2. OVERVIEW
The purpose of this presentation is to
share best practice tips on managing
projects, tasks, and other priorities.
3. LEARNING OBJECTIVES
Identify strategies for conquering procrastination
Define and list tools for the prioritization of work
Identify techniques for navigating interruptions
Building rapport and commitment
Discover the reasons project fail
Explore and apply stress management techniques
4. “Improving time-management skills is very
much like losing weight or stopping smoking.
You have to change old habits and replace
them with good ones.”
-John Koontz, Purdue University Professor
Words of Inspiration
5. Prioritizing Work
“Hard work is
often the east
work you did
not do at the
proper time.”
-Bernard
Meltzer
Focus on your priorities
Use a to-do list
Explore your options
Ask yourself,” How does this make a
difference”
Dedicate time each day to plan
6. Workplace Tool
“Plan your
work and
work your
plan”
-Alicia White
List the tasks to be completed
Assign a numerical value (1-3) that
represents the importance of each
task (with 1 being the most important)
Assign a numerical value (1-3) that
represents the level of immediacy
(with 1 being the task with the earliest
deadline)
7. Example
Task Importance Score Immediacy Score Priority Rating
1. Return call to vendor 1 2
2. Schedule time to
complete performance
review
3 1
3. Conduct coaching
session with employee
3 3
4. Complete expense
report
2 2
8. Workplace Tool
Next:
Add the importance score and the
immediacy score together for each task
Rearrange the tasks in the order they
should be completed-those with the lowest
score should be completed first
9. Example
1. Return call to vendor
2. Schedule time to complete performance
review
3. Complete expense report
4. Conduct coaching session with employee
My To-Do
List
Task Importance Score Immediacy Score Priority Rating
1. Return call to vendor 1 2 3
2. Schedule time to
complete performance
review
3 1 4
3. Conduct coaching
session with employee
3 3 6
4. Complete expense
report
2 2 5
10. “Anything worth doing right is worth doing
badly until you can learn to do it right.”
-Zig Ziglar
Words of Inspiration
11. Excuse Me……Interruptions
Stand up when someone enters your work area
Have quiet hours for your office
Check e-mail twice a day at predetermined times
Return phone calls 2x a day at predetermined
times
Don’t make your office comfortable with easy
chairs and lots of space to sit
12. Tips for Managing Interruptions
Find a hideaway
Use your voice mail message to alert people
when you will be returning calls
Screen calls
Use a signal to indicate that you are busy
13. “There is nothing so useless as doing
efficiently that which should not be done
at all.”
- Peter Drucker
Words of Inspiration
14. Building Rapport and
Commitment
Value diversity
Plan for celebrations
when key milestones are
met
Make yourself available
Offer constructive
feedback
Rapport Building Activities
Commitment Building
Activities
Demonstrate
enthusiasm about the
project
Use WIFM (What’s in it
for me)
Remember that people
are your best asset
15. “The absence of stress is death.”
- Dr. Hans Selye
Words of Inspiration
16. Activity
List your top five
stressors:
1.
2.
3.
4.
5.
List your top five
stress Busters:
1.
2.
3.
4.
5.
17. Stress Management Techniques
Reduce your stress load
Get the facts: Worry stems from lack of
information
Change your physical state: EXERCISE!
Say “No” more often
Maintain a worklife/balance