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MICROSOFT SHAREPOINT
Presented by: Travis Krampy
All Covered
Application Development Team

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About All Covered
ALL COVERED
• Division of Konica Minolta Business Solutions U.S.A., Inc.
• One of the nation's leading IT services companies.
• All Covered has local offices in over 25 cities with
more than 600 engineers, and is fully certified
in all major IT technologies.
Our Mission
• To help companies achieve their goals
through better management of
information and more effective
collaboration and communication.

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How much data does a typical
worker produce in one year?
ANNUAL DATA PRODUCTION
a. 100 Megabytes
b. 500 Megabytes
c. 1 Gigabyte
d. 3 Gigabytes
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What percentage of a typical worker’s
day is spent searching for information?
INFORMATION SEARCHING
a. 1 Percent
b. 10 Percent
c. 30 Percent
d. 60 Percent

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How much does lost productivity cost
per year for 1,000 employees?
LOST PRODUCTIVITY
a. $100,000
b. $ 1 Million
c. $ 5 Million
d. $10 Million
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WHAT IS YOUR PLAN?
• As your business grows, so will the amount of documents and data
• Processes and workflows will need to be defined and streamlined.
• Remote data access becomes critical for optimal business operations.

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IS YOUR BUSINESS AT RISK?
• Without an effective and centralized business information system, companies put
revenue, productivity, customer service and compliance at huge risk…
WITH WITHOUT

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COMMON BUSINESS
CHALLENGES
CHALLENGE #1
Content/Document
Management
CHALLENGE #3
Decision
Information System
CHALLENGE #4
Complex Business
Processes/Workflow
CHALLENGE #2
Internal/External
Collaboration

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Common Challenges:
• Lost files/documents
• Multiple versions of document
• No central repository library
• Limited document sharing
Content/Document Management
CHALLENGE #1

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Common Challenges:
• Lack of direct internal communication
and teamwork
• Inability to efficiently search across
different types of content
• Access to critical data needed for
work is hindered
• Remote access to information
is limited/blocked
Internal/External Collaboration
CHALLENGE #2

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Common Challenges:
• Difficulty searching for conditions
that call for a decision
• No effective methodology for developing
and analyzing possible alternative
actions or solution
• Inability to select the proper
course of action
Decision Information Systems
CHALLENGE #3

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Common Challenges:
• An overflow of confusing and highly
difficult procedures
• Complex approval processes that
absorb too much time
• Difficulty in obtaining information
on how to perform tasks/procedures
• No central repository for instructions
on company processes
Complex Business Processes
CHALLENGE #4

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• SharePoint is a web-based platform
developed by Microsoft
• SharePoint can be used to create and
host Intranet, Extranet and Internet sites
• Used by thousands of companies to help
employees, customers and vendors
collaborate and communicate
SHAREPOINT IS
THE SOLUTION!

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• Enterprise Document and Content Management
• Automate Data Governance, Content
Classification and Organization
• Enterprise- and Team-based Project Management
• Business Intelligence Dashboards
• Converting Manual Paper Driven Business Process
to Digital Automated Process
• Enterprise Wide Searching
• The ability to have security restricted search
results on content inside and outside of Microsoft
SharePoint 2013
• Hosting Sites: Intranet/Extranet/Internet
COMMON PROBLEMS WE SOLVE

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• Document Repository
• Role-based security
• Auditing
• Check in/Check out
• Version Control
• Content Approval
Content/Document Management
SHAREPOINT SOLUTION:

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• Collaborate on Documents
• Share Information
• Manage virtual teams
• Presence integration
• Share calendars, discussions
• Office integration
Internal/External Collaboration
SHAREPOINT SOLUTION:

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• Simplify access to data
• Advanced information search engine
• Connect employees with information
and expertise
• Accelerate shared business processes
• Enable employees to make
better-informed decisions
• Share without divulging
sensitive information
Decision Information Systems
SHAREPOINT SOLUTION:

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• Out-of-the-box workflows for initiating,
tracking and reporting
• Simplify everyday business activities
• Access to automated decision support modules
• Streamlined approval process
• Streamlined document processing & create
forms via InfoPath
• Single, integrated platform
• Issue tracking and signature collection
• Help meet regulatory requirements
Complex Business Processes
SHAREPOINT SOLUTION:

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Intranet Sites – for internal communications,
collaboration and information sharing
between employees
Extranet Sites – for external communications,
collaboration and information sharing
between external employees from
other businesses
Internet Sites – for anyone who
wants to publish information
and data from back-end systems
or internal SharePoint to the
internet-based SharePoint
TYPES OF SHAREPOINT
HOSTING SITES

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OUR WORK – INTERNET

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PROBLEM
• The client was faced with an aging SharePoint environment that was running Microsoft Office SharePoint Server
2007 for several websites, which exceed over 70,000 users per day.
• The client needed to control content management and standardized site templates.
SOLUTION
• All Covered implemented a multi-server SharePoint 2013 Enterprise Farm that was integrated with the client’s Active
Directory and utilized Kerberos Authentication.
• All Covered’s Application Development team redesigned the user interface of the Website utilizing modern design
standards including: HTML 5, CSS 3 and jQuery.
• The data migration included seven terabytes of data that was upgraded from Microsoft SQL Server 2005 to Microsoft
SQL Server 2012.
BENEFITS
• Rebranded SharePoint Application.
• Business Process Automation solution (through the use of InfoPath forms and workflows).
• Creation of Reporting Hub (using Kerberos, Microsoft SQL Server Reporting Service, Microsoft SQL Server Analysis
Services and Performance Point Dashboards).
SharePoint 2007 to SharePoint 2013 Migration
SUCCESS STORIES – INTERNET

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OUR WORK – INTRANET

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PROBLEM
• The client was using a SharePoint 2010 environment that was not meeting the needs
of end users. Since the application was not serving an active business function, it had
very limited use.
SOLUTION
• All Covered analyzed the stakeholders needs and worked with the client’s brand
managers to develop a robust user experience which drove continuous traffic to the
site from multiple devices.
BENEFITS
• Upgraded Intranet: All Covered performed a SharePoint 2010 to SharePoint 2013
migration for the client, including a redesign of the SharePoint Application using ‘liquid
design principles’.
• Enhanced Site Navigation: Using SharePoint ‘Managed Meta-data’ to provide term
and search driven functionality around the existing content.
• Customized Team Sites: Incorporating enhanced imagery to aid in effective
communication for different languages.
SharePoint 2010 to SharePoint 2013 Migration
SUCCESS STORIES – INTRANET

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OUR WORK – FORM DEVELOPMENT

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PROBLEM
• The client had a need for a fully customized Travel Request and Expense Claim
application that would interface with their accounting application (Business Plus),
provide Microsoft SQL Reports and automate the approval process.
SOLUTION
• All Covered worked closely with the financial team to outline the technical specifications
and wireframes for the Travel Claim application. A solution was then built which
incorporated Microsoft SharePoint 2013 and InfoPath Form Services.
BENEFITS
• Enhanced Travel Request Form: Automated and task driven approval process with
email notifications and real time status monitoring.
• Backup SQL Database: Interface for submitting data to the clients Accounting
Application using the SQL Server Integration Services package.
Creation of a Travel Request and Travel Claim Application
SUCCESS STORIES – FORM DEVELOPMENT

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OUR WORK – PROJECT MANAGEMENT

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OUR WORK – PROJECT MANAGEMENT

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OUR WORK – PROJECT MANAGEMENT

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PROBLEM
• The client was experiencing difficulties managing all of the different projects they were working on
for their clientele.
• Locating specific task information, resource allocation and providing updates was problematic due
to the numerous areas where project data was being stored.
SOLUTION
• All Covered utilized SharePoint integrated with Microsoft Project Server to create an MS Project
portal for the client, with a customized template for every new project.
• The MS Project template included assigned project staff and managers, project specific
documents, project timelines and tasks assigned to the user, project announcements and
custom forms.
BENEFITS
• Enhanced Project Tracking: Includes assigned tasks by project to verify status, resources, risks,
deliverables and updates.
• Consolidation of Information: Streamlined and effective project management process with
reduced confusion, document loss and document redundancy.
• Improved Client Communication: Enables real-time project status tracking tools.
Enhanced and Streamlined Project Management Process
SUCCESS STORIES – PROJECT MANAGEMENT

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ALL COVERED’S SHAREPOINT SITE

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ALL COVERED’S SHAREPOINT SITE

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ALL COVERED’S SHAREPOINT SITE

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DEMO AGENDA
SHAREPOINT 2013 OVERVIEW
• Slides
NAVIGATING A SHAREPOINT 2013 INTRANET
DOCUMENT MANAGEMENT
• Meta-data
• Check In / Check Out
• Approvals
• Views
• Permissions
• SharePoint Out of the Box Web Part Overviews
• Calendars
• Announcements
• Customized Lists
• InfoPath Form
• Demonstration of a Travel Request Form and Workflow
• SharePoint Project Management Site Overview
• Tasks
• Issues
• The Timeline
• Document Management

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ALL COVERED CAN HELP
• All Covered provides a full range of SharePoint
services spanning the entire lifecycle of the
SharePoint implementation process.
• Our experienced SharePoint consultants
will work with your business team to plan and
build the solution based off of your unique
requirements and specifications.
• All Covered will design and deliver your
solution from development, testing,
production and support. Our architects
will turn your vision into reality!

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SHAREPOINT SERVICES
What Sets Us Apart:
• In-depth experience and knowledge of SharePoint
• Over 10 years of SharePoint Experience
• Several hundred projects completed
• Microsoft Gold Partner

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LET’S GET STARTED!
For more information, please call our Sales Staff at:
1-866-446-1133
www.allcovered.com

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THANK YOU.