2. Introduction of Committee – Cade Hoff
Goals of Committee – Cade Hoff
Accomplishments – Michael Crippen
Rules and Regulations – Ben Hughes, Jacob
Albretson
Variance Requests and Hearings – John Adams
Board Process – Todd Silva
Fines and Fine Process
Board of Trustees – Berk Ward, Shawn Anderson
Voting Instructions
Open Questions – Entire Committee
3. Make the documents consistent with current
state law and “best practices”
Consolidate the five CC&R’s into one
Conform CC&R’s to current board practices
and homeowners practices and wishes
Incorporate Layton City code where
appropriate
Add Procedures for enforcing the CC&R’s
(fine structure etc)
Remove obsolete material
4. MAJOR ACCOMPLISHMENTS
Board can not Foreclose on a property
Fine Process is Fair
Fine Process requires the board to waive
fees if the problem is corrected and stays
corrected.
Board Powers limited with checks and
balances
Most Rules have been relaxed
5. RULES AND REGULATIONS
Rules and Regulations make our neighborhood
unique and protect our investment
HOA can enforce Layton City code
Revised to better fit desires of homeowners
• Signs • Toys and Bikes
• Livestock, Poultry and • Landscaping
Pets • Construction/Reconstruction
• Garbage Can Storage Requirements
• Vehicles off common • Parking
areas and walkway • Antennas
• Basketball Standards • Trees
• Pools • Fences
6. Request Written request sent my mail,
email
Timely Response Hearing must scheduled within
30 days
Fees Suspended All fines, interest and late fees
are suspended.
Presiding Authority The President shall preside.
Time to Present All parties will be give ample
time to present their evidence
Presentation Order HOA will present first, unless a
Variance or abatement
Decision 3 Board member must agree.
All or part of the fines can be
abated.
7. Document Control Ensures continuity of action and response by
current and future Boards
Document Index Comprehensive list of all agreements that are
entered into by the Association which includes
a list of stakeholders and key dates
Preservation and Retention of Documents Requires multiple copies stored in separate
locations which are retained for five years after
their effective duration
Records of Board Actions Ensures transparency of Board actions taken on
the behalf of the Association
Decision Log List of decisions with a brief description and
effective dates
Decision Narratives •Factors considered in the decision
•Persons providing information relevant to the
decision
•Members present during the decision
•Dissenting views of board members (if any)
•Anticipated consequences of the decision
Request for Decision Records Must be produced within 15 days of request by
any member
8. Procurement of Services Ensure fair procurement of services
Request for Quotes •Services to be provided
•Exclusions of services to be provided
•Criteria used to determine the successful
execution of service
•Prior performance
Evaluation of Quotes Decision made using objective criteria and
recorded in the decision log
Amendment to Bylaws Requires majority vote of (all) owners
9. HOA must prove that a violation has occurred
If proven, HOA will follow this schedule:
Time Fine Amount
First violation Written warning Written Warning
Unresolved 30 days after warning $25 Fine
Unresolved 60 days after warning $50 fine
Unresolved 90, 120, 150 days from receipt of warning $100 fine for each interval
Unresolved 6 months or more from warning $200 per month until
resolution
One fine per notice, one notice per month
May request hearing within 30 days of warning
Fines are paused during hearing process and
must be waived once the violation is resolved
10. BOARD OF TRUSTEES
5 Trustees serving 3 yr. terms (staggered)
Elect officers
Hold at least two meetings per year
Enforce and interpret Governing Documents
Lease Common Areas, grant easements*
Create committees
May delegate duties to a manager or
committee
*Easements exceeding 5 years require HOA member
approval
