
and my talent. Being professional is important in pre-production as it allows me to ensure
that everything has been paid for in advance. By being professional, this took away any
unnecessary pressure from the cast and the crew. As a result, they are allowed to perform
even better, leading to a better production.
When evaluating how progress is sustained from a financial point of view, I would have to
analyse preproduction aspects such as the script, the storyboards or the call sheets, which allow
me to save time and money by ensuring that everyone is on time and allowed the progress of the
production to continue.
Furthermore, by creating production schedules, scrips and storyboards, this has allowed me to
focus on what I want to achieve and when. As a result, this will ensure that my progress is being
sustained. By sustaining progress, this gives me the ability to get everything that I need to do
completed within my set timeframe and deadline. Additionally, by creating pre-production
documentation, such as a risk assessment, this will ensure that progress is sustained as it reduces
the likelihood of a member of crew or talent being harmed. Finally, by creating call-sheets, this
allows for me to sustain progress as I can call each contributor to set only when it is necessary.
Managing Risk
When considering how risks are managed within the pre-production stage of ‘Followed’ it is
important to understand why each contributor will need be receive a risk assessment and
agree to be responsible for their own health and safety during filming. This is important when
producing Followed as it enables us to reduce the likelihood of anyone getting harmed. Risks
should therefore be foreseen and reduced where possible.
Managing risk is absolutely vital when creating a production as it enables the members
involved to be kept as safe as possible at all times. As a result, production can continue to run
according to schedule and no time is wasted. Furthermore, this reduces the chance of anyone
becoming injured and attempting to sue me. I had a paper copy of my risk assessment on set
and I made sure that I talked about risk assessment issues at the beginning of each shoot and
again at the beginning of each new shot set up.

Keeping documentation up-to-date is crucial, especially from a financial point of view, when
it comes to me making my production. This documentation is responsible for keeping
everyone who is involved during the production up-to-date with what is happening, where
and when. If this was to be overlooked or not changed, this would lead to a loss of time and
money for the production, which could have been easily avoided by keeping the
documentation up-to-date. This is very important to ‘Followed’ as it allows for me to plan.
By keeping the documentation up-to-date, this allows for me to create a budget and ensure
that I am not spending too much money, by not updating the documentation. By updating the
documentation regularly, this helps me to understand exactly where I am with my production.
As a result, direct guidelines can be set and followed, allowing for me to have the correct
equipment and people at the time of shooting, without going over budget. Furthermore, by
keeping documentation, such as the script and the storyboard, constantly up-to-date, this
allows for the cast to be fully aware of what is being expected from them. If this was to not
be updated, the cast would not be able to perform correctly until they had familiarised
themselves with the new material, which will waste their time and my money.
Creative Processes
Here, I will be analysing what went well during the creative processes of my production,
‘Followed’.
Managing People
Managing people is very important to the creative process, as actors will make up the main
part of the production. Actors must be aware of what they are being asked to do in order for
the production to be successful. By managing the people that are working with me on my
production of ‘Followed’ I was able to ask my characters / actors to portray an on-edge
character worried about being followed, and a result, by managing people effectively, I was
able to create a piece of work that is entertaining for my chosen demographic to view.
In order for this important element of pre-production to occur, I required my actors to meet
with me during the pre-production stages. During this meeting, I explained each actor’s role
to them individually, in order for them to understand exactly who I am asking them to portray
and explained exactly what would be happening during the shoot.
By doing this, the actors were then able to go away and practice this before the production
of ‘Followed’ began. As a result, the characters were able to demonstrate the exact
performance of their characters that I had desired.
Managing Resources
The management of resources was also vital during the creative process of ‘Followed’.
Managing my resources involved me looking at the varying elements of pre-production and
identifying what I needed to be hired, and when I would need it for. When looking in terms
of equipment, I had to ensure that I had used an equipment booking form to ask for my visual
and verbal equipment.
By using a storyboard, I was able to manage my resources through examining the visual
aspects that need to be achieved. By identifying what I wanted to achieve visually, I could
manage my resources by only booking the equipment needed. Furthermore, I was also able
to use my script to manage my resources by identifying which production days I needed to
rent audio equipment.

Managing Time
Managing time is very important during the creative process. Through managing my time, I
was able to successfully prepare the correct documentation for my production, ‘Followed’.
As a result of this, I knew what needed to be done and the time frame that it needed to be
completed within. By having a predetermined idea of what needed to be done and when it
needed to be done, this allowed for me to successfully manage my time during both
preproduction and production.
By creating a production schedule this enabled me to plan each day that I was going to need
for the production of ‘Followed’. In order to manage my time effectively, the production
schedule allows me to foresee where I am going to need to film, who I will need and when
this will be. As a result, I could manage my time effectively and stay on target to hit my
deadline. Furthermore, by managing my time through the use of a production schedule,
everyone had a focus due to them always having a task to do when I had used my call sheets
to ask for their attendance. By having a production schedule, I was also able to gain the
knowledge of what pieces of equipment were going to be needed each day. As a result of this
I was able to manage my time by not having to organise this on the day.
Being Professional
Being professional is also vital during the creative process of ‘Followed’. By following the
appropriate rules of conduct with my talent and my crew members, we were able to build a
positive communication network which is crucial when making the pre-production
documentation and filming the actual production itself. In order to remain professional during
the creative process I ensured that every member had all of the resources they needed in
order to provide the best performance / use of equipment possible. I also ensured that
everybody stayed up-to-date with every piece of documentation and therefore knew what
we were trying to achieve overall.
In order to remain professional whilst completing the creative process of ‘Followed’ I
ensured that every cast and crew member had had access to a copy of each piece of relevant
documentation, for example the script and the storyboard. By offering this opportunity to the
members, they were able to prepare themselves in advance, so that when it came to film the
production everybody was aware of what they needed to do. In order for this to have been
effective, I also had to ensure that everybody could remain professional by always keeping
the documentation up-to-date. By keeping the documentation up-to-date this allowed my
cast and crew to be professional with one another as it reduced the likelihood of an argument
occurring over what we were trying to achieve each day.
During the creative process of ‘Followed’ it was also important that I ensured that the
progress of the production was sustained. In order to do this, I found that it was important to
set a target for both myself and the talent to achieve during each day of filming. When I was
creating my pre-production documentation, I found it to be important to constantly keep this
up-to-date in order to ensure that the progress of the production could run as smoothly as
possible. By receiving feedback from my team, I was able to go back and reflect on the
choices that I had made and adapt them accordingly to ensure that we would be making
sufficient progress during production.
In order to ensure that the progress of my production was sustained, I used the feedback that
I had received to improve my pre-production documentation. This was important as it
allowed for the team to have a voice and enabled me to see my production from another

person’s point of view. As a result, I was able to ensure that the progress was being
sustained as this allowed for an easier, smoother production. Once a change has been made
to any of my pre-production documentation, I made sure that this change was communicated
with the rest of the crew and talent. By keeping them up to date with any changes that had
been made, this also ensured that progress was being sustained as no time was lost due to
characters not being aware of their new lines or actions. Furthermore, as everyone was kept
up-to-date with the call sheets, everybody knew where they needed to be and when. My
production schedule allowed a good amount of time for every shot and we were able to get
very set up completed and repeatedly shot within time without any problems.
Managing Risk
In order to creative a successful production, it is important to have used the pre-production
stages to ensure that any risks have been minimised as much as possible. As a result of this,
a risk assessment must be completed during pre-production, and adapted while completing
the production of ‘Followed’ if any new potential risks arise. Once a risk assessment has been
completed, it is important to attach this to each person’s contributor release form. This
means that every member on set will be aware of these potential risks, and the measures that
we have taken to minimise them during the creative process.
Managing risk is one of the most important parts of the creative process. This aspect allows
for me to keep everybody on set as safe as possible. In order to create ‘Followed’ legally, I
must be able to provide evidence that I have identified any potential risks and put measures
in place to minimise the chance of them occurring.
During the creative process, it is also important to keep all of my pre-production
documentation up-to-date. By keeping all of the documentation up to date, this ensures that
it is accurate and easy for the cast and crew members to understand what is being asked of
them each day. Furthermore, by keeping all of the documentation up to date, this covers me
for any legal or ethical issues that may arise during or after the creative process.
It is important to understand which pieces of documentation need to be created and kept up
to date in order to have a successful creative process, and overall production. By keeping
documents such as the script, storyboard or call sheets up-to-date, this will allow everybody
that is involved during the creative process to understand what is being asked of them,
enabling the process to run as smoothly as possible.
Improvements
After making a production, it is important to identify what has gone wrong, in order to make
any future productions run smoother. As a result of this, I will be looking at ‘Followed’ in
terms of the logistical, financial and creative processes.
Logistics
What Went Wrong:
Sometimes the best plan is to get a bit lucky. There was hardly any traffic at all on the roads
when we shot my video. If there had been more regular traffic then even though I had
created plenty of time to shoot I think I would have struggled to get everything shot in time.
I do know the location and I’m very familiar with it and I did choose it because I expected
there to be very little traffic at that time but there is still an element of luck

Future Goals:
I think I would have planned to shoot in a fully pedestrianized area, there are some available
in my area where this could have worked just as well. It wasn’t a problem but it could have
been and this would stop it being one.
Finance
What Went Wrong:
I think that in fact I scheduled too much time for my shoot because we finished each set up
and shot in less time than I had allowed, even after taking multiple shots for each setup, and
finished each evenings shoot earlier than I had expected. This means that I could have
achieved my shoot by booking equipment out for two days instead of three.
Future Goals:
In the future, I believe that I could improve my production process by thoroughly considering
the shots that I am trying to achieve and use my pre-production process to reflect this. By
considering what I am trying to achieve in a shot or a scene I believe that I would be able to
create a more realistic timeframe / deadline for my production to be completed within and
perhaps save some money.
Creative Processes
What Went Wrong:
I think I managed to shoot what I wanted to shoot. I think the issues with my creative
processes were about being more inexperienced as a film maker and I think there are
probably a lack of more interesting close ups in the film, so you can get to know the victim
before anything happens to them. On the other hand, the point of my idea really is that this
was something anonymous and almost not dramatic and I think the differently framed shots
on legs and feet walking is better for that than close ups on faces would be.
Future Goals:
In order to improve in the future, I would ensure that the idea that I had created for my
production had been thoroughly examined during the pre-production process. By doing this,
I would have a better idea of what is going to need to occur during the production process in
order to achieve the desired effect. Furthermore, budget costs would remain as accurate as I
would realize better how long it would take to achieve what I needed to achieve.

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