A great presentation by Henrik Kniberg

1. Stop Starting, Start Finishing
Lean Kanban Nordic
March 13, 2013
Henrik Kniberg
Agile/Lean coach
www.crisp.se

2. Henrik Kniberg

3. Henrik Kniberg
Kanban
Scrum
XP
Lean
Agile
GTD
(Getting Things Done)
Pomodoro
4hr work week
7 habits of highly
effective people

4. Henrik Kniberg
1 day = 24 hours
1 week = 168 hours
1 year = 8,766 hours
1 life ≈ 700,000 hours

5. Henrik Kniberg

6. Henrik Kniberg

7. Henrik Kniberg

8. Henrik Kniberg
stop saying

9. How to control the hamster wheel
Chapter 1
40m

10. The overflow problem

11. Isolate the noise
Henrik Kniberg

12. Do 1 thing until Done
Henrik Kniberg

13. Henrik Kniberg

14. Henrik Kniberg

15. Teflon mode
Henrik Kniberg

16. Know your WIP(work in progress)
Henrik Kniberg
Read
Check out
Ideas
Blog about
Someday / Maybe
Actions, Projects,
Commitments, Promises
WIP
Appointments

17. Limit WIP
Henrik Kniberg
40 hours at office
60% stress
6 starred emails
10 actions
3 projects
10 travel days per year

18. Learn how to get inbox to zero
INBOX ROBOT

19. STOP when inbox is clear!
Don’t be an inbox junky!
Henrik Kniberg

20. Inbox
size
Henrik Kniberg
Bad old days
Now
Empty inbox 1-4 times per day

21. Too much WIP?
Henrik Kniberg

22. How long does it take to write a name?
Chapter 2
30m

23. Henrik Kniberg
60s per project
4s per project
20s
total
70s
total
Writer A
No WIP limit
Writer B
WIP limit = 1
3.5 times
more productive!
15 times faster!

24. WIP is everywhere! Learn to see it.
Chapter 3
28m

25. Henrik Kniberg

26. 8 8 8
8 8 8
8 8 8
8 8 8
8 8 8
8 8 8
16
160+

27. Henrik Kniberg
1
Mon 7:00
2
Mon 11:00
3
Mon 22:004
Tue 22:00
1-2
days!

28. 8
8
8
8
8
8
16

29. Henrik Kniberg

30. Henrik Kniberg

31. Henrik Kniberg
1 Mon 7:00
2Mon 7:30
< 1
hour!

32. Henrik Kniberg

33. Henrik Kniberg

34. Henrik Kniberg

35. The art of….
Chapter 4
25m

36. Practice!
Henrik Kniberg
On a count of 3, say:
“No”

37. Practice!
Henrik Kniberg
On a count of 3, say:
“No thanks”

38. Henrik Kniberg
“I don’t
have time”
Never say “I don’t have time”!

39. 80/20 rule
Henrik Kniberg
Value
Effort

40. Henrik Kniberg
Maximize Value, not Output

41. Know your Values
Henrik Kniberg

42. Create a value filter
Henrik Kniberg
Stuff
No
Someday
Maybe
Yes
WIP monitor

43. Henrik Kniberg
Install the value filter

44. Henrik Kniberg
Schedule time for reflection
WIP review
Personal board meeting
Hobbies

45. Getting Stuff Done
Whatever
4 types of activities
Reflecting
Clearing inbox

46. Henrik Kniberg

47. Get OFF the hamster wheel
Chapter 5
18m

48. Thrashing
Overflow
Slack
Balance

49. Slack
Henrik Kniberg

50. Henrik Kniberg

51. Once upon a weekend
Henrik Kniberg
Nov 10-12, 2006

52. Henrik Kniberg

53. Slack rule
Henrik Kniberg
Slack rule
2 days per week
1 day per week
WIP

54. Henrik Kniberg

55. Henrik Kniberg
Slack fueled a positive feedback loop!

56. 56
Where do you want to be?
Chapter 6
12m

57. How do you spend your time?
Henrik Kniberg
57

58. Henrik Kniberg
How do you WANT spend your time?

59. Henrik Kniberg

60. Henrik Kniberg
You are here
Move towards here

61. A personal story…
Chapter 7
9m

62. Henrik Kniberg
I like travelling...
Dilemma – Dec 2010
...but I don’t like being
away from my family

63. If you could do whatever you want,
what would you do?
Henrik Kniberg
6 month round-the-world
family trip!
Wouldn’t that be cool?

64. But we can’t, because…
Henrik Kniberg
What about the house, the
hamster, the aquarium...
Too many work
commitments
Don’t have
time
Can’t take the kids out
of school
Travelling with small
kids is difficult
What about my
bands?

65. What would it take to make this happen?
Henrik Kniberg
Less work
On-the-road schooling
...
A date constraint
We can’t because…
Agreement from the family

66. Vision: Big Family Trip
Henrik Kniberg
Email
1-2 hours
per week
Coaching/teaching
2-3 days per month

67. Making it Happen
Henrik Kniberg

68. Henrik Kniberg
68
Vision
Motive
Must Do
Departure Date: Oct 1
Should Do
Could Do
Preparations

69. Travel “spike”
Henrik Kniberg
Small Family Trip
London, 4 days
Big Family Trip
Round the world, 6 months

70. Henrik Kniberg
70

71. Henrik Kniberg
71

72. Henrik Kniberg
72
Won’t finish all
preparations!

73. Henrik Kniberg
73
These can be done
while travelling
Focused hard on
getting things done
Skipped
these

74. Peru
Japan
New
Zealand
West Indies

75. Henrik Kniberg
1 public workshop
per month
2 slack days
per week
Weekends =
family time
1 public talk
per month
Onsite mentoring
1 long term client
2 days per week

76. Henrik Kniberg
Now
Bad old days

77. Wrapup
Chapter 8
2m

78. Isolate the
noise
Do 1 thing until
Done
Know
your WIP
Limit
WIP
Learn how
to keep Inbox
Empty
Install a
Value Filter
Schedule
time for
reflection
Reserve
slack
Notice how you
spend your time
Decide how you
want to spend
your time
Iteratively improve
your life
Stop Starting,
Start Finishing,
until WIP is
acceptable
Learn to
say No
stop saying