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Writing skills

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Improving Writing Skills.

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Writing skills

  1. 1. • Amar Chand • Ankit Kumar • Anurag Krit • Ariba Javed - IIT Roorkee Presented by:-
  2. 2. THE NEED
  3. 3. ADVANTAGES More unique and formal than speech. More reliable, precise and explicit. Permanent and easily available means of communication.
  4. 4. TYPES OF WRITING SKILLS
  5. 5. CREATIVE
  6. 6. INFORMAL
  7. 7. FORMAL
  8. 8. TECHNICAL WRITING
  9. 9. THE TERM Technical writing is any written form of writing or drafting technical communication used in a variety of technical and occupational fields, such as computer hardware and software, engineering, chemistry, aeronautics, robotics, finance, consumer electronics, and biotechnology.
  10. 10. GENERAL RULES Audience and Format
  11. 11. Style and Composition Start with your audience. Create an outline Use AIDA (Attention-Interest-Desire-Action) Try some empathy. Use simple language
  12. 12. Structure 1. Short Paragraphs 2. Use of Headers, Subheaders, Bullets 3. Use of facts and questions 4. Visuals
  13. 13. Instructions are a step-by-step explanation of how to do something.  Make sure you stay on target . Do not assume your reader knows anything about the subject, unless instructed . Types- Manuals Guides Booklets 1.Instructions
  14. 14. Format of Instructions Topic Title • What your aim • What you use • What you do
  15. 15. Bad Example
  16. 16. Good Example
  17. 17. Prerequisites
  18. 18. To the point
  19. 19. Be careful
  20. 20. Email - Email is often the quickest and easiest form of communication on the workplace. Letters - letters serve chiefly as a formal, persuasive document. Memos - Informed decisions of any kind. 2.Business genres
  21. 21. Business letter Company Name Company Address Date of Letter Recipient's name Recipient's company Recipient's company address Recipient's Name: If possible, keep your letter to one page. Second pages often are not read. Sincerely, Signature Name what you want what you will do for them
  22. 22. 1. Make Good Use of Subject Lines
  23. 23. 2. Keep Messages Clear and Brief
  24. 24. 3. Be Polite . avoid informal language, slang, jargon and inappropriate abbreviations Emoticons can be useful for clarifying your intent. Close your message with "Regards," "Yours sincerely," or "All the best," depending on the situation.
  25. 25. 4. Check the Tone
  26. 26. 5. Proofreading Check spelling, grammar, and punctuation mistakes Pay careful attention to the length of your email
  27. 27. A visual is any pictorial representation that is used by the writer to clarify, explain, and support an idea. 3.Visuals
  28. 28. 1. Graphs
  29. 29. 2. Charts
  30. 30. IIT JEE qualified candidates advanced 3. Tables
  31. 31. 4. Illustrations
  32. 32. Which Chart or Graph should be used? Bar Chart Line Graph
  33. 33. GoodBad
  34. 34. GoodBad
  35. 35. GoodBad
  36. 36. Body of report Parts of a Report Part Description Title Page Title, Author’s name, Date of submission Table of Contents List of sections, sub-sections, etc. Executive Summary Summary of entire report Introduction Purpose, Background, Methods of Investigation, Scope Findings Analysis of facts obtained Conclusions Deductions based on findings Recommendation s Suggestions and advice based on conclusions Bibliography/Refere nces List of references
  37. 37. Cover letter
  38. 38. Title page
  39. 39. Table of contents
  40. 40. Introduction
  41. 41. Continued…
  42. 42. Finding & Conclusion
  43. 43. Continued…
  44. 44. Refrences
  45. 45. How to write a research paper- 1.Choose a topic • Which interests and challenges you 2.Find information • Check out online resources, material from library, etc.
  46. 46. 3.State your thesis • Depend on belief 4.Make a tentative outline • It includes an introduction, a body and a conclusion
  47. 47. 5.Organize notes • Check for accuracy, analyze, synthesize information, etc. 6.Write first draft • Start with outline and check for mistakes.
  48. 48. 7.Revise outline and draft • Double check to find errors. 8.Type final paper • Should be clean, tidy and attractive.
  49. 49. Grammatical Errors
  50. 50. Common Mistakes Affect/Effect Then/Than Your/You’re It’s/Its
  51. 51. Proofing 1. Check your headers and sub-headers. 2. Read the document out loud. 3. Follow the text with some aid. 4. Start at the end of your document.

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