Ibtada Annual report 2009-10

ANNUAL REPORT
2009-10

Plot No. 4, Scheme 8, Alwar 301 001, Rajasthan, INDIA
Ph: 0144-270 2452, 270 3121; Fax: 0144-234 5509
Email: Ibtada.alwar@gmail.com; Web: www.ibtada.in

Vision
Ibtada envisions a society where poor and deprived social groups are
economically, socially and politically empowered to take part in
development processes and have equal rights and access to resources
that abridges poverty, deprivation and discrimination.

Mission
Strengthening communities especially women, in a manner that they
themselves raise the issues of their concern and play an influential role
in reducing poverty and inequality.

Goals and Objectives
Develop a social base of women leaders who act as change agents
in their society.
Facilitate women to organize themselves through sustainable
women’s institutions
Promote Girl Child’s right to Quality Education.
Empower women to access better health and other social and
economic services

Strategies
• Augment community capacity and promote self-reliant
community institutions.
• Put women and girl child in forefront.
• Build a cadre of grassroots women leaders.
• Collaborations with Govt. for innovations and effective outreach.
• Build alliances with civil society and CBOs on issues of common
concern.

Annual Report 2009-10

Contents

Review of Programmes

Savings and Credit based Women’s Institutions 2

Taleemshalas –Girl Child Education Programme 13

Community Initiative to Strengthen Govt. Schools 18

Community monitoring of Health Services under NRHM 21

Human Resources 23

Governance 25

Abridged Financial Statements 26

Additional Financial Information 31

List of Donors 32

Annual Report 2009-10 1

Review of

Programmes

Ibtada, Alwar


SAVINGS AND CREDIT BASED WOMEN’S INSTITUTIONS

The year has been good progress in the activities of the project. Ibtada started work in
agriculture by training SHG members and their families in improved agriculture practises.
1837 members participated in 4 crops of bajra, onion, mustard and wheat. The federations
also supplied the inputs which were valued by the members. Women animal health workers
(pashu sakhies) were trained further and the number of active pashu sakhies reached 65.
The work on goats progressed further with passing on gifts and number or original families
increasing. Federation formation in new area is in progress and three federations are ready
to be formed. Two existing federations have become further strong and Ibtada has stopped
recurring maintenance support.

A. DEVELOPMENT INTERVENTIONS THROUGH FEDERATIONS

Snapshot of statistics during the year

Particulars Sangharsh Savera Total

No of groups at beginning of the year
121 131 252
No of groups formed
21 8 29
No of groups dissolved
2 8 10
No of groups at end of the year
140 131 271
Savings during the year
1,521,540 1,194,944 2,716,484
Cumulative savings (Rs.)
5,500,569 4,683,210 10,183,779
Credit generated (Rs.)
11,550,195 9,288,792 20,838,987
Credit mobilised from outside-amount during the
year (Rs.) 3,642,000 4,497,500 8,139,500

Credit mobilised-no of groups during year 64 66 130

Total Loan outstanding on members 10,427,206 11,717,350 22,144,556

Ibtada, Alwar


Progress against plans of federations: (April 08 to Mar 2009)

Activity/sub activity Sangharsh- Savera - Total -
S.N Objective Unit Achieved Achieved Achieved
planned Planned Planned Planned
Loans for House
Increase in construction Member 60 Nil 60 nil 120 nil
1 quality of life of
SHG members Toilet construction
(other than housing) Member 75 30 75 24 150 54
Increase in availability
of average credit {per
member per annum} Rupees 7000 7823 6000 6457 6500 7149
Special saving – no of
Savings credit
2 members Member 100 143 100 282 200 425
and insurance
Insurance Member 500 289 500 368 1000 657
No. of
Credit linkage grps 50 64 50 66 100 130
Bio gas plants –
members Member 15 8
Goat and backyard
poultry Member 95 13 40 42 135 55
Livelihood loans Members 150 154
3 Livelihoods

Group Formation SHG 20 8 20 21 40 29
Collective
procurement of agri
inputs Members 800 1411

Ibtada, Alwar


Activity/sub activity Sangharsh- Savera - Total -
S.N Objective Unit Achieved Achieved Achieved
planned Planned Planned Planned
Group Training SHG 20 18 20 23 40 41
Group Evaluation SHG 120 112 130 128 250 240
Sabha Formation Sabha 2 0 2 1 4 1
Sabha Training Sabha 2 0 2 1 4 1
Sabha Evaluation Sabha 11 11 13 13 24 24
Leadership
development – new
leaders Members 20 22 20 24 40 46
Improvement in Sabha
Federation quality Sabha 3 3 2 2 5 5
4
strengthening
AGM of federations meetings 1 1 1 1 2 2
Documenting roles of
munshies, assistant
managers, managers,
leaders and Ibtada done
Strengthening
governance of Not much
federations progress
Staff Training & No of
Exposure trainings 3 4
No of
Staff Capacity exposures 1 2
building

Ibtada, Alwar


Increase in quality of life of SHG members

Loans for House construction
Both the federations had a target of distributing 120 housing loans during the year. In
both federations no progress has been achieved during the period. Reasons were non
availability of funds with IBTADA for the following purpose. We have submitted housing
loan proposal in NABARD and NHB,
but no progress till now. Both the
proposals are pending with the
institutions. Now that Ibtada’s
governing Board has resolved that
Ibtada will not accept loans for on
lending, this has become difficult in
near future.

Sanitation Loans
Against the target of 150 loans, the
two federations could only achieve
74 loans. The main reason is that
one the demand has gone down and secondly paucity of funds with the federations.
Earlier Ibtada was trying to get loan from National Housing Bank which was refused by
the Bank. Now the federations shall continue to provide these loans from their own
funds.

Savings credit and insurance
Special saving – no of members
Federations had a target of 200 members to include in special savings during the quarter.
Progress against this is very encouraging. During the period 425 members has started
special saving. Dissemination of information at the
group levels by staff on a continuous basis has helped
in this case. Members are doing special savings per
Rs. 100 per month in most cases.

Insurance
A target of 1000 insurance was given to federations
for the period, against which only 657 members could
be covered. The progress has picked only after
putting the insurance persons in the federations by
CMF. Earlier, the existing staff and munshies could
not focus on this. On the other hand 1662 members
were covered in new area.

Ibtada, Alwar


Credit linkage
The federations have set a target of linking 100 with credit against which 130 groups
have been credit linked. The total credit mobilised is Rs. 8139500. Most of linkages have
happened with KDFS and federations. The banks linkage has been going don year by year.

Livelihoods
Biogas Plants
Biogas progress is going slow due the
reasons such as members’
unwillingness to invest her share, non-
availability of trained Masons, non
availability of adequate livestock and
space. During the year, only 8 plants
have been constructed. With the UNDP
supported project getting over, this
activity is not continuing in future.

Goat Rearing
Against the plan of 135 families to be covered by federations only 55 members were
covered. The rest 99 families were covered in new area. There is good potential and
demand in Pratapgarh. That’s why Ibtada shifted the goat rearing work to this area. In
the coming year, Pratapgarh and Thanagazi are going to be focus area in goats.

Pashu Sakhies
Of the 33 pashu sakhies trained in the two federations, 27 are actively working. During
the year 14 pashu sakhies have been trained. 7 sakhies also attended TOT so that they
can start providing training to SHG members. SHG level training on improved animal
management has not started yet, except the groups those are provided goats as part of
Heifer project. The works done by sakhies during the year are:
Vaccination 4149 animals
De-worming 1682 animals
Treatment 1687 animals

Livelihood loans
A livelihood loan by federations is given
for various income generation activities.
But mostly this loan is given for the
purpose of purchasing buffaloes and
animals, for freeing the mortgaged lands
from local money lenders, expansion of existing business, small business development
and agricultural activities. A target of 150 loans has been set for the both federations
against which 154 loans were given.
Ibtada, Alwar


Agriculture
Ibtada initiated intervention in
agriculture to improve the
agriculture practises. Training
on improved practises, supply
of inputs on loan and follow up
in the field has been strategy to
improve the agriculture
productivity. Following are
details of agriculture member’s
coverage details in 2
federations.

Federation Bajra Onion Mustard Wheat Total

Savera 413 122 135 245 915
Sangharsh 237 23 68 153 481
Total 650 145 203 398 1396

There have been good results in all the crops. The productivity results have been
analysed which show 45% increase in bajra productivity, 37% increase in onion, 25%
increase in wheat and 22% in mustard.

Federation strengthening
Group Formation and training
There was a plan of forming 40 groups during the year against which 29 groups have
been formed. But at the same time 10 groups have dissolved. 41 group training has been
organized during the period.

Sabha Formation and Training
Against the target of formation of 4 Mahila Sabhas, only 1 Sabha has been formed in
Dhulpuri village. There are 6 groups in this village. Earlier these groups were associated
with Chandoli Sabha and then they decided to separate themselves because of distance.
The Sabha was also provided training on basic concepts of Sabha and purpose of Sabha.

Evaluation of Sabhas (clusters)
All the Sabhas or clusters have been evaluated during this period. The process is similar
to what is done with the SHGs. This is a participative technique and a team is formed at
the federation level to evaluate the Sabhas or clusters. The results of Sabha evaluation
are as follows:

Ibtada, Alwar


Grade Savera (No of clusters) Sangharsh (No of clusters)
A (100-90% ) 1 0

B (80-89% ) 9 6
C (0-79% ) 3 5

We found that C grade Sabhas had following weaknesses:
• Low attendance
• Munshi bhatta and loan repayment not regular
• Meeting facilitation by Sabha leaders is poor
• Behaviour of leaders in terms of attendance and repayments is not good.
• Overall understanding of Sabha members is low.
• Number of SHGs is less than in some Sabhas.
• Emphasis will be given during next quarters to bring sabha’s lying C categories in
A and B categories.

Both federations have planned to work on Sabhas which are in C category.

Evaluation of groups
Evaluation of SHGs was conducted in month of December and January and results of
which have been presented as under.

Grade Savera (No of Sangharsh (No of Total
groups) groups)

A (100-80% ) 114 102 216

B (71-80% ) 10 6 16

C (0-69% ) 3 4 7
127 112 239

AGM of federations
Annual general meeting has been
organized in both federations. These were
attended by two leaders from each group.
It was good event in which members
participated with enthusiasm. There were
sharing of annual progress, income and
expenditure and budget for the next year.
Plans for the coming year were also
discussed.

Ibtada, Alwar


Strengthening Governance of federations
Although AGM of federations is one step towards strengthening federations, more
capacity building is required for strengthening governance of federations. One meeting
of all members of federation is held every month. In addition to this, one more meeting
of leaders is organised on 16th of every month for policy making and taking critical
decisions. Both federations have taken membership of INFOS and hope to get more
inputs for strengthening governance of federations.

Staff trainings and exposure
Staff training in federations was done mainly on agriculture for all the staff. One
exposure visit was undertaken during the period in “PEDO” Dungarpur. We organized
one munshi training for the munshies of both the federations; the main objective of
training is to impart knowledge to new and existing munshi’s on the topics like how to
prepare profit and less accounts, trail balances, roles and responsibilities, and facilitation
skills.
One exposure visit was conducted to a progressive farmer in Behror for all staff of
federations along with the community. One exposure visit to Pradan Ranchi for the
managers, assistant managers and federation coordinator at Ibtada.

Others activities

Membership of INFOS
Both the federations have obtained membership of INFOS. This tie up will help the
federation in capacity building and various issues faced by federations.

Ibtada, Alwar


Community Capacity building in Agriculture
All the agriculture members were provided training on improved agriculture practises. In
addition, 2 exposure visits were conducted. They were taken to Dumroli village in Behror
block of Alwar in which 22 farmers participated. They were exposed to drip irrigation,
vegetable cultivation, vegetable seed production and Rabi onion production.

Internal exposure visits were carried out within federations in which 51 members
participated.

B. PROGRESS IN NEW AREA

Ibtada had started scaling up to three new locations, namely Laxmangarh, Pratapgarh
and Thanagazi in year 2007. In these locations, Ibtada has been forming and
strengthening SHGs and clusters (Mahila Sabhas). The progress against plans in this area
is captured below:

Total Achievement Cumulative
Activity/sub activity planned Unit Planned Achievement
Group formation Groups 125 102*(29) 354
Group trainings Groups 200 166 333
Exposure of groups Groups 190 153 328
Evaluation of groups Groups 150 166 166
Sabha formation Sabhas 15 14 31

Training of Sabha members Sabhas 18 18 25
Selection of leaders Sabhas 30 25 25

Training of Sabha leaders Sabhas 30 30 30
Sabha exposure visits Sabhas 15 15 22

Annual Meetings of Mahila Sabhas Sabhas 17 24 24
Open bank accounts Groups 200 177 250
Bank loans/other loans Groups 200 170 204
Munshi selection Persons 6 6 12
Exposure visit of Munshi – 1 internal 1
outside Visits 2 1 2

Munshi trainings – one every quarter Trainings 4 2 6

Ibtada, Alwar


Selection and training of Pashu Sakhies Persons 20 19 39
Buck Rearing groups formation and
training Groups 10
Vet camps Camps 24 32 35

Livelihoods loan Members 300 13 13
No of
Leadership trainings trainings 3 8 8

Exposure visit of leaders Visits 3 3
Life insurance Members 750 1662 1662
Special savings Members 150 398 398
Sanitation loans Members 75 0 0
Staff training Trainings 4 2 8
Staff Exposure Exposures 2 3 3
* Groups dissolved

Savings and credit related figures

Details Beginning of During the End of year
year year

Cumulative savings 2,036,210 3,285,811 5,322,021

Credit generated 7,444,314 22,282,521 29,726,835

Credit mobilised mobilised-amount 550,000 5,115,000 5,665,000

Credit mobilised - no. of groups 34 169 203
Total Loan outstanding on SHG members 2,155,200 6,865,858 9,021,058

Formation of groups
There was a target of forming 125 groups against which only 102 groups could be
formed. At the same time 29 groups got dissolved. We are in the process of analysing the
groups dissolving reasons and will share later. The projects have focused more in
deepening other activities such as Mahila Sabha annual meetings, group quality grading,
trainings, exposures, agriculture work and goat rearing, that he taken staff time and
could focus less on group formation.

Group Trainings
166 groups were provided training on SHG and its concepts. The main focus during these
trainings is: Why SHGS for women? Benefits of SHGs and community institutions and
Group quality parameters. The training is done by field coordinators in the field, either in

Ibtada, Alwar


the same village or nearby village. Since most women are illiterate and have low self
profile, one time training is just the starting point.

Group Leaders Training
Group leaders of 141 groups were imparted leadership training covering topics:
• Who is a leader
• Why leader for the group
• Responsibilities of leader
• What should be the qualities of
the leader

This training is helping the women in
the role of office bearers to develop
themselves good leaders in future, but
the impact will come with repeat
trainings and giving them
responsibilities of leadership.

Promotion and capacity building of Mahila Sabhas

Sabha formation
14 Sabhas has been formed during the period against a target of 15 Sabhas. Almost all
the groups are covered under the Sabhas in the new area.

Training of Sabha members
18 Sabha trainings have been conducted during the period as against the target of 18
trainings. The trainings cover topics on purpose of Sabha, role of Sabha in maintaining
quality of the programme, structure and functions of Sabha.

Training of Sabha leaders
Training of Sabha leaders is performed in 30 clusters. It includes reiterating Sabha quality,
group quality, role of Sabha in the programme and role of leaders in maintaining the
Sabha quality and group quality.

Annual meetings of Mahila Sabhas
Annual meetings of 24 Sabhas was done. It has been very good experience where all the
members of SHGs participated and enjoyed the programme. It gave a good platform for
the leaders to demonstrate their leadership.

Ibtada, Alwar


Leadership development
Trainings
Eight Leadership trainings of 172 women were done. Each training was for 3 days. It
focused on gender, roles and responsibilities of leaders and qualities of a good leader.
The women were encouraged to express themselves through role plays and lectures
during the training.

Exposure Visits
One exposure visit comprising 18 women was conducted to Dhan Foundation Ratlam (18
women) where they learnt how the federations are functioning and what is the role of
leaders in their federations. They also learnt about the sources of income for the
federation and different activities done by the federation. Two exposure visits were
conducted to Apni Samiti, Phagi (a women’s credit co-operative), Jaipur in which 53
women participated and learnt how the Samiti was running the business of savings and
credit involving the SHGs and their leaders.

Livelihood Promotion
Selection and training of Pashu Sakhies
Fourteen new Pashu Sakhies have been selected and trained during the year, which make
a total of 39 Pashu Sakhies in new area. They are doing vaccination, de worming and
treatment for small and large animals. In new area, they have cumulatively done
vaccination of 8612 animals, de-worming of 3226 animals and treatment of 2946
animals.

Agriculture
Improved agriculture practises were also introduced in new area and number of
members participating is detailed below:

Bajra Onion Mustard Wheat Total

No. of members 305 0 53 68 426

The results of productivity enhancement are discussed earlier in federations section.

Goat Rearing
Ninety nine members in 6 villages have joined goat rearing activity. Each member has got
3 goats and also received Cornerstones training and improved animal management
training.

Ibtada, Alwar


Livelihood Loans
The federations have started specific activity purpose loans for livelihoods. 13 members
have got loan amounting 2.6 lakhs.

New pilots
Insurance
There has been very good progress in insurance. 1662 members have been covered
against the target of 750. The insurance policy is good for the members and that is why
there is good response in general. But now that Birla is closing this policy, there will be
challenge in future.

Capacity building of staff
Two staff training has been organized during the period, with agenda of agriculture
activities, and another on SHGs concepts for new staff. Three exposure visits, one to
PEDO Dungarpur another to Manndeshi mahila bank (Maharashtra), third to Pradan
Ranchi was conducted during the period.

Consolidated Statistics of SHG programme
Details 2008-09 2009-10 Progress

No of federations 2 2 -

No of Mahila Sabhas 33 56 23

No of groups 533 625 92

No of members 6,236 7,386 1,150

Total savings 9,503,505 15,505,800 6,002,295

Credit generated during the year 25,114,302 43,121,508 18,007,206

Total credit generated 107,778,332 150,899,840 43,121,508
External credit mobilised for SHGs
(banks, Dewan Foundation
revolving fund, KDFS, federations) 3,478,000 13,254,500 9,776,500

No of groups loan linked 66 333 267

Total outstanding loan on SHG
members 17,804,298 31,165,614 2,938,459

Ibtada, Alwar


C: GOAT BASED LIVELIHOODS (both old and new area)
During the past 4 years, Ibtada has
been engaged in promoting goat
rearing for poor families. The project is
supported by Heifer Project
International (HPI), USA. The main
philosophy of HPI is fostering 12
cornerstones among the project
partner members, leading to overall
development in the lives of the
members. The core to these 12
cornerstones is ‘Pass on the Gifts’. So
any member who receives any kind
benefit, be it material, training, information or any other form has to pass it on to next
needful member. Goat or any other type of livestock is used as a tool to enhance the
incomes of the families. In the project, each family gets 3 goats from the project grant.
After rearing the female kids, the family passes on three goats to next family, and the
cycle continues. The family which receives support from project is termed as ‘original
family’ (OG) and the family that receives goats from original family is termed as ‘pass on
family’ (POG).

Project Data
Original Groups (OG)
2009-2010 Total
Number of OG formed 4 13
Members in OG 64 199
Goats provided in OG 192 597
Existing goats 445
Existing Kids 344
Kids sold amount 528000
Goats sold amount 153400

Pass on Groups (POG)
2009-10 Total
POG groups 7 12
POG Members 73 135
Goats passed on 186 405
Existing goats 363
Existing kids 225
Kids sold (12 nos.) 18,100
Goats Sold (6 nos.) 5,500

Ibtada, Alwar


During the year, Ibtada initiated second phase of the project in Pratapgarh location of
Ibtada. Ibtada has already promoted SHGs in this area. Groups for cornerstones and goat
rearing were identified. 32 members in Pratapgarh location and 22 in Alwar location got
the goats through project support. Total 73 members got passed on goats from the
original groups. Most members have a great feeling by passing on goats as gifts because
they think that they are now in a position to donate also.

D. DEVELOPMENT OF PASHU SAKHIES (Community Animal Health workers)
One of the efforts of Ibtada is to prepare women as resource persons for various
activities such as agriculture,
livestock, human health, etc. In
this direction, Ibtada has started
preparing women as pashu
sakhies. These women provide
training to SHGs, do de-worming
and vaccination among large and
small animals and also do some
first aid treatment. These are
supported by our qualified and
trained Para vets.
During the year, 19 more women were trained as pashu sakhies totaling 82. Refresher
training was also done to 63 pashu sakhies. But only 64-65 of these are active. It is
natural that some pashu sakhies drop out because they are not much confident to work
in the field.

During the year, pashu sakhies vaccinated 9169 animals and did de-worming of 5716
animals. They also treated 10410 animals.

Ibtada, Alwar


TALEEMSHALA - GIRL CHILD EDUCATION PROGRAMME

Due to the inferior status of women in Mewat, education and well being of girl child is
largely negated. The education system has not been effective to reach out to the girl
child. The community has also its own myths and reservations about educating girls. In-

depth discussions, participatory problem analysis and planning have helped Ibtada to
evolve a community based education system. Ibtada runs separate learning centres for
the girls called Taleemshalas.
The underlying philosophy of Taleemshalas is closely knit with basic human rights. It
treats the child a human being first and a student later. It promotes democratic
processes in the school and equitable relationship between student and teacher. The
basic beliefs of Taleemshala programme are:
- Education empowers an individual with knowledge, skills, and confidence to
negotiate and create one’s space in this world.
- It leads to rational thinking and behavior
- Learning cannot be imposed on the child; it should be joyful, without fear or
pressure
Taleemshalas follow modern approaches such as no class or standard system, no
examinations or one time testing of students’ abilities. The child has flexibility to learn at
her own pace. It focuses on quality education centered on the time availability, needs
and learning ability of the girl child, and strengthening the community drive for education
of their children. This is all the more appropriate for our girl students who cannot make
to the school regularly
Women’s institutions are actively involved in setting up and supporting Taleemshalas.
Because Ibtada believes that the goal of women's empowerment will not be achieved
without educating next generation, the girl child. Other community institutions like
Village Education and Development Committees (VEDCs) have evolved to make girl child
education an issue among community.

Opening of Taleemshalas
Three Taleemshalas were opened during the year in Chor basai (Kishangarh Bas),
Chandoli and Kalyanpura (Alwar) villages. A total of 86 girls were enrolled in these
Taleemshalas. Before the opening, detailed discussions were held with the community
Ibtada, Alwar


and survey was carried out and names of possible girls were listed by the community and
Ibtada. The opening took place with lot of enthusiasm. The girls from adjoining villages
also attended the opening ceremony.

Closing of Taleemshalas
Two Taleemshalas in villages Khola bas in Nogawan and Rajotbas in Kishangarh bas were
closed down during the year. These Taleemshalas could not retain adequate number of
girls in the centre because of reasons such as lack of community interest and community
infighting.

Mainstreaming Taleemshalas
Two Taleemshalas in Nogawan location, Raswada and Sekam bas were mainstreamed.
Raswada was closed because the Taleemshala had boys studying in an earlier project and
now Ibtada had totally focused on girls. After boys were mainstreamed, the number of
girl students reduced to less than 15, so these girls were also mainstreamed. Sekam bas
was mainstreamed again because of dropping of girl students.

Teacher recruitment
Since the teachers keep dropping out at various points during the year, Ibtada has to
continuously recruit new teachers. A total of 54 teachers were recruited during the year.
These teachers were provided on the job training. Two batch of seven days short term
training for 21 teachers was also organized. Though these training are not sufficient to
train teachers to do justice to their jobs, Ibtada has to manage with this because of the
constraint that all teachers do not join at single point of time.

Celebrations of Class V Exam Results
Every year, the celebration of passing out of class V girls is done by some of the Village
Education Committees. This year, VEC Jatoli conducted this ceremony. This was a big
event. Two MPs, Mr. P.D. Rai from Sikkim and Mr. Jitendra Singh from Alwar attended
the programme. The village committee made all the arrangements for the food of all
participants. About 500 girls and 200
community members took part. The
girls who passed out got watches as
gifts and certificates. The girls who
had passed out earlier got school
bags. The gifts were provided by
IIMPACT, donors of the programme
about 20 of whom participated with
full spirit. The Jatoli community was
enthused and thanked all the guests
and visitors.
Ibtada, Alwar


Teacher's Capacity Building

Existing Teachers Workshops
Workshops are essentially refresher courses for the teachers wherein the main academic
issues which the teachers face are dealt with. Every teacher attends a 15 days summer
workshop and 8 days winter workshop. Here plans are made for the following year and
the direction for the academic process and learning levels of children are collectively
decided upon. An attempt is also made to rejuvenate the teacher's creativity and
strengthen their motivation.

Exposure Visit to Digantar
For enhancing the learning of new teachers and adding to their motivation, Ibtada tries
to conduct exposure visit of teachers to other NGOs who work on education and similar
principles. This year 25 teachers went for an exposure visit to Digantar Jaipur. The visited
the schools for two days and
discussed the issues and
concerns with the Digantar staff.

Class V Exams
The Taleemshala students who
are eligible for class V sit in the
exams of the Govt. schools as
private students. After passing
the exams, Ibtada motivates
them to enroll in class VI in either Govt. or private schools. 182 students of academic year
2008-09 appeared in class V exams in the month of April 2009. The girls passed with good
grades:

Division/Grade Number of girls
1st 162
2nd 16
3rd 4

For the academic year 2009-10, 211 girls appeared in April 2010 all of whom have also
performed very well.

Ibtada, Alwar


Independence Day and Republic Day celebrations
Both Independence Day and
Republic Day are celebrated in all
Taleemshalas every year with great
interest. The girls prepare songs,
dances, mono acts, skits and
poems. The village community also
participates with keenness and
they arrange for sweets and gifts
for the girls. There are many
villages and settlements where flag
hoisting was done first time after independence after opening of Taleemshalas.

Teachers’ day
This is another regular event at the
Taleemshalas. Since the number of
teachers is very large and scattered, the
Day was celebrated in two locations in
which all the teachers participated. The
main attraction of the Day is cultural
programme and experience sharing by
teachers. All of them also get gifts from
Ibtada.

Community Capacity Building
One of the main focuses of programme to engage community in affairs of Taleemshalas.
On the other hand, the community is very sensitive and affected by rumors about the
interventions of NGOs. So whenever new Taleemshalas are opened, community
members are taken for an exposure visit to old areas of Ibtada. This year 95 villagers
from 28 villages went for an exposure visit to other/old villages of Ibtada. They
understood the concept of Taleemshala and community’s role in management and
strengthening of Taleemshalas.

Opening of VEC bank accounts
To strengthen the VECs, Ibtada promotes that teachers should be employed by the VECs.
Community is responsible for payment of salary to the teacher and it gets salary support
from Ibtada. For this purpose, all VECs should have bank accounts so that Ibtada can
transfer funds to the VEC. During the year, 16 bank accounts were opened in Nogawan
area.

Ibtada, Alwar


Staff Capacity Building
Ibtada envisages that all staff should
have good facilitation skills because
everybody has to facilitate meetings
of teachers and community. A three-
day facilitation skills training
workshop was conducted in which
12 members from education team
participated. The training was done
by a very experienced professional
Mr. Tejinder Singh Bhogal.

Another training for case study documentation was done in which 13 members of team
participated. Again, a three day training was conducted by Mr. Arjjumend from
Grassroots India.

Taleemshala Programme Statistics

Details Cumulative Added Mainstrea Drop out Passed Cumulative
till March during m during during out 2009-10
2009 2009-10 2009-10 2009-10 students
Number of 120 3 2 2 119
Taleemshala groups
Total Enrollment in 3220 890 173 384 182 3371
Taleemshalas
Number of teachers 122 56 54 124
No of villages 90 1 2 2 87

Ibtada, Alwar


COMMUNITY INITIATIVE TO STRENGTHEN GOVT. SCHOOLS

As in most parts of Northern rural India, functioning of govt. schools is often not good
enough to impart minimum quality education to the students. The govt. has a set system
of schooling. Despite of many programmes such as SSA and now in the advent of RTE Act,
there is no accountability of the govt. schools for imparting education to the students.
Although, the govt. also sees community participation in schools through the SDMC
(School Development and Management Committee) set up under SSA and now SMC
(School Management Committee) under RTE, the school teachers do not want any
community interference in school. Both teachers and community have often endless
complaints against each other. The project purpose is to bring the school and community
together to make the school a
better place for the students
to learn and enjoy. The
purpose of the project is to
make the communities aware
and understand that
education is critical in today’s
world and it is they who
should take lead in improving
the school and demanding
from the govt. system a good
quality education for the wards. The purpose is also to demonstrate to the govt. system
how community participation works and how it can improve things.

Main objectives of the project are as follows:-
• Improvement in the school environment, teaching learning processes and
community participation in Government schools.
• Improvement in learning levels of students in the target schools.
• Strengthening of School Development Management Committees in the villages.
• Improvement in role of the village community in school management and
development.
• Empowered community institutions in the villages to strengthen the education
processes.
• Better coordination between education authorities, teachers and communities.

Ibtada, Alwar


In order to achieve this, Ibtada has adopted the ‘motivator model’. One motivator is
placed among two schools. This motivator is trained on pedagogy and community
mobilization. The motivator works three days in each school on alternate days. S/he
works with students, mostly in class I-III to improve their learning levels. Motivator also
helps in improving the school environment by holding students assembly, displaying
teaching and learning materials in the school premises and help the govt. teachers in
planning and use of materials.
But the major role of the motivator lies in mobilizing the village community and
preparing it for supporting the school. S/he is in continuous contact with the community
and holds meetings for sharing the school progress.

Preparation of Village Education Reports
Village education reports of all villages were prepared. It includes information on village
population, number of households, different castes, literacy levels; school going status of
all children, profile of the school teachers, school facilities and infrastructure, and
problems and issues with the functioning of the govt. school. The reports were shared
with the community and schools.

Students Assessment
All the students who regularly attend the school were assessed as per their academic
standard twice during the year. The purpose of the assessment is to know the learning
level of the student and plan for his her improvement. The assessment results are shared
both with the community and the school teachers. Ibtada motivators give special focus to
the students who lag behind their learning levels.

Pravesh Utsavs (Enrollment Celebrations)
Pravesh utsavs were
held in eight schools.
The community did lot
of preparations and also
contributed financially
for the celebrations.
They made
arrangements to carry
the newly enrolled
children in carts,
decorating the schools
and arranging for tea
and snacks for all

Ibtada, Alwar


guests. A total of 168 children were enrolled in these pravesh utsavs.

Capacity Building of Community
The community leaders numbering 22 were taken for an exposure visit to Lokmitra, an
NGO that works in Raebralley. Lokmitra works with communities to strengthen the govt.
schools. The community leaders learnt how communities in other places have taken
made education their agenda and their liaison with govt. education authorities.

Capacity Building of Staff and Motivators
The motivators were imparted three workshops during the year totaling 22 days. The
workshops focused on improving academic skills of the motivators. There were sessions
and discussions on how to strengthen the community institutions. The motivators went
for an exposure visit to both Lokmitra and Samavesh, Bhopal.

Govt. School Programme Statistics
Details Cumulative Added Drop out Cumulative
till Oct. during Oct during Oct March 10
2009 2009-March 2009-March 10
10
Number of govt. 22 0 0 22
schools
Total Enrollment in 2321 55 81 2295
Govt. Schools
Boys 1322 34 58 1298
Girls 999 21 23 997

Ibtada, Alwar


Community Monitoring of Health Services under NRHM

The project Community Monitoring of Health Services under NRHM (National Rural
Health Mission) continued to pick up its pace with inclusion of the project in the state PIP
and extended support from the state government. Making Village health & Sanitation
Committees functional and optimal use of Village Health and Sanitation Committee
(VHSC) untied fund of Rs. 10,000 with full decision making power of members of
committee was an achievement of the project.
Ibtada is district nodal organization and implementing the project in Ramgarh block of
Alwar. There are two other block level partners of Ibtada implementing project in Umrein
& Laxmangarh block of Alwar. The project envisages decentralized planning & monitoring
of health services that includes formation of committee at all the levels –Village, Primary
Health Centre (PHC), Block, and District & State.
Till 2009, the project operated in 15 villages. But it was scaled up to 30 villages in 2009-10
as per the Rajasthan NRHM plans. The Committees at all the level have been formed and
oriented.
One of the core agenda of government is to make Village Health & Sanitation
Committees (VHSC) functional so that it can address health related issue of children,
women and marginalized caste and communities. It was possible through community
monitoring intervention whereby regular meetings of VHSCs are happening that is
contributing towards making it functional and communitisation of health services. VHSCs
raise issues like immunization, malnourished children in the village etc. in their meetings.
VHSCs monitored the entire implementation of NRHM at village, PHC/CHC level and
prepared village report cards & health facility score cards. The report & score cards
prepared by VHSCs provided a glimpse on the quality of health services given at village,
PHC/CHC level. The testimonials for grievances from health services and positive
feedback on health services were also prepared. Based on the testimonials, report and
score card, Public dialogues were conducted at all the PHC, CHC in the project
intervention area. This was an important step as VHSC got a platform to voice their
concern to the health department.
Another milestone of this intervention was opening of separate bank accounts of VHSCs
that gave the committee discretionary power to utilize the fund on health & sanitation
related issues of the village.
Block level providers workshop was also conducted to orient & sensitize block level
providers towards Village Health & sanitation Committee and VHSC untied fund.
The project is being implemented in 5 districts of Rajasthan covering 15 development
blocks. The nodal NGO for Rajasthan is Prayas Chittorgarh. Unfortunately, the project

Ibtada, Alwar


came to standstill after Feb 2010 because the funding support from NRHM came to an
end.
Community Monitoring of Health Services under NRHM

S.N. Activities Till March During Total
2009 2009-10

1 Formation of Village Health & Sanitation Committee 15 15 30

2 Formation of PHC Monitoring & Planning Committee 2 0 2

3 Formation of Block Monitoring & Planning Committee 1 0 1

4 Orientation of Village Health & Sanitation Committee 15 15 30

5 Orientation of PHC Monitoring & Planning Committee 2 0 2

6 Orientation of Block Monitoring & Planning Committee 1 0 1

7 Orientation of block level providers 1 0 1

8 Preparation of Village level report cards 15 15 30

9 Preparation of Sub Centre, PHC/CHC score card 12 12 24

10 Preparation of testimonials 40 0 40

11 PHC level JanSamwad (Public dialogue) 2 0 2

12 Block level JanSamwad (Public dialogue) 1 0 1

13 Media Workshop 1 0 1

Ibtada, Alwar


Human Resources (During the year 2009-10)

1. Mr. Rajesh Singhi Executive Director

SHGs and Livelihoods
2. Ms. Neelima Sharma
3. Ms. Seema Kabra
4. Ms. Hardeep Kaur
5. Ms. Vijiya Sharma *
6. Ms. Khushboo
7. Ms. Sonia
8. Mr. Akhilesh Pandey
9. Mr. Amit Jain #
10. Mr. Ratan Singh
11. Mr. Lalit Avasthi #
12. Mr. Rahis Khan #
13. Mr. Asamdeen #
14. Mr. Om Prakash Meena
15. Mr. Rajesh Agarwal
16. Mr. Dinesh Nayak
17. Mr. Amit Jogi
18. Mr. Arvind Kumar #
19. Mr. Abdus S.Sheikh *
20. Mr. Narendra Kumar #
21. Mr. Amar Chand *
22. Mr. Om Prakash *
23. Pankaj Gupta * #
24. Suruchi Modi * #

Education
25. Mr. Panini Bhatt
26. Mr. Ratti Mohd.
27. Mr. Daya Ram
28. Mr. Mukesh Sharma
29. Ms. Neelam Singh
30. Mr. Ruddar Khan
31. Mr. Parmeshwar
32. Mr. Mormal Khan
33. Mr. Jagdeesh Meena #
34. Mr. Mukesh Singh Shekhawat *
35. Mr. Dilip Soni
36. Mr. Ratti Khan
37. Mr. Kishan Lal
38. Mr. Ram Singh

Ibtada, Alwar


39. Mr. Hukam Chand
40. Mr. Hawa Singh *
41. Mr. Rajesh Kumar
42. Mr. Dilip Sharma #
43. Ms. Poonam Gupta # *

Community Monitoring of Health Services
44. Ms. Anita Gupta *
45. Mr. Mukesh Sain # *

Accounts and Admin
46. Mr. Puneet Jain
47. Mr. Laxmikant Gaur
48. Mr. Lokesh Jain

# Joined during the year
* Left during the year

Male Female Total
Staff at the beginning of the year 30 8 38

Added during the year 10 2

Left during the year 8 4

Total at the end of year 32 6 38

Ibtada, Alwar


Governance

During the year, one general body meeting and two board meetings were conducted.
Annual General meeting was held on June 13th, 2009 and was attended by 7 out of 14
members.
The first governing board meeting was held on June 13th, 2009 in which 6 out of 10
members attended and second board meeting was held on January 30th 2010 in which 5
out of 10 members attended.

Following is the list of Governing board members at the end of year 2009-10:

S.No Name Qualifications Profession/Occupation
1 Ved Arya Aeronautical Engineer, IIT Development
Kanpur; Management, IIM – Professional, Managing
Chair
Ahmedabad; Humphry Fellow, Trustee SRIJAN
Boston, USA
2 Ms. Neelima Khetan, Vice Chair Management, IRMA Development
Professional (CEO Seva
Mandir,)
3 Mr. Yatesh Yadav B.Tech Development
Professional
Treasurer
4 Sh. Devi Lal Vyas M.A. Development
Professional, CEO-PEDO,
Dungarpur
5 Ms. Tinni Sawhney Management IRMA Development
Professional
6 Ms. Mamta Kohli Management IRMA Development
Professional
7 Ms. Shail Mayaram Doctorate Research/Academician

8 Mr. Rohit Dhankar Masters of Arts Educationist

9 Alkesh Sharma, IAS Management, IRMA Civil Servant

10 Mr. Rajesh Singhi Management, IRMA Executive Director,
Ibtada
(Ex-officio, non-voting)

Ibtada, Alwar


Abridged Financial Statements

BALANCE SHEET AS ON MARCH 31,

2010 2009

SOURCES OF FUNDS
Capital and General funds 6,367,000 7,278,119
Corpus Fund 515,943 14,943
Revolving Funds 456,431 259,637
Loans and Borrowings 1,500,000 -
Total 8,839,374 7,552,699
APPLICATION OF FUNDS
Fixed Assets 2,129,042 1,984,300
Investments 575,000 -
Cash & Bank 4,579,154 4,374,476
Advances 1,663,009 1,282,873
Other Current Assets 25,224 30,424
6,267,387 5,687,773
Less Current Liabilities and Provisions 132,055 119,374
Net Current Assets 6,135,332 5,568,399

Total 8,839,374 7,552,699

Ibtada, Alwar


INCOME AND EXPENDITURE ACCOUNT
For the Year ended on March 31,
2010 2009
INCOME :

Contributions/Grants Received 17,841,478 18,009,015
Income on Investments 239,303 105,452

Other Receipts 674,803 288,733

Total 18,755,584 18,403,200
E X P E N D I T U R E:

Micro Finance Programme 3,504,480 3,000,545

Livelihoods Programme 1,164,548 1,113,751

Education Programme 11,806,381 9,054,977

Health Programme 713,047 413,189

Administration 1,821,133 1,150,633
19,009,589 14,733,095
Total expenditure
Excess of Income over
Expenditure/(Excess of Expenditure over
Income) (254,005) 3,670,105
Total 18,755,584 18,403,200
Appropriation account
Surplus/(Deficit) as above (254,005) 3,670,105
Transfer to/(from)
-Education & Dev. Fund 301,856 -
-Restricted Funds (1,382,327) 2,829,490
-Unrestricted Funds 826,466 840,615

Ibtada, Alwar


RECEIPT AND PAYMENT ACCOUNT
For the Year Ending March 31,
2010 2009
(A) RECEIPTS:
Opening Balance As on 01/04/09
Cash in hand 17,535 25,760
Cash at bank 4,356,941 872,228
Staff Loans and Advances 176,058 166,213
Loans to Community Institutions 53,346 661,045
TDS Refundable 12,974 -
Community Institutions 1,053,469 54,624
5,670,323 1,779,870

less Sundry creditors 71,477 18,261
PF payable 29,857 22,583
TDS Payable 8,890 3,837

Expense Payable 9,150 5,550,949 - 1,735,189

Received during the year
Grants from Foreign Agencies 6,313,979 4,632,660
Grants from Indian Agencies 10,629,647 12,250,757
Donation (Indian) 328,900 55,200
Donation (Foreign ) 228,362 1,044,684
Interest income 96,362 172,905
Other Receipts 587,610 167,417
Contribution from Community 29,622 18,214,482 18,544 18,342,167
Dewan Foundation Revolving Fund 25,624 1,001,392
Loan & Advances to Staff 235,280 -
Indian Grameen Services 1,500,000 -
Community Institutions 833,307 -
Investments 26,43,350 -

Other Advances 118,573 -
Sundry Debtors 2,694,736 -
TDS Return by Income Tax Dept. 7,160 -
Resource centre development fund 68,828 68,828
Goat promotion insurance fund 52,905 58,105
Education & Development Fund - 51,000
Total (A) 31,876,366 21,310,544

Ibtada, Alwar


(B) PAYMENTS:
Development Programme Expenses
Micro Finance Programme 915,637 3,000,545
Livelihoods Programme 296,952 1,113,751
Education Programme 58,90,388 9,054,977
Other Programme 61,304 7,164,281 413,189 13,582,462
Development Programme Support Expenses
Salaries and wages - 263,471
IBTADA PF Contribution - 15,408
Travel & Conveyance expenses 3,520 26,006
Books and Audio visual expenses 6,189 5,854
Computer Rentals and Consultancy 4000 -
Insurance - 915
Printing and Stationery 59,755 59,966
Postage and Telephone 21,722 53,399
Office Rent, Water and Electricity 302,893 315,418
Repair and Maintenance 92,041 43,165
Office Maintenance Expenses 142,007 176,345
Bank Charges 13,159 24,522
Board Meeting Expenses 17,727 9,876
Membership & Subscription 12,225 4,154
Auditor Remuneration & Expenses 13,130 11,020
Fixed Assets Acquired 613,151 1,301,519 141,114 1,150,633
Security Deposit - 1,500
Dewan foundation Rev. fund-advance to
federations - 1,025,000
Tax Refundable 12,976 -
Other Advance 239,040 -
Sundry Debtors 3,444,814 -
Community Institutions 1,484,469 -
Loans & Advances to Staff 6,312,260 -
Goat Promotion Fund 1,100 -
Investments 3,250,000 -
Expenses payable 4,084,496 -
Staff Security deposited 2,259 18,831,412 - 1,026,500
Closing Balance As on 31/03/10
Cash in Hand 16,333 17,535
Cash at Bank 4,562,821 4,356,941
Staff Loans and Advances - 176,058

Ibtada, Alwar


Sundry Debtors - 53,346
TDS Refundable - 12,974
Advances to Community Institutions - 1,053,469
4,579,154 5,670,323
less Sundry creditors - 71,477
PF payable - 29,857
TDS payable - 8,890
Expenses payable - 4,579,154 9,150 5,550,949
31,876,366 21,310,544

Ibtada, Alwar


Additional Financial Information

Staff remuneration [Gross yearly + benefits] in Rupees
Head of the organisation: (including honorarium) Rs. 4,90,953 per year
Highest paid Full Time regular staff Rs. 1,99,991 per year
Lowest paid Full Time regular staff Rs. 78,280 per year

The distribution of staff according to salary levels and gender break up.
Slab of gross salary (in Rs) plus benefits Male staff Female staff Total staff
paid than 5000 month)
Less to staff (per 00 00 00
5,000 – 10,000 10 02 12
10,000 – 25,000 21 04 25
25,000 – 50,000 01 00 01
50,000 – 1,00,000 00 00 00
Greater than 1,00,000 00 00 00

Annual Gross Remuneration paid to members of Governing Board Nil

Amount reimbursed (in Rs.) to ALL Board members in the financial year 2009-2010 for
the following items:
1 International Travel Rs. ZERO
2 Domestic Travel Rs. 11,968/-
3 Local Conveyance Rs. ZERO
4 Entertainment Expenses Rs. ZERO

Total cost of international travel by all personnel (including volunteers) & Board
Members– segregating those incurred on organizational expense and those that were
sponsored, along with the name and designation of the person(s) who traveled, and
the purpose(s) of travel. Even if there is no travel it will be placed on record.
ZERO

Total cost of national travel by all personnel (including volunteers) & Board Members–.
Even if there is no travel it will be placed on record.
Travel expenses - 1,99,429/-
Ibtada, Alwar


List of Donors (During year 2009-10)

1. Aide et Action, France
2. Centre for Micro Finance, Jaipur
3. Edelgive Foundation, Mumbai
4. Give Foundation, Mumbai
5. Heifer Project International, USA
6. ICICI Bank – Read to Lead Campaign
7. IIMPACT, Gurgaon
8. National Rural Health Mission (through Prayas, Chittorgarh)
9. Nistha Foundation, New Delhi
10. Rajeev Gandhi Foundation
11. Sir Ratan Tata Trust, Mumbai
12. Terre Des Hommes, Germany
13. UNDP Small Grants Programme, New Delhi

Ibtada, Alwar

Ibtada Annual report 2009-10

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