Beyond Boundaries: Leveraging No-Code Solutions for Industry Innovation
Using articulate for creating online presentations
1. Using Articulate to create
online presentations
Anuj Kapoor
Sr Information Developer, IBM
Email: anuj.anujkapoor@gmail.com
2. Agenda
• *Introduction
• Introduction to Articulate –
Just a brief
• Installing Articulate – before
starting to use it.
• Getting started with using
Articulate Presenter – some
features
• Some tips and tricks!
• References
3. Introduction: About Me
• Working as a Sr Information Developer in
IBM Global Business Services (GBS),
Gurgaon since May ’07
• Overall experience of +11 years in the IT
industry with experience in Technical
writing as well as Instructional Design
• Have worked on several projects so far in
different domains – both TW and ID
• Have been a part of TWIN Ebook project
• Published several Reference Point articles
on books24X7
• Loves to blog and read, and network with
people via social networking
4. Agenda
• Introduction
• *Introduction to Articulate – Just
a brief
• Installing Articulate – before
starting to use it.
• Getting started with using
Articulate Presenter – some
features
• Some tips and tricks!
• References
6. A typical scenario
• Here’s a typical scenario:
– John, who works as an
Instructional Designer in ABC
Corp., has a typical task in hand.
He have received few PowerPoint
materials from his Project
Manager.
– These materials have been
provided by the SME.
– He have been given the task to
copy-edit the PPT decks, include
some interactivity based on ID
principles, and publish the
PowerPoint materials that will be
viewed online by the audience.
– Time given by his Project Manager:
3-4 weeks when he needs to
complete this task so he doesn’t
even have time to learn any new
tool.
7. Here’s the solution
Let’s now take a look on how articulate will help John in his project.
But, before that, let us first briefly take a look about Articulate.
8. A brief about Articulate
• Articulate is a suite of comprehensive yet easy-to-use set of e-
learning development tools.
• It is used to convert PowerPoint presentations directly to create
an e-learning course.
• Articulate Rapid eLearning Studio Professional, which is also the
market leader in rapid e-learning software, is an integrated
authoring suite that includes applications such as:
Presenter: Create e-learning courses by adding narration and
interactivity to a PowerPoint file.
Quizmaker: Create highly customized Flash-based quizzes and
assessments.
Engage: Enable you to create dazzling interactions to provide learners
with a engaging learning experience.
Video Encoder: Convert video with any format quickly into the
popular .FLV Flash video format and add it into your presentation
slides.
9. Why Articulate?
• Articulate – Is a great tool to create flash-
based eLearning—converts PowerPoint
presentations easily into eLearning courses
that are graphically rich and interactive
• Easy to use – A very intuitive product as
compared to other authoring tools such as
Lectora
• Integration with Microsoft PowerPoint
• Minimal learning curve
• Takes just few minutes to publish simple
slides
• Has a set of pre-defined interactivities
• Easy to create quick assessments
10. Articulate vs. other tools like Captivate
The BIG benefit lies with that fact that it is
integrated inside MS PowerPoint
to l earn
Quick
11. Agenda
• Introduction
• Introduction to Articulate – Just a
brief
• *Installing Articulate – before
starting to use it.
• Getting started with using
Articulate Presenter – some
features
• Some tips and tricks!
• References
12. System Requirements
Hardware Software
Pentium II or later Microsoft Windows 98, NT, 2000, XP, or
2003
128MB (256MB recommended) PowerPoint 2000, PowerPoint 2002
(PowerPoint XP), or PowerPoint 2003
Available disk space: 25MB Microsoft Word (if using Publish for Word
feature): Word 2000, Word 2002 (Word
XP), or Word 2003
Multimedia: Sound card (if Macromedia Flash Player: Macromedia
recording Narration) Flash Player 6.079 or later (
http://www.macromedia.com/go/getflash)
Recording Device: Microphone
(if recording Narration)
13. Installing Articulate Presenter and
launching it
• After you have downloaded Articulate Presenter, run the setup
program to install it on your machine.
• Once you have successfully installed Articulate, you can access the
Articulate Presenter menu from within PowerPoint. All Articulate
authoring functions can be accessed through the Articulate menu.
14. Agenda
• Introduction
• Introduction to Articulate – Just
a brief
• Installing Articulate – before
starting to use it.
• *Getting started with using
Articulate Presenter – some
features
• Some tips and tricks!
• References
15. Library and Options
• Use Library and Options to set up Logos, Presenters, Playlists,
Quality, and Other settings for Articulate Presenter.
• To display Library and Options dialog box, select Library and Options
from Articulate menu.
16. Player Template Builder
• This is a simple tool to
create and edit templates
that customize the
Articulate Player.
• Templates are pre-
configured player options,
which provide a quick and
convenient way to apply a
set of customizations to
the Articulate Player.
• Templates help
standardization of the
Articulate Player.
18. Timeline Audio Editor
• The Timeline Audio Editor provides you precise control over your
recorded or imported narration.
• It allows you to edit the audio track for each slide, as well as drag-
and-drop markers for synchronizing your narration with your
animation.
• You can also import, cut, paste, and delete narration using this editor.
19. Slide Properties Manager
• You can manage the following elements with the Slide Properties
Manager:
– PowerPoint Slide Title
– Display in Navigation as
– Level
– Move to Next Slide
20. Insert quizzes and learning games
You can insert quizzes and learning using:
• Insert Quizmaker Quiz menu item: This requires Articulate Quizmaker to
be installed in the machine.
• Insert Learning Game menu item
23. Viewing Your Published Presentation
• To view your previously
published presentation:
1. Select Articulate
from the PowerPoint
menu bar.
2.Select View
Presentation from
the Articulate Menu.
• You can also view your
presentation at any time
by navigating to the
output folder and
double-clicking
player.html.
24. Agenda
• Introduction
• Introduction to Articulate –
Just a brief
• Installing Articulate – before
starting to use it.
• Getting started with using
Articulate Presenter – some
features
• *Some tips and tricks!
• References
25. Some tips to remember!
• Before starting to program the deck in Articulate, be sure that the
deck is copy-edited and signed off.
• Ensure that you have the audio in the appropriate format. It is
recommended to import the audio in “.WAV” format only - Articulate
automatically converts the audio into MP3 once it is published.
• If there is any animations that needs to be synchronized with the
audio / voice over, ensure that you use the Sync Animation Timings
menu option under the Articulate menu. You need to manually
synchronize the audio with the animations.
26. Agenda
• Introduction
• Introduction to Articulate –
Just a brief
• Installing Articulate – before
starting to use it.
• Getting started with using
Articulate Presenter – some
features
• Some tips and tricks!
• *References
27. References
• Articulate Community (http://community.articulate.com/)
• Articulate Forums (http://www.articulate.com/forums/)
• Articulate Community – Showcase (http://
www.articulate.com/community/showcase.php)
• Word of Mouth: The Articulate blog (http://www.articulate.com
/blog/)
29. Assignment
1. Take any presentation as a source material from your project or
any PPT that you might have in your PC, which you might have
created to present any session.
2. Download the Articulate software and install it in your PC.
3. Open the presentation and try incorporating all the features that
we discussed during the session to create the online
presentation. Do not forget to save it in other name just to save
your original work. Also, try to see if there is any feature that I
may have missed in this session and do let me know as well.
4. Publish the presentation over there web and view what you have
created. Do let me know your reactions on the same.
So, lets get started on today’s session on using Articulate to create online presentations. First, let us briefly try to understand the usage of Articulate and its need.
Before we begin, lets take a look at why do we really need to use Articulate. As you can see the picture on the left-hand side, we have a classroom-based lecture where there is a teacher who is teaching only a group of students who are physically present in a classroom. And, then on the right-hand side, you can see the picture of group of students who are sitting with their PCs, which is a perfect example of an online lecture that allows anyone to view a presentation irrespective of their location. There are various tools also known as authoring tools that allow you to create an online version of the lecture such as Lectora and Articulate. You can even use Captivate to create an online presentation or a lecture. Lets now take a look at a typical scenario that depicts the need for using Articulate.
Here’s a typical scenario. John, who works as an Instructional Designer in ABC Corp., has a typical task in hand. He have received few PowerPoint materials from his Project Manager that have been provided by the SME. He have been given the task to copy-edit the PPT decks, include some interactivity based on ID principles, and publish the PowerPoint materials that will be viewed online by the audience. And, the time given by his Project Manager is quite less. He just have 3-4 weeks when he needs to complete this task so he doesn’t even have time to learn any new tool. What will John do in such a case?
Here’s the solution: John can use Articulate for this purpose. Let’s now take a look on how articulate will help John in his project. But, before that, let us first briefly take a look about Articulate.
Lets now look at a brief introduction about Articulate. Articulate is a suite of set of e-learning development tools that easy to use by any novice person It is used to convert PowerPoint presentations directly to create an e-learning course. Articulate Rapid eLearning Studio Professional , which is also the market leader in rapid e-learning software, is an integrated authoring suite that includes applications such as: Presenter : Create e-learning courses by adding narration and interactivity to a PowerPoint file. Quizmaker : Create highly customized Flash-based quizzes and assessments. Engage : Enable you to create dazzling interactions to provide learners with a engaging learning experience. Video Encoder : Convert video with any format quickly into the popular .FLV Flash video format and add it into your presentation slides. In this session, I will take you through some of the features of Articulate Presenter only. Lets now look at some of the benefits of Articulate.
Articulate is a great tool to create flash-based eLearning and it converts PowerPoint presentations easily into eLearning courses that are graphically rich and interactive It is easy to use and a very intuitive product as compared to other authoring tools such as Lectora Its integration with Microsoft PowerPoint is a benefit in itself. And, most importantly, it has a minimal learning curve, which is a boon for any novice who has limited timeframe to deliver an online presentation It takes just few minutes to publish simple slides Last but not the least, it has a set of pre-defined interactivities and is easy to create quick assessments
But why Articulate and not any other product such as Captivate or Lectora. The BIG benefit lies with that fact that it is integrated inside Microsoft PowerPoint and it is easy to learn.
Lets now take a look at how will you install Articulate in to your PCs before you start using the tool.
These are some of the system requirements required to install Articulate. Lets take a few moments to go through them.
Lets take a few moments to understand few basic steps to install and start using Articulate.
Lets now get started with some of the important useful features of using Articulate.
Player Template Builder is a simple tool to create and edit templates that customize the Articulate Player. Templates are pre-configured player options, which provide a quick and convenient way to apply a set of customizations to the Articulate Player. Templates help standardization of the Articulate Player.
This feature allows you to import the audio into your presentation. Articulate allows you to import only WAV or MP3 files into the presentation so if you have received the audio in any other format then you may need to first convert that into WAV or a MP3 using a audio tool. When you choose “Import Audio” Articulate menu in your presentation, you get an Import audio dialog box that allows you to import the supported formats in your presentation. However, please note that you need to import the audio for each slide which might be cumbersome task if you over a 100 slides as you need to insert the audio for each slide one by one.
Articulate also provides Timeline Audio Editor that provides you precise control over your recorded or imported narration. It allows you to edit the audio track for each slide, as well as drag-and-drop markers for synchronizing your narration with your animation. You can also perform various operations such as import, cut, paste, and delete narration using this editor.
Articulate provides you with the Slide Properties Manager where you can manage various elements of a presentation. Some of these include as follows: Slide Title Display in Navigation as Level, which allows you to group the slides. In technical writing terms, we can relate this to TOC. Move to Next Slide, which allows you to enable the learner / viewer to control the pace of presentation. You can set the pace of presentation to Automatic where the presentation slides run one by one or set to user where the learner have the option to move to each slide. This gives the learn enough time to spend on each slide.
Articulate allows you to insert assessment using: Insert Quizmaker Quiz menu item: This requires Articulate Quizmaker to be installed in the machine. Insert Learning Game menu item. We will discuss about the “Insert Learning Game menu item” in this session.
In Articulate, Insert Learning Game involves a five-step process. Step 1 : When you choose “Insert Learning Game” option from “Quizzes and Learning Games” option, you get what you call a Learning Game dialog box where you have an option to add a new learning game slide or edit the existing learning game slide. If this is this time you are creating the learning game, then the second option will be disabled. Click on the Add a new learning game slide option and click the OK button. Step 2 : This is the first step of the Learning Games wizard where you can choose the Learning Game type. You can choose from three types of learning games such as Choices, Word Quiz, which is similar to Hangman game, and Sequence. You also need to enter the title of the Assessment in the Learning Game title textbox and choose the different options available such as Require completion, Play audio effects, Passing score, and time limit. Step 3 : This step is optional. In this step, you can display a customized message that will appear in the beginning of the learning game or assessment. As an example, you can display the instructions for the learning game. Step 4 : In this step, you start creating the questions one by one. I had chosen ”Choices” as a Learning game type but depending on the type of learning game you choose, you will get the relevant screen. Step 5 : This is the final step where you create the questions such as MCQ and True False. Please note that in MCQ you have a limitation where you can only include questions that consists of five or less than five choices only.
Finally, its time to publish the presentation and see how it looks. You do this by choosing “Publish” from the Articulate menu. You can either choose to publish over the Web or choose to publish the presentation in a Word document.
Now, lets us see how will you view your presentation. To view your previously published presentation: Select Articulate from the PowerPoint menu bar. Select View Presentation from the Articulate Menu. You can also view your presentation at any time by navigating to the output folder and double-clicking player.html .
Lets take a quick look at some of the tips that might help you in create presentation in Articulate.
Before starting to program the deck in Articulate, ensure that the deck is copy-edited and signed off from the SME. Ensure that you have the audio in the appropriate format. It is recommended to import the audio in “.WAV” format only - Articulate automatically converts the audio into MP3 once it is published. If there is any animations that needs to be synchronized with the audio / voice over, ensure that you use the Sync Animation Timings menu option under the Articulate menu. You need to manually synchronize the audio with the animations.
Now, let us take quick look on some of the links you can refer to on Articulate.
Here are few references: Articulate Community (http://community.articulate.com/) Articulate Forums (http://www.articulate.com/forums/) Articulate Community – Showcase (http://www.articulate.com/community/showcase.php) Word of Mouth: The Articulate blog (http://www.articulate.com/blog/)
That’s all about Articulate in this session. Let me know your queries.
Take any presentation as a source material from your project or any PPT that you might have in your PC, which you might have created to present any session. Download the Articulate software ( http://www.articulate.com/ ) and install it in your PC. Open the presentation and try incorporating all the features that we discussed during the session to create the online presentation. Do not forget to save it in other name just to save your original work. Also, try to see if there is any feature that I may have missed in this session and do let me know as well. Publish the presentation over there web and view what you have created. Do let me know your reactions on the same.
Thank you for your time and patience on attending this presentation on Articulate. Incase, there is something you need help with on Articulate, feel free to get in touch with me on anuj.anujkapoor@gmail.com.
